Deputy Admin Manager

An exciting opportunity has arisen within the Wigan Admin Teams for a Deputy Admin Manager.

Thepost holder will contribute to the development and management of the administrative and clerical support services provided across services in the Wigan Borough.

Reporting to the Business Administration Manager, the post holder will work under their own initiative and will have significant discretion to manage their own workload. The post holder will manage and delegate tasks are appropriate to their team.

Main duties of the job

Directly manage and supervise on a day to day basis members of the Administrative Support Team to include Personal Development Plans/individual Performance Reviews and provision of advice and support as appropriate.

Responsibility for ensuring the provision of effective and efficientadministrative support to a multi-disciplinary team including the organisation of staff ensuring adequate staff absence cover across the service

About us

Greater Manchester Mental Health (GMMH) Foundation Trust employs over 7000 members of staff, who deliver services from more than 122 locations.

We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford,Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.

Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.

Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.

Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.

Job responsibilities

Responsibility for providing regular formal supervision for each member of the Administrative Support Team providing leadership, promoting alearning culture for colleagues and other agencies

Responsibility for the provision of a range of typing, administrative and clerical support through staff in the Administrative Support Team

To co-ordinate/participate in the recruitment process as necessary, including job advert, short listing and interviewing prospective candidates as a member of the interview panel, and liaising with HR with regards to progress.

Responsibility for the recording of staff absence in accordance with inter-agency policies and processing of the sickness absence policy.In addition, undertaking return to work reviews of the Administrative Support Team

Please see full job description

Person Specification Education/Qualifications

• Typing/WP RSAIII or equivalent or demonstrable experience NVQ3 Business Administration GCSE Grade A-C English or equivalent
• ECDL Management Qualification

Experience

• Extensive experience of working in an office environment Previous experience in a senior secretarial position including the ability to generate routine correspondence Experience in developing effective administrative systems and processes Arranging meetings and taking minutes
• Experience of working within the NHS or related healthcare experience Experience of dealing with members of the public Experience of patient information management systems Experience of supervising staff Audio Typing

Knowledge

• Extensive knowledge of office procedures Extensive knowledge of Microsoft Office eg Outlook, Powerpoint, Excel
• Awareness of Recovery Model Awareness of children/vulnerable adults guidelines

Skills and abilities

• Excellent verbal and written communication skills.
• Excellent interpersonal and organisational skills
• Ability to work as member of a team Ability to develop, operate and maintain filing systems both manual and electronic
• Able to present factual information and refer questions to others where appropriate Ability to prioritise own workload and work to defined timescales
• Ability to travel to and from multiple sites as required by the role.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.