IT7830- Data and Information Sharing Officer - DBS External

IT7830- Data and Information Sharing Officer - DBS External

West Yorkshire Police

Data and Information Sharing Officer (DBS - Holding Pool)

This advert is for inclusion into a vacancy holding pool only. Candidates successful at testing and interview will be placed into the holding pool and conditionally offered a role should an opening arise within the duration of the holding pool.

Job Details
Salary: Starting at Scale 4 - Scale 5 = £27,204 - £32,613 (Career progression scheme)
Location: Wakefield (Headquarters) with hybrid working
Job Type: Permanent
Hours: Full time / part time
Days: Monday - Friday. Working flexibly between 7am and 7pm.

Job Description/Your Role
The primary function of this role is to process Disclosure and Barring Services (DBS) requests, on behalf of West Yorkshire Police, assisting employers to make safer recruitment decisions in order to protect children and vulnerable adults.
The main responsibility of the role is to evaluate, interpret and analyse complex data provided by the Data and Information Research Officer, relating to DBS applicants from multiple force computer systems. You will prepare chronological reports and make timely decisions as to the relevance of information in accordance with national Quality Assurance Framework and local processes.
This work is transactional, and you will be expected to meet office productivity targets.

You will need:

• Willingness to undertake and ability to successfully complete IT courses required for the role.
• Practical experience of IT packages including database use and interrogation.
• Is able to demonstrate research and analytical skills using them to evaluate information as an aid to making an informed decision.
• Is able to demonstrate a good standard of written and verbal communication.
• Knowledge of the Data Protection Act 2018 and Human Rights Act.
• Ability to pass aptitude tests at entry level.
• Ability and willingness to travel for business purposes.
• Ability and willingness to work flexibly in order to support the work of the Department.

This role will be scored against Level 1 competencies (CVF) in interview.

You will be required to attend for a role capability assessment prior to interviews being undertaken.

What we offer Professional Development & Career

• Relevant training and courses provided for the role
• Access to continuous professional development seminars/courses
• Opportunities to progress within the Data and Information Management team, and the wider force

Compensation & Benefits

• Competitive/generous pension scheme
• 27 days annual leave per annum - increasing to 32 days with 5 years' service, plus bank holidays
• Access to health and wellbeing support
• Access to salary sacrifice schemes such as Cycle2Work and discounted Metro Cards

Work Structure & Flexibility

• Flexible working between the hours of 7am and 7pm Mon-Fri
• Hybrid frequent working - work from the office and from home
• A great work/home life balance

Eligibility: Applicants should be aware that it is not always possible to carry out adequate vetting checks on persons who have not been resident within the UK for the last five years. Therefore, where this applies, applicants may be refused because it was not possible to vet them to the appropriate standard.

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn.

Should you require any further information, please email:

Closing date: 29th July 2026 at 23:55 hours

For roles which are advertised as Career Progression Schemes, individuals will be appointed to the bottom scale point of the appropriate grade within the scheme, based on the role entry requirements. Full progression through the scheme may be subject to attaining a specific qualification or successfully passing an assessment or review.

West Yorkshire Police is committed to improving the diversity of its workforce to better reflect the diverse communities we serve. We welcome applications from all minority groups and individuals who identify with one or more of the protected characteristics as defined by the Equality Act 2010.