Portsmouth Hospitals University NHS Trust
Charity Administrator
The closing date is 11 August 2026
NHS Band 3 Salary: £25,760 - £27,476 per annum
Hours Per Week: Full time 37.5
Contract: Permanent
Job purpose
The post holder will manage the administration of the Portsmouth Hospitals Charity and provide some administration support to the Isle of Wight NHS Trust Charity as they seek to grow their activity. The post holder will be a highly organised individual, able to work with the rest of the Charity team to help deliver our exciting growth plans.
Main duties of the job
We are seeking a motivated and organised individual to join our Charity as a Charity Administrator. They will be responsible for:
- Managing the charity office on a daily basis, responding to all telephone calls internally and externally and to visitors who may be staff or patients.
- Supporting some charity administration for the Isle of Wight NHS Trust (IoW), including marketing, fundraising and supporter care.
- Supporting the fundraising, marketing, finance and grants administration across Portsmouth Hospitals Charity.
- Managing the day to day running of the Portsmouth Hospitals Charity office and providing some support to the Isle of Wight NHS Trust Charity.
- Working with the Head of Charity to agree operational and personal objectives and performance targets which focus on the delivery of the charity administration function.
About us
Working as a partnership, both Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust have a shared vision for excellence in care for our patients and communities, with a set of strategic aims underpinning how we will achieve this. The single corporate service is delivered across both organisations. You may be based at either IWT or PHU and may be required to undertake business travel between sites. Our staff are supported by a comprehensive benefits package that includes specialist recreational facilities, wellness programmes and a strong commitment to diversity and inclusion. We welcome the unique contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran status, colour, religion, disability, sexual orientation, and beliefs.
Job responsibilities
Specific Core Functions:
Corporate Responsibilities
- The Charity Administrator will manage the day to day running of the Portsmouth Hospitals Charity office and provide support to the Isle of Wight NHS Trust Charity.
- Working with the Head of Charity to agree operational and personal objectives and performance targets that focus on the delivery of the charity administration function.
Finance & Administration Support
- Oversee and manage the financial processes: opening and logging post, counting and reconciling cash and cheques, inputting offline and online income and consent onto the database, running bank reports, managing petty cash claims and ensuring safety of money at all times.
- Administer 'Much Loved' pages by sending email correspondence, sending tributes and thank you messages, and adding donors to the database.
- Liaise with staff to inform them of any donations received for their ward or department, forwarding on any letters or notes of appreciation for that ward or department. Monitor expenditure as per donors' wishes.
Person Specification Experience
- Minimum of 1 year of administration experience.
- Working knowledge of office procedures.
- Ability to work effectively without supervision and prioritise own workload.
- Experience of working in a supporter/customer facing role.
Qualifications
- 5 GCSEs C and above or equivalent.
Skills and Knowledge
- Excellent knowledge of Microsoft Word, Excel and Outlook.
Employer name
Portsmouth Hospitals University NHS Trust