Office Administrator

An Office Administrator is required for a permanent, part time position based in Maidstone. This role involves working 25 hours per week, Monday to Friday, with a flexible mix of morning and afternoon shifts. Key responsibilities will include supporting business operations with administrative tasks, organisation, and client coordination. The hourly rate is £15.00, dependent on experience, with potential for increased hours in the future. Candidates should possess strong organisational skills, attention to detail, and the ability to manage varied office duties. The role supports a bespoke security solutions provider, requiring a professional and reliable individual to maintain high service standards for private clients. An excellent opportunity for an Office Administrator to join a well established company based in Maidstone, Kent.

Role Overview

This is a permanent, part time Office Administrator position, working 25 hours per week from Monday to Friday.

Working Pattern

The role is initially offered as 5 hours per day, Monday to Friday, with a mix of morning and afternoon hours to support business needs. There may be scope to increase hours in the future, subject to business requirements.

Salary

Competitive, depending on experience, at £15.00 per hour.

Location

Maidstone, Kent.

Company

Delivering bespoke security solutions we aim to provide unrivalled safety through security. The company ethos and culture are to deliver the highest standards and values, tailored to private clients, whilst remaining committed to developing a class winning solutions whilst upholding traditional heraldic values.

About the Role

We are looking for an enthusiastic part time Office Administrator for 20 hours per week with excellent IT and customer care skills to support their management team. This is an office based role. You will support the daily office procedures for the operations team and will act as a point of contact for all clients and employees, providing administrative support and managing their queries. You will be highly motivated, proactive and have a good sense of humour. You will have excellent organisation and communication skills, both verbal & written with high levels of attention to detail, a good use of initiative, and be able to work flexibly and prioritise workloads to meet specific deadlines.

Responsibilities

Main duties include:

• Managing shared inboxes and responding to routine enquiries.
• Preparing, formatting, and circulating reports, meeting notes, and presentations.
• Maintaining accurate records, databases, and filing systems (digital and physical).
• Scheduling and coordinating meetings, site visits, and team calendars.
• Monitoring and recording expenses against budgets.
• Assisting with supplier onboarding and maintaining supplier records.
• Supporting with quotes, tender documents, and contract administration.
• Tracking project progress and updating internal systems.
• Assisting with resource allocation and workforce scheduling.
• Liaising with engineers, subcontractors, and clients to coordinate activities.
• Monitoring deadlines and following up to ensure tasks are completed.
• Maintaining health & safety records, training logs, and compliance documents.
• Ensuring policies, procedures, and certifications are up to date.
• Preparing site access paperwork and permits as required.
• Acting as the first point of contact for internal queries.
• Supporting cross team communication between operations, finance, and management.
• Preparing client updates or summaries on project status when required.
• Identifying areas where admin processes can be streamlined.
• Supporting implementation of new systems or tools for greater efficiency.

Candidate Requirements

• Minimum 2 years' experience in an office administration or finance focused support role.
• Confident working with numbers, and quotes.
• Business Administration qualification desirable.
• GCSEs including English and Maths (Grade C/4 or above).
• Accomplished in Microsoft Office, particularly Excel and Word and Xero.
• Highly organised with excellent attention to detail and a proactive work ethic.
• Strong written and verbal communication skills.
• Able to manage time effectively and prioritise tasks under pressure.

What We're Looking For

• A professional and positive attitude with a sense of ownership and accountability.
• A methodical, disciplined approach to managing finance processes.
• A team player who is equally comfortable working independently.
• Reliable, trustworthy, and able to handle sensitive information discreetly.

Benefits

• Competitive salary.
• 20 days holiday + bank holidays (pro rata).
• Private Healthcare.
• Company contributory pension scheme.
• Pirkx membership for additional benefits and perks.

Equal Employment Opportunity

The employer fully supports Equality in Employment. All employment is decided based on qualifications, merit and business need.