We are an award winning organisation providing care at two main hospital sites-Chelsea and Westminster Hospital and West Middlesex University Hospital-and a number of community-based services across London, such as sexual health and HIV clinics.
With 6,700 members of staff, we are proud to care for a diverse population of one million people. We are committed to ensuring that our workforce is just as diverse with a strong mix of skills and abilities.
Our staff are at the very heart of our organisation and we recognise the valuable contribution that each and every person working at the Trust makes. One of our Trust priorities is to be an employer of choice-a place where people want to start their career and to grow with us through continued education, professional development and support .
The Theatres Equipment & Kit Lead (Band 7) is a senior operational role responsible for the strategic and day to day management of theatre equipment, stock, and consumables across the Trust's theatre complexes.
The post holder will play a key role in optimising theatre performance through effective supply chain management, robust financial oversight, and strong contract management, particularly in relation to the Theatres Managed Service.
Working across clinical, operational, procurement, and finance teams, the role will support the delivery of high-quality, efficient patient care by ensuring equipment availability, improving utilisation, and driving cost-effective practices aligned with Trust priorities.
Main duties of the job
- Lead the management of theatre equipment, consumables, and stock control processes across all theatre areas
- Oversee and optimise the Theatre Managed Service contract, ensuring value for money and accurate financial governance
- Validate usage, invoicing, and reconciliation processes, identifying and resolving discrepancies
- Support theatre productivity by ensuring timely availability of equipment and reducing delays or cancellations
- Line manage the Theatres Clinical Supplies Administrators, supporting performance, development, and service delivery
- Work collaboratively with procurement and finance teams to deliver cost improvement programmes (CIPs)
- Maintain a comprehensive asset register and oversee equipment tracking and lifecycle management
- Develop business cases for replacement or new equipment and contribute to capital planning
- Lead on supplier engagement, contract monitoring, and performance management
- Represent theatres in Trust-level meetings and contribute to service improvement and transformation initiatives
Working for our organisation Our Trust is one of England's top-performing and safest trusts. We operate two main acute hospital sites-Chelsea and Westminster Hospital and West Middlesex University Hospital-along with award-winning clinics across North West London.
Our nearly 7,500 staff care for a diverse population of 1.5m, providing full clinical services including maternity, A&E and children's services, plus specialist HIV and sexual health care. The CQC rates us Good in safety, effectiveness, care and responsiveness, and Outstanding in leadership and resource use.
We continually invest in our facilities, including a £30m expansion of critical care at Chelsea and an £80m Ambulatory Diagnostic Centre at West Mid.
We are delivering sustainable healthcare through our Green Plan. In line with Greener NHS ambitions, we aim for net zero carbon emissions by 2045. Achieving this requires collective effort. We encourage staff to reduce their impact on carbon, waste and pollution wherever possible. Every action counts to create a healthier, more sustainable future.
We are committed to equal opportunities and believe diversity drives innovation and excellence. We welcome applications from the global majority, veterans and underrepresented communities, valuing the perspectives they bring.
If you haven't heard from us within 3 weeks of the closing date, your application was likely unsuccessful. Employment is subject to a six-month probation. Some roles may require weekend shifts at multiple sites.
Detailed job description and main responsibilities The Theatres Equipment & Kit Lead will provide leadership and oversight for all aspects of theatre equipment and consumables management, ensuring safe, efficient, and cost-effective service delivery.
The role requires a strong understanding of operational processes, financial governance, and contract management. The post holder will work closely with multidisciplinary teams to improve pathways, streamline processes, and enhance theatre utilisation.
A key element of the role is driving continuous improvement through data analysis, service redesign, and implementation of robust systems for managing equipment and stock. The job also includes supporting long-term strategic planning through development of equipment replacement programmes and contributing to capital investment decisions.
Main Responsibilities Operational & Service Delivery
- Ensure effective management of all theatre equipment, stock, and consumables
- Maintain availability of equipment to support efficient theatre lists and patient flow
- Support the development of standardised processes across theatre services
- Lead financial validation processes for theatre consumables and managed service contracts
- Monitor expenditure and support delivery of procurement and non-pay CIPs
- Challenge discrepancies and ensure financial accuracy and compliance
Leadership & Management
- Line manage and support development of theatre clinical supplies staff
- Provide leadership across operational teams to improve efficiency and performance
- Contribute to divisional objectives and operational planning
Equipment Governance & Risk
- Maintain and manage the theatre equipment asset register
- Lead on equipment risk management, including identifying and mitigating risks
- Ensure compliance with governance, safety, and regulatory standards
Service Improvement & Transformation
- Identify opportunities for service improvement and efficiency gains
- Contribute to business cases and transformation programmes
- Support development of a rolling equipment replacement programme
Stakeholder Engagement
- Work closely with clinical, operational, procurement, finance, and external partners
- Represent theatres in Trust-wide forums and meetings
- Communicate complex operational and financial information clearly to stakeholders
Person specification Education and Qualifications
- Educated to a degree level or equivalent experience
- Evidence of continued professional development
- Relevant training or experience in NHS Contracting, commissioning, service development or operational management
- Postgraduate qualification (e.g. Master's degree) or working towards
Experience
- Experience working within the NHS or a comparable healthcare environment
- Good understanding of the NHS Contracts framework and commissioning arrangements
- Experience of supporting contract management, performance monitoring or service delivery
- Understanding of National Tariff and its application
- Experience of analysing and interpreting complex or sensitive information
- Experience of supporting service planning, improvement or business case development
- Experience of working with clinical and operational teams
- Experience of working to deadlines and delivering work programmes
- Experience of supporting change initiatives or service developments
- Experience of working with acute contracts
- Experience of supporting tender submissions
- Experience of working with NHS data sets, including activity and performance information
Skills and Knowledge
- Good understanding of NHS systems, processes, and the commissioning landscape
- Ability to analyse and interpret data (activity, performance and financial) and present findings clearly
- Strong written skills, including the ability to produce reports, briefings and business case contributions
- Good interpersonal and communication skills, with the ability to work effectively with a range of stakeholders
- Ability of explain complex information in a clear and accessible way
- Ability to manage competing priorities and organise work effectively
- Numerate with an understanding of NHS financial processes and funding flows
- Competent in Microsoft Office (Excel, Word, PowerPoint)
- Ability to work collaboratively with internal and external partners
- Problem solving skills and the ability to support resolution of operational issues
- Professional, credible and confident approach when working with clinicians and managers
- Awareness of the importance of confidentiality, information governance and data quality
- Experience of using NHS information systems and reporting tools
- Experience of data analysis tools (e.g. advanced Excel functions)
- Presentation skills and experience of supporting or delivery presentations
- Awareness of the wider NHS Policy and commissioning environment
- Strong interpersonal skills and ability to build effective working relationships
- Ability to work independently within the agreed frameworks and see guidance where required
- Flexible and adaptable approach to changing priorities
- Attention to detail and a methodical approach to work
- Commitment to continuous improvement and learning
- Integrity . click apply for full job details