Office & Team Administrator
Application Deadline: 30 June 2026
Department: Executive Support
Employment Type: Permanent
Location: Cardiff
Reporting To: Adrienne Buckley
Compensation: £30,000 / year
Key Responsibilities
The Office and Team Administrator will provide a full range of administrative support to the Green GEN Cymru team as they progress a portfolio of grid connection projects across Wales, including management of the head office in Cardiff, Wales. This role is an exciting opportunity to join a high growth business and play a key part in the continued success of this critical part of the organisation.
Administrator to the Senior Management Team
- Calendar and diary management
- Creation of presentations, reports and communication materials using the Microsoft Office suite
- Managing internal mailboxes and team social events
- Arranging travel, including flights, trains, hotels, restaurants and taxis
- Collating and scheduling social media content from the team to be shared with the external affairs team
- Minute taking at team meetings
- Provide administrative assistance to the wider team where necessary
Administration management of the Green GEN Cymru head office
- Greeting visitors warmly, signing them in & assigning visitor passes
- Completing administrative tasks such as filing, delivering & processing post
- Organising, and maintaining the office and reception area, ensuring health and safety standards are complied with
- Ensuring stationary supplies are stocked
- Setting up meeting facilities - IT support/external support for visitors
- Arranging catering for meetings and daily office use
- Maintaining front door security, security cards and reporting any suspicious activity
- Key contact for the building management, ensuring any issues or concerns reported in a timely manner
- Manage all office facilities and maintenance contracts such as cleaners and confidential waste management and Coffee Machine
- Ensure coffee machine is cleaned and working correctly
- Ensuring office best practice and implementation of clear desk policy
- Support the management and logistics of IT for the office and remote workers
- New starter IT set up for day 1 for all GGC colleagues
- Manage home working equipment requests and mobile phone ordering for colleagues
- Monitoring and maintaining fire safety and first aid records and certificates
- Ownership and maintenance of the accident book and first aid kit
Skills, Knowledge and Expertise What We Look For Knowledge & Skills
- Excellent organisational skills and attention to detail
- Strong communication and presentation skills, both written and verbal
- Proven ability to maintain discretion and confidentiality
- Ability to work as part of a team and form good working relationships, internally and externally
- Ability to prioritise and pre-empt requirements
- Flexible and adaptable
- Excellent telephone manner
- Confident, determined and deadline driven
- Consistently high level of service to all team members, no matter their seniority
Experience & Qualifications
- Previous experience in a PA/EA role supporting up to Director level (Desirable)
- Experience in working with the Microsoft Office suite (Word, Excel and PowerPoint)
- Experience working in a high-paced team environment
Benefits
- Hybrid work structure available (role dependent)
- The ability to work core hours and take time back in lieu throughout the week
- Fridays are allocated as 'no meeting' days to ensure down time at the end of the week
- 28 days annual leave, plus bank holidays
- Private Medical Insurance from day 1 with cover for immediate family including spouse or partner and children, including direct mental health pathways and support
- Annual pay review and discretionary bonus
- Employer pension contributions up to 7%
- Electric car scheme via salary sacrifice
- Cycle to Work Scheme
- Tech scheme - discounts on latest technology including laptops, phones, iPads for personal use
- Life assurance cover and income protection
- Travel insurance
- Suite of enhanced policies and provisions to support colleagues through all the moments that matter
- Regular team socials, activities, sporting events and charity fundraisers