Admin Support Theatres Anaesthetics and Critical Care - TACC

NHS Greater Glasgow and Clyde (NHSGGC) is one of the largest healthcare systems in the United Kingdom, employing approximately 40,000 staff across a wide range of clinical and non clinical professions and roles. We deliver acute hospital, primary, community and mental health services to a population of over 1.15 million people, and to a wider population of 2.2 million when regional and national services are included.

The role:

We are looking for a highly organised and motivated Personal Assistant to join NHS Greater Glasgow and Clyde, supporting senior leaders in delivering high quality, patient centred care. In this varied and fast paced role, you will play a central part in ensuring the smooth day to day running of a senior management office.

You will act as a key point of contact, building strong relationships across teams and external partners. NHSGGC offers a supportive, inclusive working environment where your contribution is valued and your development is encouraged. This is a fantastic opportunity to work at the heart of one of the largest NHS organisations in the UK, making a meaningful impact every day.

All roles will be assessed for sponsorship eligibility in line with current Home Office requirements. NHS Greater Glasgow and Clyde (NHSGGC) can only issue a Certificate of Sponsorship (CoS) where these are met.

Duration, Location, and Working Pattern:

Duration: Permanent

Location: Glasgow Royal Infirmary

Hours: Full Time (36 Hours)

Working Pattern: Monday to Friday

Key responsibilities:

• Provide comprehensive administrative and secretarial support to Senior Managers ensuring efficient office operations
• Act as the main point of contact, managing enquiries and maintaining effective communication across internal and external stakeholders
• Manage complex diaries, arrange meetings and coordinate schedules to support effective planning and prioritisation
• Produce high quality documentation, reports, presentations and correspondence within required timescales
• Attend meetings, take accurate minutes and ensure timely distribution of papers and follow up actions
• Maintain and develop electronic and manual filing systems for efficient information retrieval
• Support workforce processes including recruitment administration, staff records, attendance management and reporting

Knowledge, training, qualifications and/or experience required to do the job:

• HNC/SVQ III in Secretarial Studies, Business Administration or equivalent experience
• Proven experience in providing high level administrative support, ideally within a healthcare or complex organisation
• Advanced IT skills including Microsoft Office 365 applications such as Word, Excel, PowerPoint and Outlook
• Excellent organisational skills with the ability to prioritise workload and meet competing deadlines
• Strong communication and interpersonal skills with the ability to handle sensitive and confidential information
• Demonstrated ability to work independently using initiative as well as collaboratively within a team
• High level of professionalism with strong problem solving skills and the ability to remain calm under pressure

What we offer:

We offer a wide range of supportive policies designed to enhance your employee journey, including a comprehensive Employee Assistance Programme, Cycle to Work Scheme, bursary scheme and extensive learning and development opportunities.

• A minimum of 27 days annual leave, increasing with length of service, plus public holidays
• Membership of the NHS Pension Scheme, including life insurance benefits
• Salary Sacrifice Car Benefit Scheme
• Development opportunities including study bursaries, e learning and classroom based courses
• Enhanced pay for working public holidays
• NHS discounts on a wide range of goods and services
• Confidential employee support and assistance, including counselling and psychological therapies

NHS Greater Glasgow and Clyde recognises the importance of work life balance and is committed to offering a range of flexible working options where service needs allow. Flexible working will be included as a topic for discussion during the recruitment process.

NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We are committed to promoting equality, diversity and inclusion and are proud of the diverse workforce we employ.

By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We welcome applications from across the Armed Forces Community and recognise military skills, experience, and qualifications throughout the recruitment and selection process.