Institute Administrator

The UCL Institute for Liver & Digestive Health is a major academic centre within the clinical consortium UCL-Partners (UCLP). We are one of the most international clinical research hubs in the world. Our aim is to develop and implement an extensive network of clinical excellence in North-East London. We are based at the Royal Free campus in Rowland Hill Street, Hampstead. We are also a major education site in Liver and Digestive Medicine. We provide training for UCL medical students, specialist registrars, graduate students, and post doctor al fellows from all over the world. Most of our academic and clinical activities are currently based at the Royal Free Campus in Hampstead, one of the UK's largest Foundation NHS Trusts.

The position is based in the UCL Institute for Liver Digestive Health on the Royal Free Campus with the primary role to proactively support the day to day function of the Institute with the aim of delivering excellence in research and education. The post holder will provide high level administrative support to the Scientific and Clinical Director and to other senior Professorial staff within the Institute. He/She will support the academics with their day-to-day managerial and administrative duties, as relating to their research and teaching responsibilities at UCL. This post is permanent and it is not suitable for UCL sponsorship.

The post holder will provide high level administrative support and will:

• Act as a Personal Assistant to the Scientific and Clinical Director, taking full responsibility for diary management, the scheduling of events and meetings, arranging itineraries and travel arrangements to UK and overseas conferences and meetings;
• Be responsible for maintaining the Institute's website, ensuring that the website has up-to-date information on staff, publications, grants, seminars and links to other departments, and establish and manage ILDH social media profiles;
• Maintain an awareness and observation of Fire and Health & Safety Regulations;
• Carry out any other duties as are within the scope, spirit and purpose of the job as requested by the line manager;
• Be educated to A level standard, or equivalent, or have acquired equivalent senior administrative experience;
• Have substantial experience of providing a high quality HR admin support.

The extensive list of duties is enclosed within Job description and person specification attached to this advert.

• 41 days holiday (27 days annual leave, 8 bank holiday and 6 closure days)
• Additional 5 days' annual leave purchase scheme
• Defined benefit career average revalued earnings pension scheme (CARE)
• Cycle to work scheme and season ticket loan
• Immigration loan
• Relocation scheme for certain posts
• On site nursery
• On site gym
• Enhanced maternity, paternity and adoption pay
• Employee assistance programme: Staff Support Service
• Discounted medical insurance (visit to find out more)

As London's Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world's talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL's workforce, including people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people. Our department holds an Athena SWAN Silver award, in recognition of our commitment and demonstrable impact in advancing gender equality.