Facilities Coordinator (UK Contract Support)

LOCATIONS:London

SHIFT PATTERN: Monday - Friday, 40 hours per week

SALARY: Competitive

The Facilities Coordinator provides administrative and operational coordination support to the facilities management team, ensuring the effective and efficient delivery of integrated facilities services across site operations.

The role plays a key part in supporting service delivery through the coordination of maintenance activities, management of service requests, and maintenance of compliance documentation, ensuring operational processes are delivered consistently within a structured and fast-paced environment.

Coordinate service requests, work orders, and maintenance activities, ensuring accurate logging, tracking, and timely completion in line with service level requirements. Support the scheduling and coordination of contractors and service providers, ensuring access arrangements, permits, and documentation are in place prior to works commencing. Maintain accurate records of statutory compliance, maintenance activities, and service delivery documentation, ensuring audit readiness and data integrity at all times.

Provide administrative support to the facilities management team, including preparation of reports, documentation, and communication of service updates. Support financial processes, including raising purchase orders, tracking expenditure, and assisting with invoice management and reporting. Act as a central coordination point between operational teams, contractors, and stakeholders, ensuring clear communication and efficient service delivery.

Support mobilisation activities and site setup, ensuring that systems, documentation, and processes are established to support operational delivery from day one. Monitor service delivery activity and highlight issues, delays, or risks to the Facilities Manager, supporting timely resolution.

Experience working within administrative, coordination, or facilities support roles, ideally within a facilities management or service delivery environment. Strong organisational skills with the ability to manage multiple tasks, priorities, and service requests effectively within a fast-paced setting. Experience coordinating contractors, suppliers, and service activities to support operational delivery. Good attention to detail, with the ability to maintain accurate records and support compliance processes. Effective communication skills, with the ability to work collaboratively with operational teams and stakeholders.

Ability to work within structured processes while maintaining flexibility to respond to changing operational requirements.

• Experience in a coordination, administrative, or facilities support role.
• Strong IT skills, including Microsoft Office and service management or CAFM systems.
• Experience supporting financial processes such as purchase orders, invoicing, and reporting desirable.
• Strong organisational and time management capability.
• Experience working within a fast-paced, service-led environment desirable.

• 24/7 GP: Both you and your immediate family can speak to a UK-based GP from the comfort of your own home
• Mental Health support and Life Event Counseling
• Get Fit Programme
• Financial and legal support
• Cycle to work scheme
• Access Perks at Work, our innovative employee app where you can find:

• Perks: discounts, gift cards, cashback, and exclusive offers
• Life: Search for resources and tools on topics ranging from family and life to health, money and work
• Support: Online chat or telephone service for urgent support in a crisis

ABM are committed to employment practices that promote diversity and inclusion in employment regardless of age, disability, gender reassignment, sex, marriage and civil partnership status, pregnancy and maternity status, race, religion or belief. We are proud members of the Armed Forces Covenant Employer Recognition Scheme.