Senior Office Manager - Professional Services

VANRATH are delighted to be assisting a leading Global Law firm in Belfast City Centre with the recruitment of a Senior Office Manager.

The role will be performed within Monday - Friday - Based in Belfast City Centre. - Hybrid working.

Permanent position - This firm has a fantastic reputation in Northern Ireland and has a great retention rate. Overall top firm to work in.

Salary

£50,000 - £62,000 - highly competitive rate of pay (Negotiable) + Great benefits & Flexibility

• Oversee the full scope of office operations, including reception, meeting spaces, video conferencing, hospitality, events, facilities, supplier oversight, and office relocations.
• Lead Legal Support Services to deliver consistent, high-quality administrative support.
• Develop, manage, and monitor operational budgets and expenditure.
• Ensure smooth day-to-day operations while maintaining high service standards.
• Contribute to regional and global initiatives, acting as a key advisor to senior stakeholders.

• Digital Legal Delivery Partners (UK, US, and EMEA)
• Practice Management and Belfast senior leadership teams
• UK Senior Office Services Manager, Senior Premises Manager, and Senior Building Operations Manager (London)
• Global Office Operations leadership team
• External contractors, suppliers, and building management providers

Leadership & Management

• Provide leadership across Office Operations and Legal Support teams, promoting a high-performance environment.
• Oversee recruitment, performance management, development, and employee wellbeing.
• Partner with senior stakeholders to drive operational improvements and strategic initiatives.
• Represent the Belfast office in local, regional, and global projects.

Legal Support

• Recruit, develop, and manage Practice Executives and Assistants.
• Allocate resources efficiently and maintain service quality standards.
• Build and sustain strong relationships with Partners and senior stakeholders.

Office Operations & Events

• Manage client services, meeting facilities, video conferencing, hospitality, and event delivery.
• Oversee supplier contracts, facilities management, space planning, and office moves.
• Lead the planning and execution of office-wide events, ensuring alignment with strategic goals and value delivery.

Premises & Risk Management

• Support lease management and property-related initiatives.
• Oversee security, maintenance, and workplace improvement projects.
• Ensure compliance with health & safety standards, business continuity plans, and internal policies.

• Recognised as a trusted advisor by senior leadership.
• High-performing, engaged teams delivering excellent service outcomes.
• Effective budget control and resource utilisation.
• Strong communication, collaboration, and problem solving capabilities.
• Compliance with policies and successful adoption of new ways of working.

Essential

• Demonstrated experience as an Office Manager within a fast paced professional services environment.
• Proven leadership capability with experience managing and developing teams.
• Strong communication and stakeholder management skills.
• Experience overseeing service contracts and operational budgets.
• Solid commercial awareness and operational knowledge.

Desirable

• Experience managing Personal Assistant (PA) teams.
• Project management capability and a proactive, innovative approach.
• Strong analytical thinking, decision making, and adaptability.
• Interest in technology, including AI and process optimisation.

Core Benefits

• Health screening (Bupa)
• Income protection (50% of salary)
• Life assurance (4 salary)
• Private medical insurance (Bupa - individual, couple, family, or partner cover)

Optional Benefits

• Flexible benefits tailored to individual preferences
• Opportunities for tax and National Insurance efficiencies
• Access to retail discounts and lifestyle perks

For further information on this vacancy, or any other jobs in Belfast or wider Northern Ireland, please apply via the link below or contact Jack Groves in the strictest confidence.