Apprenticeship Systems Administrator

Apprenticeship Systems Administrator
Wiltshire College & University Centre Cross College/Trowbridge Campus

Are you organised, confident with IT systems, and enjoy finding better ways of working? Do you have strong administrative skills and an interest in digital systems, data, and supporting apprenticeships?

Based at our Trowbridge Campus, youll join the Apprenticeship Team, helping manage the digital systems and processes that support the successful delivery of apprenticeship programmes.

This is a great opportunity for someone with an administration, IT, data, customer service, or systems background who wants to develop their career in education.

What We Offer

Salary: £25,304 per year

Contract Type: Fixed Term for maternity cover for 1 Year

Full-Time 37 hours per week, 52 weeks per year

Outstanding Benefits

Local Government Pension Scheme a secure investment in your future
Generous Holiday Entitlement 30 days annual leave, plus 8 days paid bank holidays and college closure days
College closure and wellbeing days including a paid Christmas closure period
Employee Assistance Programme confidential wellbeing, legal, and financial support
Free On-Site Gyms available across multiple campuses
Lifestyle Discounts savings across retail, technology, travel, and leisure
Cycle-to-Work Scheme support for healthier and more sustainable travel
Professional Development ongoing training and opportunities to build your career
Free On-Site Parking available at the campus
Additional Perks discounted college services and other employee benefits

A supportive role where you can develop your digital, systems, and administrative expertise while contributing to the success of apprentices and employers.

What Youll Do

Support colleagues with the OneFile E-Portfolio system
Help deliver training on OneFile and other digital systems
Produce accurate reports and maintain apprenticeship data
Manage SharePoint pages and digital resources
Support digital enrolment and onboarding processes
Maintain secure and accurate electronic records
Support Assessor training days
Work closely with the MIS Apprenticeship Team
Provide accurate information to managers and colleagues
Identify ways to improve systems and processes
Help ensure data is managed securely and correctly

What Youll Bring

Strong IT and digital skills
Experience in administration, systems, data, customer service or a similar role
Excellent organisation and attention to detail
Confident communication and problem-solving skills
A proactive approach to improving processes
Ability to manage priorities and work independently
Ability to work effectively as part of a team
Experience with OneFile, SharePoint, databases or e-portfolio systems would be an advantage

?Why Choose This Path?

Jo/in a forward-thinking education environment where youll work with digital systems, support colleagues, improve processes, and play an important role in the delivery of apprenticeships.

Youll gain valuable experience across systems administration, data management, digital platforms, reporting, stakeholder support, and process improvement skills that can open doors to a wide range of future careers.

?Make a move that truly matters

If youre looking for a role where your IT skills, organisation, and problem-solving ability can make a genuine difference, this is your opportunity to join Wiltshire College & University Centre and help support the systems behind successful apprenticeships.

Closing Date: 27/08/26

Please note:

Your Application Form will be shortlisted against how your skills, qualifications and experience match the Essential and Desirable points on the Person Specification for this role, locatedat the bottom of this pageas a downloadable document.

Vacancies may close early if sufficient applications have been received; therefore, we would encourage you to submit your application as soon as possible.

Safer Recruitment

Wiltshire College & University Centre follows Safer Recruitment Guidance outlined by the Department for Education in Keeping Children Safe in Education. This involves conducting enhanced DBS checks, including checks against the childrens barred list, and other employment verifications, including an online presence review for shortlisted candidates.

We embrace diversity, recognising the valuable perspectives, ideas, knowledge, and cultures individuals from different backgrounds bring. Committed to safeguarding, we expect all staff and volunteers to share this commitment.

As a Disability Confident Employer, we pledge to interview all disabled applicants who meet the essential criteria for a job vacancy and assess them based on their abilities.

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