Allstaff Manufacturing Division is offering a temporary, full time Document Administrator position located near Johnstone, Renfrewshire. Own transport is required.
Role Purpose
The Document Administrator will support the Operations Team by transcribing current Risk Assessments into a new standard template and reviewing each document for accuracy with the relevant Process Owner. The role will also support the conversion of existing Standard Operating Procedures (SOPs) into a new format, ensuring each revised document is accurate, clear, consistent and incorporates appropriate Health & Safety requirements.
Key Accountabilities
- Transcribe existing Risk Assessments into the agreed standard template, ensuring accuracy, completeness, and consistency.
- Review completed Risk Assessments with the relevant Process Owners to confirm documentation reflects current processes.
- Support the conversion of existing SOPs into the new document format, ensuring they include appropriate Health & Safety information.
- Apply agreed document control standards, formatting, version control and naming conventions.
- Coordinate document reviews with Process Owners, Process Leads and Team Leaders to resolve queries and confirm accuracy.
- Complete quality checks for spelling, grammar, clarity, completeness and consistency before documents are issued for review.
- Maintain accurate records of documentation progress, highlighting any issues or delays to the Manufacturing Excellence Manager.
Experience & Qualifications
- Previous experience in an administrative, document control, manufacturing, quality, operations or Health & Safety support role.
- Experience working with SOPs, Risk Assessments, controlled documents or process documentation.
- Experience collaborating across departments to gather, clarify and verify information.
- Practical understanding of manufacturing environments and safe systems of work.
- Experience working with key stakeholders to achieve common objectives.
Key Competencies
- Good working knowledge of Microsoft Word, Excel and Outlook.
- Excellent attention to detail and a high level of accuracy.
- Ability to prioritise workload and work independently.
- Strong communication skills and confidence to liaise with stakeholders at all levels.
- Good organisational skills and ability to manage multiple document workflows.
- Ability to follow standard templates and document control procedures.
- Willingness to learn manufacturing processes and Health & Safety requirements.
Key Relationships
- Process Owners
- Process Leads
- Team Leaders
- Health & Safety Advisors
- Quality / Document Control
Benefits
- Free parking
- On site parking