Administrator/ Senior Administrator - Company Secretarial

This is an exciting opportunity for the individual to progress their career in the global funds or financial services industry. The role requires the delivery of professional, effective and high quality corporate secretarial and statutory services in relation to a number of private equity, traditional / listed fund and fiduciary company secretarial and general governance matters, plus providing a technical escalation for all company secretarial queries from internal parties. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients are at the heart of what we do. The purpose of this position is to carry out routine day to day company secretarial services and administration of corporate and fund structures under the direction of a Company Secretarial Consultant (Team Leader).

• Responsibility for delivering a professional, effective and high quality technical company secretarial and statutory guidance to internal partners, traditional / listed funds clients, a large portfolio of private equity and fiduciary clients.
• Managing a large portfolio of private equity and fiduciary clients statutory and governance requirements.
• Maintaining the corporate and internal records and management of the statutory requirements and statutory books for portfolio of clients (e.g. statutory returns, annual and ad hoc filings, etc.).
• Preparing registers of members, directors and secretaries, ensuring that all amendments are made, and requests for registers are dealt with in a timely manner.
• Arranging execution of entity documentation i.e. board, shareholder resolutions, share transfers etc.
• Liaising with external directors and chairpersons, internal relationship managers and client service delivery managers.
• Liaising with external regulators, registries, government bodies and advisers, such as lawyers and auditors.
• Proactively supporting or leading department strategic projects.
• Proactively supporting or leading annual statutory projects including annual validations, annual general meetings and GDPR.
• Assisting with all aspects of company secretarial matters including the preparation of agendas, collation and distribution of board packs, obtaining directors availability, attending meetings, drafting minutes and resolutions for routine matters, and, for listed clients, supporting listing obligations associated with client boards (including daily buy backs/tap issue monitoring).
• Building and maintaining strong working relationships with clients, colleagues and other business contacts.

• Working towards the CGI Level 4 Certificate in International Finance & Administration (or similar - desirable).
• Good attention to detail.
• Good interpersonal skills are required to develop close working relationships with colleagues, clients and business contacts.
• Effective communication (written and verbal) with a good command of the English language.
• Ability to manage time and prioritise caseload effectively in order for deadlines to be met.
• Proficient with the Microsoft Office suite (particularly Word, Excel and MS Teams) and other related office software, such as PDF tools.
• Understanding of the end to end board meeting process.

APAC/INDIA EEO STATEMENT: It is the policy and practice of Northern Trust to provide equal employment opportunities to all employees and applicants. Northern Trust does not discriminate on the basis of race, colour, religion or belief, nationality, ethnic or national origin, sex, marital status, sexual orientation, disability or age. All employment decisions will be made in a non discriminatory manner in accordance with our obligations under the law and codes of practice. This includes human resources' decisions relating to recruitment, terms and conditions of employment, transfers, promotions and access to learning and development.

Canada EEO STATEMENT: Northern Trust is an Equal Opportunity Employer. Hiring and other employment decisions at Northern Trust are made without regard to race, colour, religion, sex, ancestry, national origin, ethnic origin, age, disability, citizenship, veteran status, sexual orientation, record of offences, marital status, family status, or any other characteristic protected by federal, provincial, or local law, regulation, or ordinance.

EMEA EEO STATEMENT: It is the policy and practice of Northern Trust to provide equal employment opportunities to all employees and applicants. Northern Trust does not discriminate on the basis of race, colour, religion or belief, nationality, ethnic or national origin, sex, marital status, sexual orientation, disability or age. All employment decisions will be made in a non discriminatory manner in accordance with our obligations under the law and codes of practice. This includes human resources' decisions relating to recruitment, terms and conditions of employment, transfers, promotions and access to learning and development.

USA EEO STATEMENT: It is the policy of The Northern Trust Company to afford equal opportunity in all phases of employment without regard to an individual's age, race, colour, religion, creed, gender, national origin, citizenship status, marital status, pregnancy, sexual orientation, gender identity, gender expression, genetic tests and information, physical or mental disability, protected veteran status or any other legally protected status. EEO Know Your Rights (U.S.)