Mobile Museum Programme Assistant

The Mobile Museum is a unique truck touring exhibitions in collaboration with national collections, on a mission to make great art accessible to everyone, everywhere - across towns, villages and remote locations. The Mobile Museum offers a programme of exhibition visits and educational, participatory art workshops in partnership with schools and community groups, and a public programme for families and general visitors. Art Explora UK is currently building a Mobile Museum truck funded by the UK government which will hit the road from Spring 2027 with an annual programme of three touring exhibitions per year. This is an exciting opportunity to be part of a unique new national touring initiative!

The Programme Assistant will work closely with the Head of Mobile Museum in the planning and delivery of year-round touring. While based in our London office, some national travel will be required. In this role you will assist on the complete range of tasks required to deliver the project, including: logistics, communications, finance, education, evaluation, development, partnership and stakeholder relations, volunteer and facilitator recruitment, and events.

As part of a small and dynamic team in London, the Programme Assistant will be an ambassador for Art Explora and the Mobile Museum.

While this role does not require prior experience in a similar role, the successful candidate will have proven skills and experience outlined below. You will also have exceptional communication and presentation skills.

The list of responsibilities below is an indication of tasks and not exhaustive.

Programme Support

• Assist with the day to day running of the programme
• Create and edit presentations
• General research

Logistics

• Prepare weekly production schedules
• Research and coordinate suppliers (delivery, collection, etc)
• Assist with travel bookings and accommodation

Communications (Marketing and Events)

• Arrange production and distribution of marketing material (e.g. flyers, banners, posters)
• Manage Eventbrite booking pages
• Assist with website updates
• Book photographers and manage permission forms
• Assist with events
• Draft social media content
• Assist with communications strategy and delivery
• Ad hoc design / editing

Finance

• File invoices and receipts
• Data entry

Education + Programme Delivery

• Assist with development of teacher toolkits
• Liaising with schools
• School bookings, confirmations, surveys

Evaluation

• Collect surveys (public visitors, children, schools, local partners, facilitators)
• Collate data

Development

• Assist the Head of Development and Head of Mobile Museum with information requests related to fundraising
• Assist with draft funding application content

Partnership and Stakeholder Relations

• Support communication with partners and stakeholders

Volunteer and Facilitator Recruitment

• Support recruitment process (advertising roles, collating applications, communication with applicants)

The successful candidate will be passionate about working in the arts and share Art Explora's mission to increase access to arts and culture and remove barriers to participation, making the arts accessible to all.

• Degree level qualification or equivalent experience in event administration
• Proficiency in software: specifically Microsoft programmes and confidence learning new software systems
• Strong writing and editing skills
• Strong numerical skills: ability to accurately and efficiently process invoices
• Data entry and verification: speed and accuracy in inputting financial and contact data

• Excellent verbal and written communication skills
• Ability to take initiative and think creatively
• High level of English language proficiency (C2)
• Attention to detail
• Organisational and time management skills
• Teamwork and adaptability
• Eagerness to learn

• Experience working on events
• Basic knowledge of Adobe Creative Suite or digital tools