Business Manager to the Chair, Vice Chair and Management Committee

Eligibility

This vacancy is only available to existing Civil Servant employees and employees of accredited non departmental public bodies (NDPBs). Please review the "Eligibility" section before you apply.

General Information

The national salary range is £32,483 - £37,265, London salary range is £34,281 - £41,836. Your salary will be dependent on your base location.

Working Pattern: Full Time

Vacancy Approach: Cross Government

Location: London, National

Region: London, National

Closing Date: 28-Jun-2026

Post Type: Permanent

HEO

Number of posts available: 1

Reserve List: 12 Months

Job ID: 18788

Job Title

Business Manager to the Chair, Vice Chair & Management Committee (HEO)

Department / Team

Executive Office

Job Grade

HEO

Reports to

Head of Private Office

Job Purpose

As Business Manager to the Chair, Vice Chair and MC you will directly report into the Head of Private Office. You will support the Chair and Vice Chair with their day to day role, and strategic delivery of tasks and priorities. You will understand the work of the Parole Board and be able to advise and brief the Chair confidently and effectively. The role does not currently have line management responsibility, but this could be a requirement in the future. You will act as an advocate on behalf of the Chair and Vice Chair when liaising with key stakeholders such as the Private Office to Ministers and the CEO and COO. You will work closely with the Executive Office to ensure all leaders are supported to the highest level. You will need to be organised, able to balance conflicting demands, and a self starter. The successful post holder will be exposed to sensitive information requiring integrity and honest decision making. You will be expected to attend all Management Committee meetings, usually held in 10 South Colonnade every eight weeks.

Scope of Responsibilities

• Diary management for the Chair.
• Managing and protecting the Chair and PB reputation.
• Supporting and advising the Chair and Vice Chair on priorities and key issues.
• Creating briefings, ensuring the Chair is equipped with the information and resources to do their job effectively.
• Assistance in the drafting of letters and other key correspondence to external stakeholders on behalf of Chair, Vice Chair, CEO or COO.
• Building strong relationships internally and externally.
• Overall responsibility for the administration of the Management Committee, including building the agenda with the Business Manager to the COO & SLT, booking rooms and visitors, minuting the meeting and following up on actions.
• Support the Chair and Vice Chair with any meetings they chair for the Parole Board.
• Covering for your team when required.
• Diary Management and support to the Vice Chair.
• Administrative support and facilitation of Remuneration Committee, MRG and Standards Committee.
• Support for People Committee and Audit and Risk Committee (ARC) where needed.

Primary Deliverables

• Support the Chair and Vice Chair to effectively oversee the organisation.
• Increase confidence internally and externally in the work of the Board.
• Build professional relationships with key stakeholders and their offices.
• Ensure the Chair's reputation is upheld and that they are kept well informed of developments.

Person Specification

• Proven track record of organising one's work, or preferably the workload of someone more senior.
• Operational experience or an in depth understanding of the Parole Board that allows for accurate knowledge and process information to be disseminated, and advised to the most senior leaders and to be used in correspondence.
• An understanding of the importance of working in a way that supports and protects the reputation of the Parole Board and Chair.
• Demonstrable attention to detail and ability to work in a fast paced environment.
• Excellent communication skills: written and oral.
• Experience of working within a multi stakeholder environment.
• Ability to build effective working relationships with key stakeholders (ALBs; other agencies; private office) and staff.
• Ability to prioritise and manage high volumes of e mails in multiple inboxes.
• Ability to take initiative and work independently.
• Experience of highlighting priorities and ensuring a senior manager or leaders's finite time is focused where it is needed.
• Drafting experience (formal e mails and letters).
• Excellent IT skills and willingness to use AI to drive efficiency.

Additional Information Benefits

• Flexible working system in many offices; standard full time working hours are 37 hours per week. Part time, flexible and job sharing working patterns are considered.
• Annual leave is 25 days on appointment and increases to 30 days after five years' service.
• Scheme to allow qualifying staff to buy or sell up to three days leave each year.
• Additional paid time off for public holidays and one privilege day.
• Leave for part time and job share posts calculated on a pro rata basis.

Pension

The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.

Training

The Parole Board is committed to staff development and offers an extensive range of training and development opportunities.

Networks

The opportunity to join employee run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed directly to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.

Support

• Range of 'Family Friendly' policies such as opportunities to work reduced hours or job share.
• Access to flexible benefits such as voluntary benefits, retail vouchers and discounts.
• Paid paternity, adoption and maternity leave.
• Free annual sight tests for employees who use computer screens.

Civil Service Nationality Rules

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre settled status under the European Union Settlement Scheme (EUSS)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Level of Security Checks Required

Baseline Personal Security Standard (BPSS)

Attachment

Business Manager to the Chair, Vice Chair & Management Committee HEO 2026 (003).docx (Job Description Attachment)