Senior Administrator - 30 HOURS

Location: Broxburn. Start: ASAP. Permanent, Part Time (6 hours per day, Mon Fri). Salary: Up to £38k (pro rata).

Love keeping everything running smoothly? An organised, people savvy administrator is needed to support the team and keep operations running - with light finance responsibilities woven in.

This senior admin role focuses on coordination, organisation, and communication, plus support in finance processes.

• Manage day to day operations and coordinate admissions, contracts, paperwork, and general office tasks.
• Maintain records, systems and documentation; keep everything accurate and audit ready.
• Handle calls, emails, post, visitor enquiries and organise meetings, diaries and general coordination.
• Assist with invoicing, tracking payments, supporting funding administration, basic reconciliation, processing purchase orders, supplier invoices, petty cash, monitoring costs, and reporting.
• Support recruitment admin, onboarding processes and compliance checks (PVG, right to work, etc.).
• Maintain staff records and assist with payroll queries.
• Act as key point of contact for families and professionals, handle sensitive situations with empathy, and keep communication flowing across teams.

• Strong administration experience.
• Some exposure to finance tasks (invoicing, payments, accounts admin).
• Highly organised, detail focused, and reliable.
• Confident communicator with a friendly, approachable style.
• Comfortable handling sensitive or emotional situations.
• Proactive mindset; gets tasks done.
• Good IT skills (Excel, systems).

Must be willing to undergo PVG and enhanced disclosure checks.

• Truly part of the team, not just "the admin".
• Variety keeps things interesting.
• Opportunity to combine organisation, people skills and light finance work.
• Rewarding environment where work matters every day.
• Real ownership and chance to make the role your own.

Office Angels is an equal opportunities employer. All applications are considered without regard to ethnicity, gender, sexual orientation, religious beliefs or other protected characteristics.