Proactive Office Admin with Health & Safety Focus

About the Role

Looking for a role where no two days are the same? We're on the lookout for a friendly, organised, and proactive Office Administrator who also has an interest in Health & Safety to join our London HQ.

This role is perfect for someone who enjoys being at the heart of a busy office, keeping things running smoothly, supporting senior leaders, and playing a key part in creating a safe, well organised workplace across multiple locations.

You don't need to be a Health & Safety expert, just someone who's confident, detail-oriented, and keen to build their experience in this space alongside core office administration.

What You'll Be Doing Office & Team Support (Your Core Focus)

• Be the go to person for keeping the London office running like clockwork
• Support senior leaders with diaries, travel, and expenses
• Welcome visitors and create a professional, friendly front of house experience
• Coordinate meeting rooms (think smooth setups, refreshments, and everything in between)
• Manage calls, post, couriers, and office supplies
• Handle shared inboxes, including document signatures
• Support finance admin tasks (POs, invoice queries)
• Keep systems, records, and the Office Guide organised and up to date

Health & Safety (Support & Coordination)

• Help keep our workplaces safe by supporting H&S processes and documentation
• Work with local teams to maintain consistent standards across offices
• Assist with risk assessments, training coordination, and compliance tracking
• Keep records up to date (incidents, training, audits)
• Support fire safety, first aid provisions, and emergency procedures
• Be a friendly point of contact for H&S queries - escalating when needed

What We're Looking For Skills & Experience

• Experience in an office admin, coordinator, or support role
• Highly organised with strong attention to detail
• Confident juggling multiple tasks and priorities
• Comfortable managing shared inboxes and coordinating actions
• Strong communication skills and a professional approach
• Good knowledge of Microsoft Office (Outlook, Word, Excel, Teams)
• An interest in Health & Safety (experience is a bonus, not a must!)

You'll Thrive If You Are

• Proactive and take ownership of your work
• Friendly, approachable, and confident dealing with people
• Naturally organised and enjoy bringing structure to things
• Adaptable and happy working in a fast paced environment
• Interested in developing your skills in Health & Safety

Nice to Have (But Not Essential)

• IOSH, NEBOSH, or similar H&S training
• Experience in a multi site or fast moving business (e.g. telecoms, engineering)

Why This Role?

• Be at the centre of a busy, collaborative office
• Gain hands on Health & Safety exposure without needing prior qualifications
• Build a broad skill set across admin, operations, and compliance
• Grow into a more specialised role over time

Office Angels is an equal opportunities employer. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.