Scolmore have an exciting new opportunity for a Facilities Coordinator to support our busy facilities team, dealing with a range of tasks including fleet and waste administration, dealing with utility suppliers and contractors.
Main Duties Fleet Admin/tasks:
- Scanning and filing of vehicle post and emails.
- Distribution of Fines to drivers and a follow up to ensure payment was made.
- Delivery of cars to garages.
- Helping to prepare cars for new drivers.
- Be a point of contact for drivers.
- Help to liaise with insurers and drivers in the event of an accident.
- Checking Fleet Invoice costs against VPU.
- Assessing mileage usage and actioning changes where necessary.
- Arranging for foreign travel permissions from lease companies.
- Liaising with insurers.
- Car inspections.
- Booking of Pool cars to staff.
Waste:
- Scanning and filing of Waste Transfer Notes and collation of waste amounts per contractor.
- Ensuring certificates and accreditation records from waste suppliers are current.
- Contacting waste suppliers in the case of a failed collection.
- Assessing waste supplier information making sure that everything is up to date and in order.
Utilities:
- Input of data from utility bills.
- Ensuring bill accuracy.
- Contact with suppliers where necessary.
- Be a point of contact for meter readings.
Contractors:
- Ensure contractors insurance certificates and any licenses are current.
- Logging contractors into the contractor log and ensuring existing induction records are up to date.
- Monitoring of the maintenance schedules and booking appointments for services.
- Book repairs to fixtures and fittings.
- Conduct site inductions.
Additional:
- Reasonable additional tasks related to the department.
- Communication with the rest of the Facilities.
Skills & Experience Essential
- Attention to detail, working with a high level of accuracy
- Communication skills - confidence in liaising with colleagues and suppliers
- Problem solving skills
- Strong organisational skills with an ability to prioritise workload
- Effective administrative skills
- Some flexibility may be required on an ad hoc basis dependant on work requirements
- Full Driving Licence
- Computer literate and familiar with Microsoft Suite, including Excel, Outlook etc
Desirable
- Experience dealing with utility companies and contracts
- Basic understanding of ISO14001 standards
- Experience in fleet operations
Benefits
- Option to purchase up to 5 extra days annual leave
- Health Cashback Plan
- Pension Scheme
- Life Assurance
- Free Parking
Site Location: Scolmore House, Tamworth, B79 7UL