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SAP Payroll Reporting Analyst Reporting to - Payroll Manager Location - Crawley Department - HR & COMMS Reference Number - 43464 Employment Period - Permanent Contract Type - Personal Contract CiP / bonus - 5% Salary Range - Dependent on skills and experience Closing Date - 08/11/2018 We also offer : Annual leave 25 days Personal Pension Plan – Personal contribution rates of 4% or 5% (UK Power Networks will make a corresponding contribution of 8% or 10%) Tenancy Loan Deposit scheme Tax efficient benefits: cycle to work scheme, childcare vouchers Season ticket loan Occupational Health support Switched On – scheme providing discount on hundreds of retailers products. Supplier discounts, such as O2, EE, Vauxhall cars, Universal tyres Discounted access to sports and social clubs Employee Assistance Programme. Job Purpose: To run and develop reports from SAP to meet auditing requirements in a timely and accurate manner, whilst complying with the Company’s policies and all statutory requirements. Dimensions: * Main working relationships * Internal - local HR, audit, finance, legal, managers and employees * External - HMRC, governmental and non-governmental organisations * Decision making responsibility within the framework of UK Power Networks payroll procedures and payroll best practice * Able to develop payroll policies and procedures to ensure best practices are maintained Principal Accountabilities: * Run and develop reports from SAP to meet auditing requirements * Maintain SAP tables * Ensure new SAP configuration and system upgrades are tested thoroughly to ensure no issues occur in the live system Provide support to the rest of the team and the Payroll Supervisor to ensure that all payroll activities, including transactional processes, compliance activity and reporting processes are completed in a timely and efficient manner, including but not limited to: Process the staff and pensioner payrolls which generate the payroll, costing and BACS files in line with the payroll timetable Process statutory deductions including PAYE, National Insurance and Court Orders Review payroll error log, exceptions and audit reports to ensure a compliant and accurate payroll Reconcile monthly journals , third party payments and reconcile P35, P14’s to PAYE for HMRC year end Answer enquiries via telephone and written correspondence in a timely professional manner E-filing incoming / outgoing and end of year transactions to be run in line with statutory timescales Prioritise your daily workload, so that the most business and employee critical activities are addressed Contribute to the development of payroll systems and procedures Train to an appropriate calibre to meet the needs of the role. Be a trusted contact within the payroll team, delivering and advising on payroll issues and communicating effectively with employees, other team members and managers in order to ensure that service expectations are met Contribute to service development and process improvement and participate in projects where required Actively seek to protect the company from fraud and reckless overpayment Manage payroll information in a manner which protects the employee’s data inline with Data Protection best practices Note: this is not an exhaustive list of the responsibilities and activities that the job holder may be required to undertake. Knowledge, Skills, Qualifications and Experience * Extensive knowledge of SAP Reporting * Knowledge of Query Manager 4 * Knowledge and experience of operating SAP payroll procedures and best practice including, but not limited to, PAYE, GAYE, SSP, SMP, SPP, SAP, NI, court orders, student loans, CSA orders and occupational sick and maternity pay * Knowledge of payroll and company procedures and agreements * Flexible approach, acting honestly and with integrity, maintaining confidentiality * Ability to use MS Excel and MS Word to intermediate level * Ability to work under pressure and meet deadlines * Ability to exercise good judgment in recognising scope of authority * Ability to work collaboratively in a team and on own initiative * Ability to work to deadlines * Quality focus / attention to detail * Knowledge of SAP system including HR and payroll where appropriate (advantageous) * Experience of working as part of a successful team * Relationship management skills with the ability to communicate with tact and diplomacy * Ability to communicate complex payroll matters clearly - both verbally and in writing with employees, team members and managers in order to ensure that service expectations are met Key competencies and personal attributes: Essential: * Customer service focus * Ability to maintain confidentiality * Integrity * Honesty * Flexibility Desirable: * Organisational awareness Health & Safety Responsibilities Managers and supervisors carry both legal and company responsibilities for ensuring the health and safety of their employees, those under their control and those who might be affected by the work undertaken, i.e. public, visitors and employees of other organisations. This includes briefing individuals working for them and ensuring there is the necessary understanding, competence and application of requirements to work safely and without harming the environment. Employees are responsible for ensuring they fully understand the health and safety risks involved in their work activities and their responsibility to apply the controls needed to manage those risks to acceptable levels. Similarly where work activities can have an adverse impact upon the environment, and particularly where there are legal requirements, employees are responsible for understanding those impacts and the controls they must ensure are applied. If in doubt ask