Our teams are fulfilled by the idea of making even the smallest positive changes in our young people, so we celebrate the little things. There's lots of ups and downs, and to some of our young people, sitting through a lesson can be a big win. We call these huge small victories and whilst they may seem small on the surface, they add up to make a big difference. Get out what you put in You'll be in charge of managing the office, ranging from meeting and diary management and providing support to the Head Teacher, HR administration and checking payroll with attendance records. You'll be involved in running the reception and responsibility for accurate files. With your efficient, professional approach and ability to set up processes and systems, you'll keep things running smoothly. One of the best environments in SEND Hilden Park school is a purpose built, brand new, state of the art school, catering primarily for children with Autism Spectrum Disorder, Asperger's and Speech, Language and Communication needs. The school provides education for up to 72 children aged 8 to 16. This new exciting opportunity serves Tonbridge and the wider communities; you can be at the heart of its development. Our aim is to ensure that every pupil has an outstanding educational experience with individual pupil progress and care at the heart of what is offered. What we do for you We know you're going to do great things. For your hard work and commitment, we reward you with the best salary and benefits package in the education sector. With us, you'll get to bring learning to life and make a genuine difference to the lives of our young people - plus you'll get: Training: A full induction and on the job training Holiday: 35 days holiday including bank holidays Flexible benefits: life insurance and other benefits adjustable to personal needs Wellbeing: a host of wellbeing tools and advice including employee assistance Medical cover: reimbursement for optician or dentist appointments and high street discounts Beautiful working environments: the best facilities in the sector Refer a friend scheme: £1,000 bonus for every successful referral Bring your whole-self to work Our young people come from all walks of life, diverse backgrounds and with different needs - and our workforce reflects that diversity, so that our teams can engage, encourage and inspire our young people to be themselves. The kind of person we're looking for will have: Previous administration experience Experience managing a team of administrators (preferred) High degree of computer literacy Ability to keep many tasks running simultaneously Hard working, friendly, dependable and able to build rapport with young people Inclusion and Equality We welcome applications from people of all backgrounds, identities, and abilities. We are an equal opportunities employer welcoming applications from all sections of the community. The Witherslack Group is committed to safeguarding and promoting the welfare of its young people. This post is subject to an enhanced DBS check (cost covered) and an online search.
12/06/2026
Full time
Our teams are fulfilled by the idea of making even the smallest positive changes in our young people, so we celebrate the little things. There's lots of ups and downs, and to some of our young people, sitting through a lesson can be a big win. We call these huge small victories and whilst they may seem small on the surface, they add up to make a big difference. Get out what you put in You'll be in charge of managing the office, ranging from meeting and diary management and providing support to the Head Teacher, HR administration and checking payroll with attendance records. You'll be involved in running the reception and responsibility for accurate files. With your efficient, professional approach and ability to set up processes and systems, you'll keep things running smoothly. One of the best environments in SEND Hilden Park school is a purpose built, brand new, state of the art school, catering primarily for children with Autism Spectrum Disorder, Asperger's and Speech, Language and Communication needs. The school provides education for up to 72 children aged 8 to 16. This new exciting opportunity serves Tonbridge and the wider communities; you can be at the heart of its development. Our aim is to ensure that every pupil has an outstanding educational experience with individual pupil progress and care at the heart of what is offered. What we do for you We know you're going to do great things. For your hard work and commitment, we reward you with the best salary and benefits package in the education sector. With us, you'll get to bring learning to life and make a genuine difference to the lives of our young people - plus you'll get: Training: A full induction and on the job training Holiday: 35 days holiday including bank holidays Flexible benefits: life insurance and other benefits adjustable to personal needs Wellbeing: a host of wellbeing tools and advice including employee assistance Medical cover: reimbursement for optician or dentist appointments and high street discounts Beautiful working environments: the best facilities in the sector Refer a friend scheme: £1,000 bonus for every successful referral Bring your whole-self to work Our young people come from all walks of life, diverse backgrounds and with different needs - and our workforce reflects that diversity, so that our teams can engage, encourage and inspire our young people to be themselves. The kind of person we're looking for will have: Previous administration experience Experience managing a team of administrators (preferred) High degree of computer literacy Ability to keep many tasks running simultaneously Hard working, friendly, dependable and able to build rapport with young people Inclusion and Equality We welcome applications from people of all backgrounds, identities, and abilities. We are an equal opportunities employer welcoming applications from all sections of the community. The Witherslack Group is committed to safeguarding and promoting the welfare of its young people. This post is subject to an enhanced DBS check (cost covered) and an online search.
We are seeking a Quality Administrator to join our Ultimate Healthcare team. The role will support the SHEQ Department in administration relating the Quality and Regulatory Compliance activities to ensure our operational integrity and market reputation. Assisting in compliance with all regulatory and ISO standards to mitigate risk and proactively identify and secure new accreditations that enhance our credibility and competitive position. Main Duties and Responsibilities Assisting in the QMS system and supporting in the ISO 13485 compliance including: Supporting internal audits (collating data, writing up findings, obtaining sign offs) - it may be that we find someone who wants to learn, and writes excellently, but doesn't have IA experience - this can always be trained out later Working closely with customer services to collate customer feedback and complaints data Investigating product / process failures as required Being a part of supplier management team Play a key role in Procedure development, writing and implementation Co-review documentation, and being pivotal in the document control and document change process Where required, being part of the team to create any required documentation Assisting in Health & Safety management on site Assist in implementation of systems/processes/Procedures where required Undertake the job in line with the company appraisal competencies as follows: Achieves business results and adds value to the company Focuses on internal/external customers Builds and maintains effective teamwork with colleagues Embraces change and deals with ambiguity Keep accurate and timely records Required Skills and Experience Excellent verbal and written communication skills. Proven team player with the ability to use own initiative. Able to adapt to change and approachable with influencing and listening skills. Proficient and confident in the use of IT software including Microsoft Office including One Drive, Share Point, Teams, PowerPoint, Word, Excel, Adobe, Excellent time management in regard to achieving deadlines, adhering to training schedules and travelling. Experience of document control Desirable: An understanding of technical documentation Desirable: Ability to communicate to third parties Fundamental comprehension of ISO compliance Desirable: some knowledge of regulatory compliance Experience of document control Experience of working within systems in a highly regulated industry Desirable: exposure to the Medical Device sector Experience of ISO standards Key Performance Indicators Document control Accuracy of documents produced Being an active team member in supporting the wider activities Escalate any significant issues to Line Manager immediately What can we offer you? Monday to Friday 40 hours a week Up to 25 days holiday plus bank holidays with the option to buy a further 5 days Company Pension Scheme Company Sick Pay Life Assurance A rewards scheme - 200+ exclusive perks and discounts from leading retailers and leisure outlets This role involves working in a regulated activity and may be subject to a DBSdisclosure and social media screening. No terminology in the advert you have seen is intended to discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we will gladly accept applications from all sections of the community. Millbrook Healthcare Group Nutsey Lane Southampton SO40 3XJ
11/06/2026
Full time
We are seeking a Quality Administrator to join our Ultimate Healthcare team. The role will support the SHEQ Department in administration relating the Quality and Regulatory Compliance activities to ensure our operational integrity and market reputation. Assisting in compliance with all regulatory and ISO standards to mitigate risk and proactively identify and secure new accreditations that enhance our credibility and competitive position. Main Duties and Responsibilities Assisting in the QMS system and supporting in the ISO 13485 compliance including: Supporting internal audits (collating data, writing up findings, obtaining sign offs) - it may be that we find someone who wants to learn, and writes excellently, but doesn't have IA experience - this can always be trained out later Working closely with customer services to collate customer feedback and complaints data Investigating product / process failures as required Being a part of supplier management team Play a key role in Procedure development, writing and implementation Co-review documentation, and being pivotal in the document control and document change process Where required, being part of the team to create any required documentation Assisting in Health & Safety management on site Assist in implementation of systems/processes/Procedures where required Undertake the job in line with the company appraisal competencies as follows: Achieves business results and adds value to the company Focuses on internal/external customers Builds and maintains effective teamwork with colleagues Embraces change and deals with ambiguity Keep accurate and timely records Required Skills and Experience Excellent verbal and written communication skills. Proven team player with the ability to use own initiative. Able to adapt to change and approachable with influencing and listening skills. Proficient and confident in the use of IT software including Microsoft Office including One Drive, Share Point, Teams, PowerPoint, Word, Excel, Adobe, Excellent time management in regard to achieving deadlines, adhering to training schedules and travelling. Experience of document control Desirable: An understanding of technical documentation Desirable: Ability to communicate to third parties Fundamental comprehension of ISO compliance Desirable: some knowledge of regulatory compliance Experience of document control Experience of working within systems in a highly regulated industry Desirable: exposure to the Medical Device sector Experience of ISO standards Key Performance Indicators Document control Accuracy of documents produced Being an active team member in supporting the wider activities Escalate any significant issues to Line Manager immediately What can we offer you? Monday to Friday 40 hours a week Up to 25 days holiday plus bank holidays with the option to buy a further 5 days Company Pension Scheme Company Sick Pay Life Assurance A rewards scheme - 200+ exclusive perks and discounts from leading retailers and leisure outlets This role involves working in a regulated activity and may be subject to a DBSdisclosure and social media screening. No terminology in the advert you have seen is intended to discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we will gladly accept applications from all sections of the community. Millbrook Healthcare Group Nutsey Lane Southampton SO40 3XJ
Financial Services Administrator Overview We are seeking a dedicated and motivated professional to join our dynamic team. This role offers an excellent opportunity to contribute to meaningful projects, grow your career, and make a lasting impact within a supportive and innovative environment. If you are passionate about delivering exceptional results and thrive in a collaborative setting, we encourage you to apply. Benefits Competitive salary of up to £32,000, based on your experience 26 days' holiday plus bank holidays closed for Christmas Private medical insurance Training and development opportunities Support/sponsorship with exams Responsibilities Dealing with general administration tasks such as answering phones, managing emails and dealing with post Processing client applications, submitting new business accurately and efficiently Detailed and specific financial transactions on instruction from the Senior Advisors Liaising with third parties and clients to obtain and update information on transactions Maintaining internal systems and records Organising annual reviews with clients Preparing reports and paperwork for client meetings Supporting advisers and paraplanners to help deliver a smooth client experience Collaborate with cross-functional teams to achieve organisational goals. Execute tasks and projects with precision, ensuring high-quality outcomes. Provide updates and reports to supervisors as required. Qualifications Proven administration experience specifically within the financial services sector Strong IT skills, use of in-house databases and platforms Strong organisational skills with the ability to manage multiple priorities. Excellent communication and interpersonal abilities. A proactive mindset with a commitment to continuous learning and development. Join us and become part of a team that values excellence, innovation, and collaboration. We look forward to welcoming a talented individual who is ready to make a difference. Apply today to take the next step in your career! Charterhouse Recruitment (Yorkshire) Ltd is committed to a policy of equal opportunities in relation to job applications. A copy of our Diversity Policy is available upon request.
09/06/2026
Full time
Financial Services Administrator Overview We are seeking a dedicated and motivated professional to join our dynamic team. This role offers an excellent opportunity to contribute to meaningful projects, grow your career, and make a lasting impact within a supportive and innovative environment. If you are passionate about delivering exceptional results and thrive in a collaborative setting, we encourage you to apply. Benefits Competitive salary of up to £32,000, based on your experience 26 days' holiday plus bank holidays closed for Christmas Private medical insurance Training and development opportunities Support/sponsorship with exams Responsibilities Dealing with general administration tasks such as answering phones, managing emails and dealing with post Processing client applications, submitting new business accurately and efficiently Detailed and specific financial transactions on instruction from the Senior Advisors Liaising with third parties and clients to obtain and update information on transactions Maintaining internal systems and records Organising annual reviews with clients Preparing reports and paperwork for client meetings Supporting advisers and paraplanners to help deliver a smooth client experience Collaborate with cross-functional teams to achieve organisational goals. Execute tasks and projects with precision, ensuring high-quality outcomes. Provide updates and reports to supervisors as required. Qualifications Proven administration experience specifically within the financial services sector Strong IT skills, use of in-house databases and platforms Strong organisational skills with the ability to manage multiple priorities. Excellent communication and interpersonal abilities. A proactive mindset with a commitment to continuous learning and development. Join us and become part of a team that values excellence, innovation, and collaboration. We look forward to welcoming a talented individual who is ready to make a difference. Apply today to take the next step in your career! Charterhouse Recruitment (Yorkshire) Ltd is committed to a policy of equal opportunities in relation to job applications. A copy of our Diversity Policy is available upon request.
Select how often (in days) to receive an alert: Role: Customs Administrator Contract: Permanent Mo nday - Friday Location: Northampton Why Join DACHSER? At DACHSER, we're a global family powering over 83 million shipments every year-from fashion to life saving medical supplies. Ranked among the world's top logistics providers, we don't just move goods-we keep the world connected. What really sets us apart? Our people. Here, your ideas matter, your energy fuels success, and you'll be part of a fast paced, supportive team that's shaping the future of logistics. Purpose Of the Role: The completion of Customs administration documents and Customs processes. Optimising the service level for customers regarding customs activities by employing both proactive and reactive approaches, while adhering to and complying with company and external authority requirements and legislation. Responsibilities Prepare and review customs documentation, ensuring all required customer information (e.g. EORI, VAT, legal entity details) is accurate and complete prior to declaration and clearance Manage customs clearance processes in line with current regulations and company procedures Proactively investigate and resolve customs related issues to minimise delays and prevent non conformities Monitor transit movements, identifying and addressing any irregularities to ensure smooth operations Take preventative action to avoid disruptions, including trailers being diverted to Inland Border Facilities (IBF) Maintain accurate electronic records and update Excel based tracking systems in line with customs requirements and internal standards Ensure full compliance with customs authorisations, SOPs, AEO requirements, and company policies Liaise with customers, internal departments, and the Team Leader to resolve queries and escalates risks where necessary Manage personal and shared inboxes effectively, ensuring timely responses and strong team collaboration Uphold company values and maintain a flexible approach, making informed decisions on customs related tasks as required Support the wider business by undertaking any additional duties as reasonably required The Ideal Candidate Will Have Experience working to internal SLAs and deadlines Strong written and verbal communication skills High attention to detail and accuracy Strong organisational and problem solving skills Ability to communicate effectively with stakeholders at all levels Customer focused with a commitment to quality service Adaptable and able to manage changing priorities Benefits That Support You At DACHSER, we believe in taking care of our people - inside and outside of work. Here's what you can enjoy as part of our team: Free Car Parking - hassle free parking every day, so your commute is stress free. 25 Days annual leave plus 8 days bank holiday - generous time off to rest, recharge and enjoy life outside of work. Life Assurance - Death in Service benefit to provide peace of mind for you and your loved ones. Employee Assistance Programme - confidential support to help you manage any personal challenges affecting your wellbeing and work. Employee Discounts - from day one, access exclusive deals on holidays, fashion, supermarkets, gyms, insurance, and more. Pension Plan - a flexible, tax efficient pension scheme where you decide your contribution level, helping you plan. Health Perks - free eye tests and money off vouchers to keep you feeling your best. Internal Referral Fees - know someone perfect for the team? Earn rewards by referring great talent. Long Service Awards - we celebrate and reward your loyalty and commitment over time. Join Our Inclusive Family At DACHSER, everyone is welcome. Diversity and equal opportunities are at the heart of who we are. We value the unique qualities each person brings, believing that diverse teams drive innovation and success. Because for us, logistics is a people business - and we can't wait to meet you.
08/06/2026
Full time
Select how often (in days) to receive an alert: Role: Customs Administrator Contract: Permanent Mo nday - Friday Location: Northampton Why Join DACHSER? At DACHSER, we're a global family powering over 83 million shipments every year-from fashion to life saving medical supplies. Ranked among the world's top logistics providers, we don't just move goods-we keep the world connected. What really sets us apart? Our people. Here, your ideas matter, your energy fuels success, and you'll be part of a fast paced, supportive team that's shaping the future of logistics. Purpose Of the Role: The completion of Customs administration documents and Customs processes. Optimising the service level for customers regarding customs activities by employing both proactive and reactive approaches, while adhering to and complying with company and external authority requirements and legislation. Responsibilities Prepare and review customs documentation, ensuring all required customer information (e.g. EORI, VAT, legal entity details) is accurate and complete prior to declaration and clearance Manage customs clearance processes in line with current regulations and company procedures Proactively investigate and resolve customs related issues to minimise delays and prevent non conformities Monitor transit movements, identifying and addressing any irregularities to ensure smooth operations Take preventative action to avoid disruptions, including trailers being diverted to Inland Border Facilities (IBF) Maintain accurate electronic records and update Excel based tracking systems in line with customs requirements and internal standards Ensure full compliance with customs authorisations, SOPs, AEO requirements, and company policies Liaise with customers, internal departments, and the Team Leader to resolve queries and escalates risks where necessary Manage personal and shared inboxes effectively, ensuring timely responses and strong team collaboration Uphold company values and maintain a flexible approach, making informed decisions on customs related tasks as required Support the wider business by undertaking any additional duties as reasonably required The Ideal Candidate Will Have Experience working to internal SLAs and deadlines Strong written and verbal communication skills High attention to detail and accuracy Strong organisational and problem solving skills Ability to communicate effectively with stakeholders at all levels Customer focused with a commitment to quality service Adaptable and able to manage changing priorities Benefits That Support You At DACHSER, we believe in taking care of our people - inside and outside of work. Here's what you can enjoy as part of our team: Free Car Parking - hassle free parking every day, so your commute is stress free. 25 Days annual leave plus 8 days bank holiday - generous time off to rest, recharge and enjoy life outside of work. Life Assurance - Death in Service benefit to provide peace of mind for you and your loved ones. Employee Assistance Programme - confidential support to help you manage any personal challenges affecting your wellbeing and work. Employee Discounts - from day one, access exclusive deals on holidays, fashion, supermarkets, gyms, insurance, and more. Pension Plan - a flexible, tax efficient pension scheme where you decide your contribution level, helping you plan. Health Perks - free eye tests and money off vouchers to keep you feeling your best. Internal Referral Fees - know someone perfect for the team? Earn rewards by referring great talent. Long Service Awards - we celebrate and reward your loyalty and commitment over time. Join Our Inclusive Family At DACHSER, everyone is welcome. Diversity and equal opportunities are at the heart of who we are. We value the unique qualities each person brings, believing that diverse teams drive innovation and success. Because for us, logistics is a people business - and we can't wait to meet you.
Nuffield Health is seeking a Medical Records Administrator for Brentwood Hospital, a bank position requiring weekend work. You will deliver high-quality administration support and provide exceptional customer service. The ideal candidate will have strong secretarial and communication skills, proficiency in Microsoft Office, and a passion for exceptional customer care. Benefits include holiday in line with the Working Time Directive, access to the Pension Scheme, and discounted gym membership.
08/06/2026
Full time
Nuffield Health is seeking a Medical Records Administrator for Brentwood Hospital, a bank position requiring weekend work. You will deliver high-quality administration support and provide exceptional customer service. The ideal candidate will have strong secretarial and communication skills, proficiency in Microsoft Office, and a passion for exceptional customer care. Benefits include holiday in line with the Working Time Directive, access to the Pension Scheme, and discounted gym membership.
Spire Manchester Hospital is seeking a Bank Medical Records Administrator to join the medical records team on an ad-hoc basis. The position involves clerical support, filing, and tracking case notes while ensuring compliance with GDPR. This role offers flexible working hours at a pay rate of £12.76 per hour, with opportunities for training and progression into permanent positions. Ideal candidates will have strong communication skills and a good standard of secondary education.
07/06/2026
Full time
Spire Manchester Hospital is seeking a Bank Medical Records Administrator to join the medical records team on an ad-hoc basis. The position involves clerical support, filing, and tracking case notes while ensuring compliance with GDPR. This role offers flexible working hours at a pay rate of £12.76 per hour, with opportunities for training and progression into permanent positions. Ideal candidates will have strong communication skills and a good standard of secondary education.
Our teams are fulfilled by the idea of making even the smallest positive changes in our young people, so we celebrate the little things. There's lots of ups and downs, and to some of our young people, sitting through a lesson can be a big win. We call these huge small victories and whilst they may seem small on the surface, they add up to make a big difference. Get out what you put in You'll be in charge of managing the office, ranging from meeting and diary management and providing support to the Head Teacher, HR administration and checking payroll with attendance records. You'll be involved in running the reception and responsibility for accurate files. With your efficient, professional approach and ability to set up processes and systems, you'll keep things running smoothly. One of the best environments in SEND We are proud to announce our plans to expand the Secret Garden school opening in the Autumn of 2026. This will take the form of a purpose built, state of the art primary campus and will cater for up to 40 pupils with a wide range of needs, including autism and social, emotional, and mental health needs. This exciting new opportunity will continue to serve Coventry and the wider communities, and will further enhance the first class service that the Secret Garden has always delivered. Our aim is to ensure that every pupil will continue to receive an outstanding educational experience, with individual progress, care, and wellbeing at the centre of everything we do. What we do for you Training: A full induction and on the job training. Holiday: 35 days holiday including bank holidays. Flexible benefits: Life insurance and other benefits such as high street discounts. Wellbeing: A host of wellbeing tools and advice including employee assistance. Medical cover: Claim back the cost of optician or dentist appointments and other medical costs. Beautiful working environments: The very best facilities. Recommend a friend scheme that offers a £1,000 bonus every time. Who we are looking for Have previous administration experience. Ideally have experience managing a team of administrators. Have a high degree of computer literacy. Be able to keep a lot of plates spinning. Be hard working, friendly and dependable and able to build a natural rapport with our young people. We are an equal opportunities employer welcoming applications from all sections of the community.
06/06/2026
Full time
Our teams are fulfilled by the idea of making even the smallest positive changes in our young people, so we celebrate the little things. There's lots of ups and downs, and to some of our young people, sitting through a lesson can be a big win. We call these huge small victories and whilst they may seem small on the surface, they add up to make a big difference. Get out what you put in You'll be in charge of managing the office, ranging from meeting and diary management and providing support to the Head Teacher, HR administration and checking payroll with attendance records. You'll be involved in running the reception and responsibility for accurate files. With your efficient, professional approach and ability to set up processes and systems, you'll keep things running smoothly. One of the best environments in SEND We are proud to announce our plans to expand the Secret Garden school opening in the Autumn of 2026. This will take the form of a purpose built, state of the art primary campus and will cater for up to 40 pupils with a wide range of needs, including autism and social, emotional, and mental health needs. This exciting new opportunity will continue to serve Coventry and the wider communities, and will further enhance the first class service that the Secret Garden has always delivered. Our aim is to ensure that every pupil will continue to receive an outstanding educational experience, with individual progress, care, and wellbeing at the centre of everything we do. What we do for you Training: A full induction and on the job training. Holiday: 35 days holiday including bank holidays. Flexible benefits: Life insurance and other benefits such as high street discounts. Wellbeing: A host of wellbeing tools and advice including employee assistance. Medical cover: Claim back the cost of optician or dentist appointments and other medical costs. Beautiful working environments: The very best facilities. Recommend a friend scheme that offers a £1,000 bonus every time. Who we are looking for Have previous administration experience. Ideally have experience managing a team of administrators. Have a high degree of computer literacy. Be able to keep a lot of plates spinning. Be hard working, friendly and dependable and able to build a natural rapport with our young people. We are an equal opportunities employer welcoming applications from all sections of the community.
Bank Medical Records Administrator Manchester Private Hospital Flexible working hours £12.76 per hour Spire Manchester Hospital has an exciting opportunity for an Administrator to join our medical records team on a bank/ad hoc basis. Spire Manchester Hospital offers a comprehensive range of specialist treatments in purpose built private hospital facilities in Didsbury. Working Hours: Various shifts from Monday to Friday between 8 am and 6 pm. Occasional weekends will be required. Contract Type: Bank/Zero hours As Medical Records Administrator, you will provide clerical support within the Medical Records Department to ensure an effective and efficient case note filing and extraction service to all users. This will include retrieval, tracking and filing of case notes, and identifying and filtering case notes in accordance with Spire Policies. Duties and Responsibilities (not limited to): Record and track the movement of case notes into each department using Trackfile. File case notes and other documentation to ensure a prompt and accurate retrieval service. Extract case notes in a timely manner, ensuring that items are correctly booked out of the library to the new destination and either sent or made available for collection to the ward, clinic or office requesting the notes. Maintain case note folders to agreed standards: filing documentation within designated sections of the folders, replacing contents into new folders, and supporting clinicians in locating and recording information. Check the case note attendance details, dates and alert sheets against the Patient Administration System to ascertain whether the notes can be destroyed, stored off site, or merged with another active set of notes. Assist in the maintenance of evidence files by checking for completeness, following up requests for missing items, and ensuring all documentation received is current and stored in a structured format in readiness for inspection. Liaise with off site storage representatives to ensure timely delivery and collection of case notes. Provide and receive patient information for Consultant clinics and Wards, ensuring that all patient information is provided, received and recorded in accordance with GDPR, the Data Protection Act and Spire policies. Who are we looking for? Good standard of secondary education with demonstrable literacy and numeracy skills. Track record of successful delivery in a similar role, in an office or customer service environment. Knowledge of GDPR and the Data Protection Act. Computer/IT literate. Excellent interpersonal and communication skills. Confident telephone manner with the ability to communicate with a wide range of customers at all levels. The ability to work effectively as part of a team. Benefits Bank colleagues are paid weekly. Access to Spire Healthcare pension. Access to Blue Light Card discounts. Free uniform. Free DBS. Full induction, including mandatory training updates. Opportunities for further training and progression into permanent posts. Knowledge, support and guidance through the recruitment journey from Spire's specialist Resourcing Team. Employer and employee contributory pension with flexible retirement options. 'Spire for you' reward platform - discount and cashback for over 1000 retailers.
05/06/2026
Full time
Bank Medical Records Administrator Manchester Private Hospital Flexible working hours £12.76 per hour Spire Manchester Hospital has an exciting opportunity for an Administrator to join our medical records team on a bank/ad hoc basis. Spire Manchester Hospital offers a comprehensive range of specialist treatments in purpose built private hospital facilities in Didsbury. Working Hours: Various shifts from Monday to Friday between 8 am and 6 pm. Occasional weekends will be required. Contract Type: Bank/Zero hours As Medical Records Administrator, you will provide clerical support within the Medical Records Department to ensure an effective and efficient case note filing and extraction service to all users. This will include retrieval, tracking and filing of case notes, and identifying and filtering case notes in accordance with Spire Policies. Duties and Responsibilities (not limited to): Record and track the movement of case notes into each department using Trackfile. File case notes and other documentation to ensure a prompt and accurate retrieval service. Extract case notes in a timely manner, ensuring that items are correctly booked out of the library to the new destination and either sent or made available for collection to the ward, clinic or office requesting the notes. Maintain case note folders to agreed standards: filing documentation within designated sections of the folders, replacing contents into new folders, and supporting clinicians in locating and recording information. Check the case note attendance details, dates and alert sheets against the Patient Administration System to ascertain whether the notes can be destroyed, stored off site, or merged with another active set of notes. Assist in the maintenance of evidence files by checking for completeness, following up requests for missing items, and ensuring all documentation received is current and stored in a structured format in readiness for inspection. Liaise with off site storage representatives to ensure timely delivery and collection of case notes. Provide and receive patient information for Consultant clinics and Wards, ensuring that all patient information is provided, received and recorded in accordance with GDPR, the Data Protection Act and Spire policies. Who are we looking for? Good standard of secondary education with demonstrable literacy and numeracy skills. Track record of successful delivery in a similar role, in an office or customer service environment. Knowledge of GDPR and the Data Protection Act. Computer/IT literate. Excellent interpersonal and communication skills. Confident telephone manner with the ability to communicate with a wide range of customers at all levels. The ability to work effectively as part of a team. Benefits Bank colleagues are paid weekly. Access to Spire Healthcare pension. Access to Blue Light Card discounts. Free uniform. Free DBS. Full induction, including mandatory training updates. Opportunities for further training and progression into permanent posts. Knowledge, support and guidance through the recruitment journey from Spire's specialist Resourcing Team. Employer and employee contributory pension with flexible retirement options. 'Spire for you' reward platform - discount and cashback for over 1000 retailers.
Go back South Warwickshire University NHS Foundation Trust. Medical Staffing Service Advisor/Administrator Closing date 16 June 2026. Full training will be given. Previous admin experience, basic understanding of Microsoft, and good organisational skills and attention to detail are essential. This is an exciting opportunity to join the SWFT Medical Workforce Team. The successful candidate will join our established team that provides various HR and specific medical workforce support to managers and medical staff in the trust. The successful candidate will work collaboratively with their Service Lead and have duties such as: advertising jobs, managing recruitment, processing payroll changes, recording sickness absence, etc. Previous experience in a medical staffing department would be advantageous but not necessary; good organisational skills, the ability to multi task, attention to detail and a basic understanding of Microsoft and administrative duties are essential. This is a fixed term post to cover maternity leave. Main duties of the job This is an exciting time to join our expanding Medical Staffing team at South Warwickshire NHS Foundation Trust. Appointees will provide HR and operational support to colleagues across the organisation, focusing on specialist skills and knowledge for Medical and Dental Staff. Appointees will work alongside Medical Staffing Service leads who have responsibility for one of the areas of the Trust (Medical, Surgical, Family Health or Emergency Medicine), providing specialist knowledge and advice on all areas of medical staffing. They will have a good understanding of the Medical & Dental Terms & Conditions of service and be able to provide expert advice to colleagues. The post holder will work collaboratively with the Service Lead & stakeholders in their division, providing proactive and innovative resourcing solutions and ensuring consistently good governance is maintained. They will help ensure medical rotas are managed effectively to minimise the use of temporary staffing and improve the experience of medical staff employed in the organisation. Support will be provided to post holders wishing to pursue further educational opportunities, including, but not limited to, Mary Seacole and CIPD. Job responsibilities General Responsibilities: Support the Service Leads in the smooth running of operational activities within the Divisions. Ensure all rotas are effectively managed to minimise the use of locums. Work alongside Service Leads to provide a proactive approach to recruitment and medical workforce issues while maintaining good governance and effective departmental cover. Collaborate with the Associate Medical Director for Education and Clinical Tutor to ensure educational requirements/release times are met and trainees' requests are responded to promptly. Specific Responsibilities: Support and advise on specific projects, particularly where related to the posts area of focus. Advise on all aspects of medical staffing, working with divisional colleagues to meet safe levels of medical cover in line with Trust requirements. Work with Medical Staffing Managers and Service Leads to create rotas compliant with Terms & Conditions of service and satisfying educational and operational needs. Flag concerns with medical cover proactively and resolve issues to minimise the requirement for locum cover. Use Health Roster for medical staffing activity, ensuring accurate and consistent records. Provide temporary staffing support to the divisions, encouraging internal bank over external providers. Ensure all medical locum bookings comply with approved framework guidelines and are cost efficient. Act as a point of contact for junior doctor queries regarding swaps, annual leave, study leave, etc. Work with the Postgraduate Medical Education Manager and GP Lead Employer for Deanery posts, rotations and educational requirements. Support Medical Education Managers and Service Leads on junior doctor issues, including risk assessments and return to work interviews. Monitor & record sickness absences for medical staff, highlighting to Service Leads where wellbeing meetings are needed. Provide advice on Terms and Conditions of Service for all grades of medical staff. Support recruitment of medical staff, ensuring timely and effective activity. Take responsibility for monthly consistency checks on ESR reports. Work with Trust Payroll to ensure efficient payroll service, dealing with queries and pay issues. Input payroll information into ESR and manage Inter Authority Transfer process with other Trusts. Support the Service Manager in inducting new doctors to the Trust. Support Medical Staffing Managers in ensuring the Trust complies with IR35 rules. Provide data for national returns relating to Medical Staffing. Have operational knowledge of Health Roster and assist in rolling out junior doctor rotas. Carry out any other commensurate duties associated with this role and/or as requested by Medical Staffing managers. Person Specification Qualifications NVQ level 3 or equivalent experience. CIPD Level III Qualified or working towards CIPD accreditation. Experience Good knowledge of national terms and conditions of employment for Medical Staff in training and Trust Grade Medical Staff. In depth knowledge of Working Time Directive as it relates to medical staff and New Deal remuneration terms for junior Medical Staff. Substantial experience working within an HR environment. Experience managing workflow. Experience and knowledge of relevant legislation regarding NHS pre employment checks. Awareness of relevant Employment legislation including Maternity/Paternity leave and sickness absence. Experience of reviewing and implementing procedures and processes. Experience of rota development and review. Skills Experience using Allocate HealthRoster. Experience using the Electronic Staff Record (ESR) system. High analytical skills. Ability to plan and readjust work in response to changing and tight deadlines. Competence in IT systems including Allocate/Health Roster, MS Word, MS Excel. Ability to influence and negotiate to manage change effectively. Understanding of Temporary Staffing, Direct engagement and IR35 regulations. Personal Qualities Assertive and confident. Self motivated. Working knowledge of Excel, Word and office software. Ability to work flexibly to tight deadlines.Ability to manage own time effectively. Ability to develop and maintain good working relationships. Logical and analytical attitude. Methodical. Other Participate in the Medical Workforce team weekend on call rota. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and requires submission for Disclosure to the Disclosure and Barring Service to check for any previous criminal convictions. South Warwickshire University NHS Foundation Trust
05/06/2026
Full time
Go back South Warwickshire University NHS Foundation Trust. Medical Staffing Service Advisor/Administrator Closing date 16 June 2026. Full training will be given. Previous admin experience, basic understanding of Microsoft, and good organisational skills and attention to detail are essential. This is an exciting opportunity to join the SWFT Medical Workforce Team. The successful candidate will join our established team that provides various HR and specific medical workforce support to managers and medical staff in the trust. The successful candidate will work collaboratively with their Service Lead and have duties such as: advertising jobs, managing recruitment, processing payroll changes, recording sickness absence, etc. Previous experience in a medical staffing department would be advantageous but not necessary; good organisational skills, the ability to multi task, attention to detail and a basic understanding of Microsoft and administrative duties are essential. This is a fixed term post to cover maternity leave. Main duties of the job This is an exciting time to join our expanding Medical Staffing team at South Warwickshire NHS Foundation Trust. Appointees will provide HR and operational support to colleagues across the organisation, focusing on specialist skills and knowledge for Medical and Dental Staff. Appointees will work alongside Medical Staffing Service leads who have responsibility for one of the areas of the Trust (Medical, Surgical, Family Health or Emergency Medicine), providing specialist knowledge and advice on all areas of medical staffing. They will have a good understanding of the Medical & Dental Terms & Conditions of service and be able to provide expert advice to colleagues. The post holder will work collaboratively with the Service Lead & stakeholders in their division, providing proactive and innovative resourcing solutions and ensuring consistently good governance is maintained. They will help ensure medical rotas are managed effectively to minimise the use of temporary staffing and improve the experience of medical staff employed in the organisation. Support will be provided to post holders wishing to pursue further educational opportunities, including, but not limited to, Mary Seacole and CIPD. Job responsibilities General Responsibilities: Support the Service Leads in the smooth running of operational activities within the Divisions. Ensure all rotas are effectively managed to minimise the use of locums. Work alongside Service Leads to provide a proactive approach to recruitment and medical workforce issues while maintaining good governance and effective departmental cover. Collaborate with the Associate Medical Director for Education and Clinical Tutor to ensure educational requirements/release times are met and trainees' requests are responded to promptly. Specific Responsibilities: Support and advise on specific projects, particularly where related to the posts area of focus. Advise on all aspects of medical staffing, working with divisional colleagues to meet safe levels of medical cover in line with Trust requirements. Work with Medical Staffing Managers and Service Leads to create rotas compliant with Terms & Conditions of service and satisfying educational and operational needs. Flag concerns with medical cover proactively and resolve issues to minimise the requirement for locum cover. Use Health Roster for medical staffing activity, ensuring accurate and consistent records. Provide temporary staffing support to the divisions, encouraging internal bank over external providers. Ensure all medical locum bookings comply with approved framework guidelines and are cost efficient. Act as a point of contact for junior doctor queries regarding swaps, annual leave, study leave, etc. Work with the Postgraduate Medical Education Manager and GP Lead Employer for Deanery posts, rotations and educational requirements. Support Medical Education Managers and Service Leads on junior doctor issues, including risk assessments and return to work interviews. Monitor & record sickness absences for medical staff, highlighting to Service Leads where wellbeing meetings are needed. Provide advice on Terms and Conditions of Service for all grades of medical staff. Support recruitment of medical staff, ensuring timely and effective activity. Take responsibility for monthly consistency checks on ESR reports. Work with Trust Payroll to ensure efficient payroll service, dealing with queries and pay issues. Input payroll information into ESR and manage Inter Authority Transfer process with other Trusts. Support the Service Manager in inducting new doctors to the Trust. Support Medical Staffing Managers in ensuring the Trust complies with IR35 rules. Provide data for national returns relating to Medical Staffing. Have operational knowledge of Health Roster and assist in rolling out junior doctor rotas. Carry out any other commensurate duties associated with this role and/or as requested by Medical Staffing managers. Person Specification Qualifications NVQ level 3 or equivalent experience. CIPD Level III Qualified or working towards CIPD accreditation. Experience Good knowledge of national terms and conditions of employment for Medical Staff in training and Trust Grade Medical Staff. In depth knowledge of Working Time Directive as it relates to medical staff and New Deal remuneration terms for junior Medical Staff. Substantial experience working within an HR environment. Experience managing workflow. Experience and knowledge of relevant legislation regarding NHS pre employment checks. Awareness of relevant Employment legislation including Maternity/Paternity leave and sickness absence. Experience of reviewing and implementing procedures and processes. Experience of rota development and review. Skills Experience using Allocate HealthRoster. Experience using the Electronic Staff Record (ESR) system. High analytical skills. Ability to plan and readjust work in response to changing and tight deadlines. Competence in IT systems including Allocate/Health Roster, MS Word, MS Excel. Ability to influence and negotiate to manage change effectively. Understanding of Temporary Staffing, Direct engagement and IR35 regulations. Personal Qualities Assertive and confident. Self motivated. Working knowledge of Excel, Word and office software. Ability to work flexibly to tight deadlines.Ability to manage own time effectively. Ability to develop and maintain good working relationships. Logical and analytical attitude. Methodical. Other Participate in the Medical Workforce team weekend on call rota. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and requires submission for Disclosure to the Disclosure and Barring Service to check for any previous criminal convictions. South Warwickshire University NHS Foundation Trust
At Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That's why we need smart, committed people to join us. Whether you're looking to start your career or make a change, talk to us and see how you can elevate the power of your work at Iron Mountain. We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways. Are you curious about being part of our growth story while evolving your skills in a culture that will welcome your unique contributions? If so, let's start the conversation. Location: Filton, Bristol, BS34 Iron Mountain's record management business provides comprehensive solutions engineered to optimise and secure clients' information assets throughout their lifecycle. Our services incorporate advanced smart sort capabilities that automate and streamline document handling, enabling efficient organisation and rapid access to crucial data. This is bolstered by rigorous document review and validation processes, which are vital for delivering enhanced data integrity and ensuring full compliance with regulatory requirements for all physical and digital information. Job summary Iron Mountain is seeking a detail-oriented and proactive Data Administrator to join our Global Records Management team. Based directly at a client site in Filton, Bristol, BS34, you will act as the vital link between Iron Mountain and our client to ensure seamless information management. In this role, you will be responsible for maintaining data integrity across multiple inventory systems and managing the end-to-end lifecycle of physical and digital records. Your role in our mission Manage Record Readiness: Prepare and catalogue physical documents for secure off site storage, ensuring all data is accurately updated within both Iron Mountain and client specific tracking systems. Coordinate Information Access: Liaise directly with client stakeholders to facilitate retrieval requests, managing the flow of physical records and coordinating the scanning and upload of digital assets to the client portal. Maintain Operational Standards: Perform general administrative duties and manual handling of records while ensuring total compliance with organisational data protection policies and safety regulations. Valued skills and experience Experience in data administration, records management, or a high volume office environment. Strong knowledge of inventory management systems and Microsoft Office Suite (particularly Excel). Proven ability in stakeholder management and problem solving, with the physical capability to perform manual handling tasks involving record boxes. Good communication skills. What's in it for you Consistent Schedule: Monday to Friday, 37.5 hours a week. Competitive Salary rewarding your expertise and dedication. Generous Leave: 23 days annual leave + bank holidays, increasing with length of service. Your Well being First: We offer Private Medical Insurance and a confidential Employee Assistance Program (EAP) for you and your family's health and life needs. Secure Your Future: Benefit from our generous pension scheme, with Iron Mountain contributing 6.5%, plus Life Assurance covering four times your annual salary. Perks for Your Lifestyle: Enjoy a range of voluntary benefits like Dental Insurance, a Bike to Work scheme, fitness membership discounts, and an Electric Vehicle Scheme. If you have a physical or mental disability that requires special accommodations, please let us know by sending an email to . See the Supplement to learn more about Equal Employment Opportunity. Iron Mountain is committed to a policy of equal employment opportunity. We recruit and hire applicants without regard to race, color, religion, sex (including pregnancy), national origin, disability, age, sexual orientation, veteran status, genetic information, gender identity, gender expression, or any other factor prohibited by law. To view the Equal Employment Opportunity is the Law posters and the supplement, as well as the Pay Transparency Policy Statement. Requisition: J
05/06/2026
Full time
At Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That's why we need smart, committed people to join us. Whether you're looking to start your career or make a change, talk to us and see how you can elevate the power of your work at Iron Mountain. We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways. Are you curious about being part of our growth story while evolving your skills in a culture that will welcome your unique contributions? If so, let's start the conversation. Location: Filton, Bristol, BS34 Iron Mountain's record management business provides comprehensive solutions engineered to optimise and secure clients' information assets throughout their lifecycle. Our services incorporate advanced smart sort capabilities that automate and streamline document handling, enabling efficient organisation and rapid access to crucial data. This is bolstered by rigorous document review and validation processes, which are vital for delivering enhanced data integrity and ensuring full compliance with regulatory requirements for all physical and digital information. Job summary Iron Mountain is seeking a detail-oriented and proactive Data Administrator to join our Global Records Management team. Based directly at a client site in Filton, Bristol, BS34, you will act as the vital link between Iron Mountain and our client to ensure seamless information management. In this role, you will be responsible for maintaining data integrity across multiple inventory systems and managing the end-to-end lifecycle of physical and digital records. Your role in our mission Manage Record Readiness: Prepare and catalogue physical documents for secure off site storage, ensuring all data is accurately updated within both Iron Mountain and client specific tracking systems. Coordinate Information Access: Liaise directly with client stakeholders to facilitate retrieval requests, managing the flow of physical records and coordinating the scanning and upload of digital assets to the client portal. Maintain Operational Standards: Perform general administrative duties and manual handling of records while ensuring total compliance with organisational data protection policies and safety regulations. Valued skills and experience Experience in data administration, records management, or a high volume office environment. Strong knowledge of inventory management systems and Microsoft Office Suite (particularly Excel). Proven ability in stakeholder management and problem solving, with the physical capability to perform manual handling tasks involving record boxes. Good communication skills. What's in it for you Consistent Schedule: Monday to Friday, 37.5 hours a week. Competitive Salary rewarding your expertise and dedication. Generous Leave: 23 days annual leave + bank holidays, increasing with length of service. Your Well being First: We offer Private Medical Insurance and a confidential Employee Assistance Program (EAP) for you and your family's health and life needs. Secure Your Future: Benefit from our generous pension scheme, with Iron Mountain contributing 6.5%, plus Life Assurance covering four times your annual salary. Perks for Your Lifestyle: Enjoy a range of voluntary benefits like Dental Insurance, a Bike to Work scheme, fitness membership discounts, and an Electric Vehicle Scheme. If you have a physical or mental disability that requires special accommodations, please let us know by sending an email to . See the Supplement to learn more about Equal Employment Opportunity. Iron Mountain is committed to a policy of equal employment opportunity. We recruit and hire applicants without regard to race, color, religion, sex (including pregnancy), national origin, disability, age, sexual orientation, veteran status, genetic information, gender identity, gender expression, or any other factor prohibited by law. To view the Equal Employment Opportunity is the Law posters and the supplement, as well as the Pay Transparency Policy Statement. Requisition: J
ABOUT SQUARCLE / THE TEAM Squarcle is a procurement, supply chain and digital specialist which sits at the centre of transformation, with a skillset which has proven relevance in any market characterised by operational complexity. We are an independent award-winning consultancy that is dedicated to optimising the performance of our clients' supply chains through the expertise of operations professionals, AI, digitisation and data science. Squarcle is a people orientated organisation that prides itself on its people first culture and strives to build a community of high performing experts to tackle the constantly evolving challenges of the global supply chain. The enabling capability is critical to Squarcle's continued success. This essential and high-performing team delivers the full suite of enterprise-wide support services, including business development, compliance, human resources, finance, Information technology, infrastructure management and executive support. By embedding strong processes, governance, and service excellence across the organisation, the enabling capability empowers Squarcle's delivery teams to focus on what they do best: achieving outstanding outcomes for clients. At Squarcle, we pride ourselves on being an inclusive and diverse company that values enthusiastic, talented, and ambitious individuals at all stages of their careers. JOB OVERVIEW / INTRODUCTION The Senior Administrator plays a key role within the Enabling Capability, providing high-quality administrative support across the HR and Recruitment function. The role will primarily focus on supporting the end-to-end recruitment process, ensuring an efficient, professional and compliant experience for candidates and hiring managers. Alongside recruitment responsibilities, the role will also provide broader administrative support across the wider HR team and enabling function as business needs require. Working closely with the Operations Director, Head of HR, Hiring Managers and wider business stakeholders, the successful candidate will support a range of people-related activities including recruitment coordination, onboarding, HR administration, reporting and process improvement initiatives. As a growing consultancy, flexibility and adaptability are key. This role provides an excellent opportunity for an experienced administrator looking to develop within a fast-paced and evolving HR and recruitment environment, with scope for the role to grow over time in line with business requirements and individual capability. PRIMARY ROLES AND RESPONSIBILITIES Recruitment Coordination & Administration Coordinate end-to-end recruitment administration across all capabilities. Manage interview scheduling, assessment days and candidate logistics. Maintain accurate candidate records within recruitment and HR systems. Support the preparation and issuing of recruitment and onboarding documentation. Ensure recruitment activities are compliant with internal governance standards and UK employment legislation. Candidate Experience & Employer Brand Act as a professional and responsive first point of contact for candidates. Ensure timely communication throughout the recruitment lifecycle. Support recruitment events, graduate assessment centres and careers engagement activities. Promote a positive candidate experience aligned with Squarcle's values and culture. HR & Team Administration Provide wider administrative support across the HR and Recruitment team as required. Support onboarding and employee lifecycle administration activities. Assist with maintaining accurate HR records and systems. Support the coordination of internal HR processes, meetings and documentation. Assist with ad hoc people-related projects and administrative activities. Hiring Manager & Business Support Provide administrative and process support to Hiring Managers. Support job description formatting, vacancy approvals and recruitment tracking. Assist with reporting and data analysis relating to recruitment and HR activities. Escalate process delays, risks or administrative issues where appropriate. SECONDARY ROLES AND RESPONSIBILITIES Support continuous improvement initiatives across HR and recruitment processes. Assist with supplier coordination (e.g. agencies, screening providers and training suppliers). Support reporting requirements for leadership meetings and workforce planning activities. Contribute to policy and document reviews where required. Support early careers, graduate and internship programme activities. Provide administrative support across the wider Enabling Capability during quieter recruitment periods or in line with business priorities. Undertake any other reasonable duties as required by the business. KNOWLEDGE, SKILLS & EXPERIENCE ESSENTIAL Knowledge Good understanding of end-to-end recruitment and HR administration processes. Working knowledge of UK employment legislation relevant to recruitment and HR administration (e.g. Right to Work, GDPR and Equality Act 2010). Understanding of confidential data handling and compliance requirements. Awareness of HR systems, recruitment processes and administrative best practice. Skills Excellent organisational and coordination skills with strong attention to detail. Ability to manage multiple priorities and work to deadlines within a fast-paced environment. Strong written and verbal communication skills with the ability to interact professionally with stakeholders at all levels. Strong administrative and systems capability, including Microsoft Office and HR/recruitment systems. Ability to work both independently and collaboratively as part of a wider team. Adaptable and flexible approach with willingness to support wider business activities as required. Ability to handle sensitive and confidential information with discretion. Strong problem-solving skills and a proactive approach to continuous improvement. Experience Previous experience within a recruitment, HR or administrative support role. Experience coordinating interviews, meetings or recruitment activities. Experience managing administrative processes and maintaining accurate records. Experience working within a busy, professional and fast-paced environment. Experience communicating with internal and external stakeholders in a professional manner. DESIRABLE Experience within a consultancy or professional services environment. Experience supporting both HR and recruitment activities. Experience coordinating graduate, early careers or assessment centre recruitment. Experience using Applicant Tracking Systems (ATS) or HR Information Systems (HRIS). Experience supporting onboarding or wider employee lifecycle administration. Experience producing HR or recruitment reports and metrics. Experience working with security clearance or pre-employment screening processes. Interest in developing a career within HR, Recruitment or People Operations. What we offer We believe great work deserves great rewards. Here's what you can expect as part of the team: Generous leave package 26 days of annual leave (including your birthday!) plus UK bank holidays - increasing to 27 days after three years, and 28 after seven years You'll also get five extra days for your five and 10-year anniversaries Additional leave for members of the Reserve Forces and CFAV. Private medical insurance Provided once you've completed your probation. Recognition and rewards £1,000 referral bonus for successful hires Performance-related awards Milestone and life-event hampers to celebrate life's big moments Development & learning Annual training week abroad Funding for qualifications that benefit both you and the business Travel & wellbeing Cycle to work scheme Discounted travel through funded railcards Pension Our pension provider is NOW Pensions, pension contributions are 3% employer and 5% employee We review our benefits regularly to ensure they stay competitive and meaningful - so this list may evolve as we grow. Our working hours are 8:30 am - 5:30 pm (with an hour for lunch), Monday - Friday. Apply now and take the next step toward doing work that matters, with a team that's shaping the future of supply chain consulting. Want to learn more about who we are and how we work? Our Recruitment Booklet gives you a deeper insight into our culture, values, and what it's like to be part of our team. It also explains our grading structure, so you can understand how roles are positioned, how progression works, and what we look for at each level, helping you decide if we're the right fit for you, and you're the right fit for us. 251219_Recruitment-Brochure-updates-Pages-and-Spreads_IG.pdf IMPORTANT INFORMATION: This role requires you to have lived in the UK for the last 5 years and obtain Security Check (SC) security clearance . Clearance must be obtained without any caveats that prevent you from carrying out the role you've been recruited for. If it isn't obtained, or is obtained but with caveats that prevent you from carrying out the role . click apply for full job details
29/05/2026
Full time
ABOUT SQUARCLE / THE TEAM Squarcle is a procurement, supply chain and digital specialist which sits at the centre of transformation, with a skillset which has proven relevance in any market characterised by operational complexity. We are an independent award-winning consultancy that is dedicated to optimising the performance of our clients' supply chains through the expertise of operations professionals, AI, digitisation and data science. Squarcle is a people orientated organisation that prides itself on its people first culture and strives to build a community of high performing experts to tackle the constantly evolving challenges of the global supply chain. The enabling capability is critical to Squarcle's continued success. This essential and high-performing team delivers the full suite of enterprise-wide support services, including business development, compliance, human resources, finance, Information technology, infrastructure management and executive support. By embedding strong processes, governance, and service excellence across the organisation, the enabling capability empowers Squarcle's delivery teams to focus on what they do best: achieving outstanding outcomes for clients. At Squarcle, we pride ourselves on being an inclusive and diverse company that values enthusiastic, talented, and ambitious individuals at all stages of their careers. JOB OVERVIEW / INTRODUCTION The Senior Administrator plays a key role within the Enabling Capability, providing high-quality administrative support across the HR and Recruitment function. The role will primarily focus on supporting the end-to-end recruitment process, ensuring an efficient, professional and compliant experience for candidates and hiring managers. Alongside recruitment responsibilities, the role will also provide broader administrative support across the wider HR team and enabling function as business needs require. Working closely with the Operations Director, Head of HR, Hiring Managers and wider business stakeholders, the successful candidate will support a range of people-related activities including recruitment coordination, onboarding, HR administration, reporting and process improvement initiatives. As a growing consultancy, flexibility and adaptability are key. This role provides an excellent opportunity for an experienced administrator looking to develop within a fast-paced and evolving HR and recruitment environment, with scope for the role to grow over time in line with business requirements and individual capability. PRIMARY ROLES AND RESPONSIBILITIES Recruitment Coordination & Administration Coordinate end-to-end recruitment administration across all capabilities. Manage interview scheduling, assessment days and candidate logistics. Maintain accurate candidate records within recruitment and HR systems. Support the preparation and issuing of recruitment and onboarding documentation. Ensure recruitment activities are compliant with internal governance standards and UK employment legislation. Candidate Experience & Employer Brand Act as a professional and responsive first point of contact for candidates. Ensure timely communication throughout the recruitment lifecycle. Support recruitment events, graduate assessment centres and careers engagement activities. Promote a positive candidate experience aligned with Squarcle's values and culture. HR & Team Administration Provide wider administrative support across the HR and Recruitment team as required. Support onboarding and employee lifecycle administration activities. Assist with maintaining accurate HR records and systems. Support the coordination of internal HR processes, meetings and documentation. Assist with ad hoc people-related projects and administrative activities. Hiring Manager & Business Support Provide administrative and process support to Hiring Managers. Support job description formatting, vacancy approvals and recruitment tracking. Assist with reporting and data analysis relating to recruitment and HR activities. Escalate process delays, risks or administrative issues where appropriate. SECONDARY ROLES AND RESPONSIBILITIES Support continuous improvement initiatives across HR and recruitment processes. Assist with supplier coordination (e.g. agencies, screening providers and training suppliers). Support reporting requirements for leadership meetings and workforce planning activities. Contribute to policy and document reviews where required. Support early careers, graduate and internship programme activities. Provide administrative support across the wider Enabling Capability during quieter recruitment periods or in line with business priorities. Undertake any other reasonable duties as required by the business. KNOWLEDGE, SKILLS & EXPERIENCE ESSENTIAL Knowledge Good understanding of end-to-end recruitment and HR administration processes. Working knowledge of UK employment legislation relevant to recruitment and HR administration (e.g. Right to Work, GDPR and Equality Act 2010). Understanding of confidential data handling and compliance requirements. Awareness of HR systems, recruitment processes and administrative best practice. Skills Excellent organisational and coordination skills with strong attention to detail. Ability to manage multiple priorities and work to deadlines within a fast-paced environment. Strong written and verbal communication skills with the ability to interact professionally with stakeholders at all levels. Strong administrative and systems capability, including Microsoft Office and HR/recruitment systems. Ability to work both independently and collaboratively as part of a wider team. Adaptable and flexible approach with willingness to support wider business activities as required. Ability to handle sensitive and confidential information with discretion. Strong problem-solving skills and a proactive approach to continuous improvement. Experience Previous experience within a recruitment, HR or administrative support role. Experience coordinating interviews, meetings or recruitment activities. Experience managing administrative processes and maintaining accurate records. Experience working within a busy, professional and fast-paced environment. Experience communicating with internal and external stakeholders in a professional manner. DESIRABLE Experience within a consultancy or professional services environment. Experience supporting both HR and recruitment activities. Experience coordinating graduate, early careers or assessment centre recruitment. Experience using Applicant Tracking Systems (ATS) or HR Information Systems (HRIS). Experience supporting onboarding or wider employee lifecycle administration. Experience producing HR or recruitment reports and metrics. Experience working with security clearance or pre-employment screening processes. Interest in developing a career within HR, Recruitment or People Operations. What we offer We believe great work deserves great rewards. Here's what you can expect as part of the team: Generous leave package 26 days of annual leave (including your birthday!) plus UK bank holidays - increasing to 27 days after three years, and 28 after seven years You'll also get five extra days for your five and 10-year anniversaries Additional leave for members of the Reserve Forces and CFAV. Private medical insurance Provided once you've completed your probation. Recognition and rewards £1,000 referral bonus for successful hires Performance-related awards Milestone and life-event hampers to celebrate life's big moments Development & learning Annual training week abroad Funding for qualifications that benefit both you and the business Travel & wellbeing Cycle to work scheme Discounted travel through funded railcards Pension Our pension provider is NOW Pensions, pension contributions are 3% employer and 5% employee We review our benefits regularly to ensure they stay competitive and meaningful - so this list may evolve as we grow. Our working hours are 8:30 am - 5:30 pm (with an hour for lunch), Monday - Friday. Apply now and take the next step toward doing work that matters, with a team that's shaping the future of supply chain consulting. Want to learn more about who we are and how we work? Our Recruitment Booklet gives you a deeper insight into our culture, values, and what it's like to be part of our team. It also explains our grading structure, so you can understand how roles are positioned, how progression works, and what we look for at each level, helping you decide if we're the right fit for you, and you're the right fit for us. 251219_Recruitment-Brochure-updates-Pages-and-Spreads_IG.pdf IMPORTANT INFORMATION: This role requires you to have lived in the UK for the last 5 years and obtain Security Check (SC) security clearance . Clearance must be obtained without any caveats that prevent you from carrying out the role you've been recruited for. If it isn't obtained, or is obtained but with caveats that prevent you from carrying out the role . click apply for full job details
