Job Title: IT Asset and Configuration Manager Function / Department: IT Operations Reports to: Sandeep Golar Direct reports & People accountability: Detail the number of DRs, overall headcount of team Location (contractual base): Nuneaton / London Purpose of the Job Own and continuously improve Holland & Barrett's end to end IT asset management lifecycle, ensuring assets are governed effectively from planning and procurement through deployment, support, refresh, redeployment and secure disposal. Act as the accountable owner for asset management tooling and CMDB data integrity, creating a trusted, auditable single source of truth for hardware, software and configuration data. Drive governance, reporting, compliance and optimisation across the technology estate to improve cost control, operational efficiency, service quality and security posture. Customers for This Role This role supports a broad range of internal stakeholders and selected external partners, including IT Operations, Service Desk, Procurement, Finance, Information Security, Engineering teams, regional asset coordinators, analysts, onsite engineers, business stakeholders, third party suppliers, support partners, vendors and external auditors or compliance partners. Scale & Authority Planning: Short term: asset administration, stock control, audit support, tooling accuracy, exception management and reporting Medium term: refresh planning, software renewals, lifecycle governance improvements, reconciliation and process optimisation Long term: design and implementation of the ITAM and CMDB operating model, automation roadmap, governance standards and scalable lifecycle capability Decision Making: Designing ITAM and CMDB processes, governance and standards Defining the CMDB data model, ownership model, lifecycle statuses and reconciliation rules Making recommendations on lifecycle optimisation, tooling improvements, audit controls and cost avoidance Contributing to vendor and RFP decision making for new hardware and software Financial Accountability The role has direct ownership of the IT Operations HAM and SAM budget and is accountable for ensuring costs remain within budget, supporting procurement and invoicing controls, contributing to financial planning, budgeting and refresh forecasting, and driving cost avoidance through optimisation, right sizing and re harvesting of software licenses. Impact of Role Significant operational and governance impact across Austria's technology estate, improving: Output through standardised lifecycle processes and automation Quality through stronger data accuracy, reconciliation and CMDB governance Service through improved visibility, asset availability, stock management and vendor performance Control through audit readiness, policy adherence and lifecycle compliance Security through accurate identification and management of non compliant, unsupported or vulnerable assets Key Responsibilities / Activities Own and develop the ITAM and CMDB operating model. Design, build and implement the operating model for IT asset and configuration management, including governance, controls, ownership, standards, RACI and reporting cadence. Manage the end to end asset lifecycle. Own lifecycle management for in scope assets including laptops, desktops, mobile devices, peripherals, network equipment, servers, store and site technology, and software assets from procurement through deployment, support, refresh, redeployment and disposal. Own tooling administration and data integrity. Administer and continuously improve asset and discovery platforms such as Snipe IT and Lansweeper, while maintaining CMDB accuracy within Jira Service Management or ServiceNow. Drive data governance, reconciliation and audit readiness. Establish data quality controls, validation routines and exception reporting to ensure asset and configuration data remains complete, current, auditable and aligned across tooling, procurement and finance records. Manage financial, procurement and vendor processes. Partner with Procurement and Finance on ordering, purchase order housekeeping, goods receipt reconciliation, invoicing support, monthly reporting, budget control and supplier management. Contribute to hardware and software purchasing decisions and RFP activity. Lead reporting, optimisation and continuous improvement. Produce dashboards and insights covering asset accuracy, stock, aging devices, spend, disposals, utilisation, compliance and CMDB health. Identify and deliver automation and process improvements to reduce manual effort and improve service quality. Support compliance, risk and stakeholder alignment. Work closely with Information Security and operational teams to identify non compliant or vulnerable assets, align asset lifecycle processes with Joiner, Mover and Leaver workflows, and guide regional asset coordinators and engineers to ensure consistent adherence to standards. Key Performance Indicators Asset record accuracy % across hardware and software inventories CMDB completeness and health score, including CI relationships, ownership and lifecycle status accuracy Audit pass rate / audit readiness, including closure of asset related audit findings Inventory reconciliation accuracy between asset tools, discovery platforms, procurement and finance records Software licence compliance rate and reduction in unused / under utilised licences Cost avoidance / cost optimisation delivered through re harvesting, right sizing and refresh planning Budget adherence for HAM and SAM spend Stock accuracy and availability, including reduction in lost, unallocated or untracked assets Refresh planning effectiveness, including percentage of aging or out of support assets addressed on time Reduction in manual effort through automation and workflow improvement Supplier SLA performance for asset related delivery and support Security risk reduction, including identification and remediation of unsupported or non compliant assets Knowledge (Expert Understanding) Essential Strong knowledge of hardware and software asset lifecycle management Strong understanding of CMDB governance, configuration items, relationships, lifecycle states and reconciliation rules Knowledge of asset management tooling such as Snipe IT, Lansweeper, Jira Service Management or ServiceNow Good understanding of IT Operations, End User Computing, Infrastructure Support or Service Management environments Knowledge of procurement controls, inventory management, vendor management and audit support Understanding of risk and control frameworks, asset cost tracking, warranties, lease data and secure disposal practices Working knowledge of ITIL principles and service management processes Strong practical understanding of how asset, discovery, procurement, finance and service workflows interconnect Desirable Bachelor's degree in Information Technology, Computer Science, Business Information Systems or related discipline, or equivalent practical experience ITIL certification Knowledge of reporting and visualisation tools such as Power BI Experience in retail, distribution or customer facing multi site environment Skills (Expert Ability) Essential Hard Skills IT asset management and CMDB administration Asset discovery, reconciliation and data cleansing Reporting, dashboard production and advanced Excel capability Budget tracking and cost analysis Process design, governance and control implementation Vendor and supplier management Lifecycle planning and stock management Ability to work across service management and asset platforms Desirable Hard Skills Power BI ITIL certification Experience with automation and systems integration Exposure to RFP support and structured supplier evaluation Essential Soft Skills Strong written and verbal communication Stakeholder management across technical and non technical teams Analytical thinking and problem solving High attention to detail and data accuracy Ability to influence, drive accountability and embed process discipline Organisational skills and ability to manage competing priorities Continuous improvement mindset Ability to work effectively across distributed or multi site environments Experience (Proven Expertise) Essential Proven hands on experience in IT Asset Management and/or Hardware Asset Management Experience of CMDB administration Broader experience across IT Operations, End User Computing, Infrastructure Support or Service Management Experience managing asset tooling such as Snipe IT, Lansweeper, ServiceNow or Jira Service Management Experience producing operational reporting, dashboards and actionable insights Experience working with procurement, finance, audit or compliance processes Experience driving process improvement, governance and data quality enhancement Experience working across multiple stakeholder groups and suppliers Desirable Experience in multi site or multi region environments Experience in a retail, distribution or customer facing estate Experience leading or guiding coordinators, analysts or engineers, whether directly or through matrix management Experience supporting budget ownership . click apply for full job details
24/06/2026
Full time
Job Title: IT Asset and Configuration Manager Function / Department: IT Operations Reports to: Sandeep Golar Direct reports & People accountability: Detail the number of DRs, overall headcount of team Location (contractual base): Nuneaton / London Purpose of the Job Own and continuously improve Holland & Barrett's end to end IT asset management lifecycle, ensuring assets are governed effectively from planning and procurement through deployment, support, refresh, redeployment and secure disposal. Act as the accountable owner for asset management tooling and CMDB data integrity, creating a trusted, auditable single source of truth for hardware, software and configuration data. Drive governance, reporting, compliance and optimisation across the technology estate to improve cost control, operational efficiency, service quality and security posture. Customers for This Role This role supports a broad range of internal stakeholders and selected external partners, including IT Operations, Service Desk, Procurement, Finance, Information Security, Engineering teams, regional asset coordinators, analysts, onsite engineers, business stakeholders, third party suppliers, support partners, vendors and external auditors or compliance partners. Scale & Authority Planning: Short term: asset administration, stock control, audit support, tooling accuracy, exception management and reporting Medium term: refresh planning, software renewals, lifecycle governance improvements, reconciliation and process optimisation Long term: design and implementation of the ITAM and CMDB operating model, automation roadmap, governance standards and scalable lifecycle capability Decision Making: Designing ITAM and CMDB processes, governance and standards Defining the CMDB data model, ownership model, lifecycle statuses and reconciliation rules Making recommendations on lifecycle optimisation, tooling improvements, audit controls and cost avoidance Contributing to vendor and RFP decision making for new hardware and software Financial Accountability The role has direct ownership of the IT Operations HAM and SAM budget and is accountable for ensuring costs remain within budget, supporting procurement and invoicing controls, contributing to financial planning, budgeting and refresh forecasting, and driving cost avoidance through optimisation, right sizing and re harvesting of software licenses. Impact of Role Significant operational and governance impact across Austria's technology estate, improving: Output through standardised lifecycle processes and automation Quality through stronger data accuracy, reconciliation and CMDB governance Service through improved visibility, asset availability, stock management and vendor performance Control through audit readiness, policy adherence and lifecycle compliance Security through accurate identification and management of non compliant, unsupported or vulnerable assets Key Responsibilities / Activities Own and develop the ITAM and CMDB operating model. Design, build and implement the operating model for IT asset and configuration management, including governance, controls, ownership, standards, RACI and reporting cadence. Manage the end to end asset lifecycle. Own lifecycle management for in scope assets including laptops, desktops, mobile devices, peripherals, network equipment, servers, store and site technology, and software assets from procurement through deployment, support, refresh, redeployment and disposal. Own tooling administration and data integrity. Administer and continuously improve asset and discovery platforms such as Snipe IT and Lansweeper, while maintaining CMDB accuracy within Jira Service Management or ServiceNow. Drive data governance, reconciliation and audit readiness. Establish data quality controls, validation routines and exception reporting to ensure asset and configuration data remains complete, current, auditable and aligned across tooling, procurement and finance records. Manage financial, procurement and vendor processes. Partner with Procurement and Finance on ordering, purchase order housekeeping, goods receipt reconciliation, invoicing support, monthly reporting, budget control and supplier management. Contribute to hardware and software purchasing decisions and RFP activity. Lead reporting, optimisation and continuous improvement. Produce dashboards and insights covering asset accuracy, stock, aging devices, spend, disposals, utilisation, compliance and CMDB health. Identify and deliver automation and process improvements to reduce manual effort and improve service quality. Support compliance, risk and stakeholder alignment. Work closely with Information Security and operational teams to identify non compliant or vulnerable assets, align asset lifecycle processes with Joiner, Mover and Leaver workflows, and guide regional asset coordinators and engineers to ensure consistent adherence to standards. Key Performance Indicators Asset record accuracy % across hardware and software inventories CMDB completeness and health score, including CI relationships, ownership and lifecycle status accuracy Audit pass rate / audit readiness, including closure of asset related audit findings Inventory reconciliation accuracy between asset tools, discovery platforms, procurement and finance records Software licence compliance rate and reduction in unused / under utilised licences Cost avoidance / cost optimisation delivered through re harvesting, right sizing and refresh planning Budget adherence for HAM and SAM spend Stock accuracy and availability, including reduction in lost, unallocated or untracked assets Refresh planning effectiveness, including percentage of aging or out of support assets addressed on time Reduction in manual effort through automation and workflow improvement Supplier SLA performance for asset related delivery and support Security risk reduction, including identification and remediation of unsupported or non compliant assets Knowledge (Expert Understanding) Essential Strong knowledge of hardware and software asset lifecycle management Strong understanding of CMDB governance, configuration items, relationships, lifecycle states and reconciliation rules Knowledge of asset management tooling such as Snipe IT, Lansweeper, Jira Service Management or ServiceNow Good understanding of IT Operations, End User Computing, Infrastructure Support or Service Management environments Knowledge of procurement controls, inventory management, vendor management and audit support Understanding of risk and control frameworks, asset cost tracking, warranties, lease data and secure disposal practices Working knowledge of ITIL principles and service management processes Strong practical understanding of how asset, discovery, procurement, finance and service workflows interconnect Desirable Bachelor's degree in Information Technology, Computer Science, Business Information Systems or related discipline, or equivalent practical experience ITIL certification Knowledge of reporting and visualisation tools such as Power BI Experience in retail, distribution or customer facing multi site environment Skills (Expert Ability) Essential Hard Skills IT asset management and CMDB administration Asset discovery, reconciliation and data cleansing Reporting, dashboard production and advanced Excel capability Budget tracking and cost analysis Process design, governance and control implementation Vendor and supplier management Lifecycle planning and stock management Ability to work across service management and asset platforms Desirable Hard Skills Power BI ITIL certification Experience with automation and systems integration Exposure to RFP support and structured supplier evaluation Essential Soft Skills Strong written and verbal communication Stakeholder management across technical and non technical teams Analytical thinking and problem solving High attention to detail and data accuracy Ability to influence, drive accountability and embed process discipline Organisational skills and ability to manage competing priorities Continuous improvement mindset Ability to work effectively across distributed or multi site environments Experience (Proven Expertise) Essential Proven hands on experience in IT Asset Management and/or Hardware Asset Management Experience of CMDB administration Broader experience across IT Operations, End User Computing, Infrastructure Support or Service Management Experience managing asset tooling such as Snipe IT, Lansweeper, ServiceNow or Jira Service Management Experience producing operational reporting, dashboards and actionable insights Experience working with procurement, finance, audit or compliance processes Experience driving process improvement, governance and data quality enhancement Experience working across multiple stakeholder groups and suppliers Desirable Experience in multi site or multi region environments Experience in a retail, distribution or customer facing estate Experience leading or guiding coordinators, analysts or engineers, whether directly or through matrix management Experience supporting budget ownership . click apply for full job details
Job Title: IT Asset and Configuration Manager Function / Department: IT Operations Reports to: Sandeep Golar Direct reports & People accountability: Detail the number of DRs, overall headcount of team Location (contractual base): Nuneaton / London Purpose of the Job Own and continuously improve Holland & Barrett's end to end IT asset management lifecycle, ensuring assets are governed effectively from planning and procurement through deployment, support, refresh, redeployment and secure disposal. Act as the accountable owner for asset management tooling and CMDB data integrity, creating a trusted, auditable single source of truth for hardware, software and configuration data. Drive governance, reporting, compliance and optimisation across the technology estate to improve cost control, operational efficiency, service quality and security posture. Customers for This Role This role supports a broad range of internal stakeholders and selected external partners, including IT Operations, Service Desk, Procurement, Finance, Information Security, Engineering teams, regional asset coordinators, analysts, onsite engineers, business stakeholders, third party suppliers, support partners, vendors and external auditors or compliance partners. Scale & Authority Planning: Short term: asset administration, stock control, audit support, tooling accuracy, exception management and reporting Medium term: refresh planning, software renewals, lifecycle governance improvements, reconciliation and process optimisation Long term: design and implementation of the ITAM and CMDB operating model, automation roadmap, governance standards and scalable lifecycle capability Decision Making: Designing ITAM and CMDB processes, governance and standards Defining the CMDB data model, ownership model, lifecycle statuses and reconciliation rules Making recommendations on lifecycle optimisation, tooling improvements, audit controls and cost avoidance Contributing to vendor and RFP decision making for new hardware and software Financial Accountability The role has direct ownership of the IT Operations HAM and SAM budget and is accountable for ensuring costs remain within budget, supporting procurement and invoicing controls, contributing to financial planning, budgeting and refresh forecasting, and driving cost avoidance through optimisation, right sizing and re harvesting of software licenses. Impact of Role Significant operational and governance impact across Austria's technology estate, improving: Output through standardised lifecycle processes and automation Quality through stronger data accuracy, reconciliation and CMDB governance Service through improved visibility, asset availability, stock management and vendor performance Control through audit readiness, policy adherence and lifecycle compliance Security through accurate identification and management of non compliant, unsupported or vulnerable assets Key Responsibilities / Activities Own and develop the ITAM and CMDB operating model. Design, build and implement the operating model for IT asset and configuration management, including governance, controls, ownership, standards, RACI and reporting cadence. Manage the end to end asset lifecycle. Own lifecycle management for in scope assets including laptops, desktops, mobile devices, peripherals, network equipment, servers, store and site technology, and software assets from procurement through deployment, support, refresh, redeployment and disposal. Own tooling administration and data integrity. Administer and continuously improve asset and discovery platforms such as Snipe IT and Lansweeper, while maintaining CMDB accuracy within Jira Service Management or ServiceNow. Drive data governance, reconciliation and audit readiness. Establish data quality controls, validation routines and exception reporting to ensure asset and configuration data remains complete, current, auditable and aligned across tooling, procurement and finance records. Manage financial, procurement and vendor processes. Partner with Procurement and Finance on ordering, purchase order housekeeping, goods receipt reconciliation, invoicing support, monthly reporting, budget control and supplier management. Contribute to hardware and software purchasing decisions and RFP activity. Lead reporting, optimisation and continuous improvement. Produce dashboards and insights covering asset accuracy, stock, aging devices, spend, disposals, utilisation, compliance and CMDB health. Identify and deliver automation and process improvements to reduce manual effort and improve service quality. Support compliance, risk and stakeholder alignment. Work closely with Information Security and operational teams to identify non compliant or vulnerable assets, align asset lifecycle processes with Joiner, Mover and Leaver workflows, and guide regional asset coordinators and engineers to ensure consistent adherence to standards. Key Performance Indicators Asset record accuracy % across hardware and software inventories CMDB completeness and health score, including CI relationships, ownership and lifecycle status accuracy Audit pass rate / audit readiness, including closure of asset related audit findings Inventory reconciliation accuracy between asset tools, discovery platforms, procurement and finance records Software licence compliance rate and reduction in unused / under utilised licences Cost avoidance / cost optimisation delivered through re harvesting, right sizing and refresh planning Budget adherence for HAM and SAM spend Stock accuracy and availability, including reduction in lost, unallocated or untracked assets Refresh planning effectiveness, including percentage of aging or out of support assets addressed on time Reduction in manual effort through automation and workflow improvement Supplier SLA performance for asset related delivery and support Security risk reduction, including identification and remediation of unsupported or non compliant assets Knowledge (Expert Understanding) Essential Strong knowledge of hardware and software asset lifecycle management Strong understanding of CMDB governance, configuration items, relationships, lifecycle states and reconciliation rules Knowledge of asset management tooling such as Snipe IT, Lansweeper, Jira Service Management or ServiceNow Good understanding of IT Operations, End User Computing, Infrastructure Support or Service Management environments Knowledge of procurement controls, inventory management, vendor management and audit support Understanding of risk and control frameworks, asset cost tracking, warranties, lease data and secure disposal practices Working knowledge of ITIL principles and service management processes Strong practical understanding of how asset, discovery, procurement, finance and service workflows interconnect Desirable Bachelor's degree in Information Technology, Computer Science, Business Information Systems or related discipline, or equivalent practical experience ITIL certification Knowledge of reporting and visualisation tools such as Power BI Experience in retail, distribution or customer facing multi site environment Skills (Expert Ability) Essential Hard Skills IT asset management and CMDB administration Asset discovery, reconciliation and data cleansing Reporting, dashboard production and advanced Excel capability Budget tracking and cost analysis Process design, governance and control implementation Vendor and supplier management Lifecycle planning and stock management Ability to work across service management and asset platforms Desirable Hard Skills Power BI ITIL certification Experience with automation and systems integration Exposure to RFP support and structured supplier evaluation Essential Soft Skills Strong written and verbal communication Stakeholder management across technical and non technical teams Analytical thinking and problem solving High attention to detail and data accuracy Ability to influence, drive accountability and embed process discipline Organisational skills and ability to manage competing priorities Continuous improvement mindset Ability to work effectively across distributed or multi site environments Experience (Proven Expertise) Essential Proven hands on experience in IT Asset Management and/or Hardware Asset Management Experience of CMDB administration Broader experience across IT Operations, End User Computing, Infrastructure Support or Service Management Experience managing asset tooling such as Snipe IT, Lansweeper, ServiceNow or Jira Service Management Experience producing operational reporting, dashboards and actionable insights Experience working with procurement, finance, audit or compliance processes Experience driving process improvement, governance and data quality enhancement Experience working across multiple stakeholder groups and suppliers Desirable Experience in multi site or multi region environments Experience in a retail, distribution or customer facing estate Experience leading or guiding coordinators, analysts or engineers, whether directly or through matrix management Experience supporting budget ownership . click apply for full job details
24/06/2026
Full time
Job Title: IT Asset and Configuration Manager Function / Department: IT Operations Reports to: Sandeep Golar Direct reports & People accountability: Detail the number of DRs, overall headcount of team Location (contractual base): Nuneaton / London Purpose of the Job Own and continuously improve Holland & Barrett's end to end IT asset management lifecycle, ensuring assets are governed effectively from planning and procurement through deployment, support, refresh, redeployment and secure disposal. Act as the accountable owner for asset management tooling and CMDB data integrity, creating a trusted, auditable single source of truth for hardware, software and configuration data. Drive governance, reporting, compliance and optimisation across the technology estate to improve cost control, operational efficiency, service quality and security posture. Customers for This Role This role supports a broad range of internal stakeholders and selected external partners, including IT Operations, Service Desk, Procurement, Finance, Information Security, Engineering teams, regional asset coordinators, analysts, onsite engineers, business stakeholders, third party suppliers, support partners, vendors and external auditors or compliance partners. Scale & Authority Planning: Short term: asset administration, stock control, audit support, tooling accuracy, exception management and reporting Medium term: refresh planning, software renewals, lifecycle governance improvements, reconciliation and process optimisation Long term: design and implementation of the ITAM and CMDB operating model, automation roadmap, governance standards and scalable lifecycle capability Decision Making: Designing ITAM and CMDB processes, governance and standards Defining the CMDB data model, ownership model, lifecycle statuses and reconciliation rules Making recommendations on lifecycle optimisation, tooling improvements, audit controls and cost avoidance Contributing to vendor and RFP decision making for new hardware and software Financial Accountability The role has direct ownership of the IT Operations HAM and SAM budget and is accountable for ensuring costs remain within budget, supporting procurement and invoicing controls, contributing to financial planning, budgeting and refresh forecasting, and driving cost avoidance through optimisation, right sizing and re harvesting of software licenses. Impact of Role Significant operational and governance impact across Austria's technology estate, improving: Output through standardised lifecycle processes and automation Quality through stronger data accuracy, reconciliation and CMDB governance Service through improved visibility, asset availability, stock management and vendor performance Control through audit readiness, policy adherence and lifecycle compliance Security through accurate identification and management of non compliant, unsupported or vulnerable assets Key Responsibilities / Activities Own and develop the ITAM and CMDB operating model. Design, build and implement the operating model for IT asset and configuration management, including governance, controls, ownership, standards, RACI and reporting cadence. Manage the end to end asset lifecycle. Own lifecycle management for in scope assets including laptops, desktops, mobile devices, peripherals, network equipment, servers, store and site technology, and software assets from procurement through deployment, support, refresh, redeployment and disposal. Own tooling administration and data integrity. Administer and continuously improve asset and discovery platforms such as Snipe IT and Lansweeper, while maintaining CMDB accuracy within Jira Service Management or ServiceNow. Drive data governance, reconciliation and audit readiness. Establish data quality controls, validation routines and exception reporting to ensure asset and configuration data remains complete, current, auditable and aligned across tooling, procurement and finance records. Manage financial, procurement and vendor processes. Partner with Procurement and Finance on ordering, purchase order housekeeping, goods receipt reconciliation, invoicing support, monthly reporting, budget control and supplier management. Contribute to hardware and software purchasing decisions and RFP activity. Lead reporting, optimisation and continuous improvement. Produce dashboards and insights covering asset accuracy, stock, aging devices, spend, disposals, utilisation, compliance and CMDB health. Identify and deliver automation and process improvements to reduce manual effort and improve service quality. Support compliance, risk and stakeholder alignment. Work closely with Information Security and operational teams to identify non compliant or vulnerable assets, align asset lifecycle processes with Joiner, Mover and Leaver workflows, and guide regional asset coordinators and engineers to ensure consistent adherence to standards. Key Performance Indicators Asset record accuracy % across hardware and software inventories CMDB completeness and health score, including CI relationships, ownership and lifecycle status accuracy Audit pass rate / audit readiness, including closure of asset related audit findings Inventory reconciliation accuracy between asset tools, discovery platforms, procurement and finance records Software licence compliance rate and reduction in unused / under utilised licences Cost avoidance / cost optimisation delivered through re harvesting, right sizing and refresh planning Budget adherence for HAM and SAM spend Stock accuracy and availability, including reduction in lost, unallocated or untracked assets Refresh planning effectiveness, including percentage of aging or out of support assets addressed on time Reduction in manual effort through automation and workflow improvement Supplier SLA performance for asset related delivery and support Security risk reduction, including identification and remediation of unsupported or non compliant assets Knowledge (Expert Understanding) Essential Strong knowledge of hardware and software asset lifecycle management Strong understanding of CMDB governance, configuration items, relationships, lifecycle states and reconciliation rules Knowledge of asset management tooling such as Snipe IT, Lansweeper, Jira Service Management or ServiceNow Good understanding of IT Operations, End User Computing, Infrastructure Support or Service Management environments Knowledge of procurement controls, inventory management, vendor management and audit support Understanding of risk and control frameworks, asset cost tracking, warranties, lease data and secure disposal practices Working knowledge of ITIL principles and service management processes Strong practical understanding of how asset, discovery, procurement, finance and service workflows interconnect Desirable Bachelor's degree in Information Technology, Computer Science, Business Information Systems or related discipline, or equivalent practical experience ITIL certification Knowledge of reporting and visualisation tools such as Power BI Experience in retail, distribution or customer facing multi site environment Skills (Expert Ability) Essential Hard Skills IT asset management and CMDB administration Asset discovery, reconciliation and data cleansing Reporting, dashboard production and advanced Excel capability Budget tracking and cost analysis Process design, governance and control implementation Vendor and supplier management Lifecycle planning and stock management Ability to work across service management and asset platforms Desirable Hard Skills Power BI ITIL certification Experience with automation and systems integration Exposure to RFP support and structured supplier evaluation Essential Soft Skills Strong written and verbal communication Stakeholder management across technical and non technical teams Analytical thinking and problem solving High attention to detail and data accuracy Ability to influence, drive accountability and embed process discipline Organisational skills and ability to manage competing priorities Continuous improvement mindset Ability to work effectively across distributed or multi site environments Experience (Proven Expertise) Essential Proven hands on experience in IT Asset Management and/or Hardware Asset Management Experience of CMDB administration Broader experience across IT Operations, End User Computing, Infrastructure Support or Service Management Experience managing asset tooling such as Snipe IT, Lansweeper, ServiceNow or Jira Service Management Experience producing operational reporting, dashboards and actionable insights Experience working with procurement, finance, audit or compliance processes Experience driving process improvement, governance and data quality enhancement Experience working across multiple stakeholder groups and suppliers Desirable Experience in multi site or multi region environments Experience in a retail, distribution or customer facing estate Experience leading or guiding coordinators, analysts or engineers, whether directly or through matrix management Experience supporting budget ownership . click apply for full job details
Aldwych Consulting is seeking a full-time Office Administrator in Brighton, England. This role involves coordinating equipment and resource requests, ensuring efficient support for operational activities while maintaining accurate records. The ideal candidate will possess strong organisational skills, confidence in working with Microsoft Office, and enjoy building relationships with suppliers. The position offers excellent prospects for personal development in a supportive team environment.
23/06/2026
Full time
Aldwych Consulting is seeking a full-time Office Administrator in Brighton, England. This role involves coordinating equipment and resource requests, ensuring efficient support for operational activities while maintaining accurate records. The ideal candidate will possess strong organisational skills, confidence in working with Microsoft Office, and enjoy building relationships with suppliers. The position offers excellent prospects for personal development in a supportive team environment.
Technical Co-ordinator page is loaded Technical Co-ordinatorlocations: Stoke-on-Trent, United Kingdomtime type: Full timeposted on: Posted Todayjob requisition id: JR-Be the technical heartbeat behind a busy engineering operation. We're looking for a highly organised, technically minded individual to join our on site maintenance team as a Technical Coordinator. This role is ideal for someone who enjoys being close to engineering activity, understands how equipment and spares support a site's performance, and takes pride in keeping processes, data and documentation running like clockwork. You'll work at the centre of the operation - supporting engineers, maintenance leads and management by ensuring the right information, parts and processes are in place to keep the site performing at its best.# We offer: Career Development Competitive Compensation and Benefits Pay Transparency Global Opportunities Learn More Here: Life At Dematic: For over 200 years, Dematic has been a leading supplier of integrated automated technology, software, and services to optimize the supply chain. Dematic employs over 10,000 skilled logistics professionals to serve its customers globally, with engineering centers and manufacturing facilities located around the world. Dematic is one brand under the KION Group of companies and has implemented more than 6,000 integrated systems for a customer base that includes small, medium, and large companies doing business in a variety of market sectors.# Tasks and Qualifications: What you'll be doing: Developing and preparing requests, reports, bids and proposals for spare parts and obsolescence requirements Creating and distributing Product Change Notifications (PCNs) Supporting the RFQ and RSPL processes for new equipment and associated spares Maintaining and updating the site spares and obsolescence database Building and developing cost structures for spares and assets to support budget control Ensuring accuracy and consistency across spares, processes and documentation Using the DMMS system daily to support site operations Assisting with the collection and preparation of KPI data Providing wider organisational and administrative support to the engineering management team as required What you'll bring: Strong organisational ability and attention to detail Confident literacy and numeracy skills GCSE level education or equivalent Solid computer literacy, including Microsoft Word, Outlook, Access, Excel and PowerPoint A collaborative approach and the ability to work effectively within a team Initiative, ownership and a proactive mindset Strong interpersonal skills and an approachable, professional manner A technical background - ideally with electrical competence or engineering experience Experience in spares management or lifecycle management Proven ability to work with IT systems and Microsoft based software to a high standard Excellent written and verbal communication skills Experience in a customer focused environment Ability to build relationships and work across different departments and functions Why this role matters: This isn't just a support role - it's a key position that ensures the engineering team has the clarity, resources and information they need to keep the site running safely and efficiently. If you enjoy combining technical understanding with structured, organised work, this role gives you the best of both worlds. Dematic is proud to provide equal employment opportunities to all employees and applicants. Dematic prohibits discrimination and harassment of any type without regard to race, religion or belief, age, sex, national or ethnic origin, disability status, sexual orientation, gender identity, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. KION brands keep the world moving - globally, regionally, and locally. KION is the Supply Chain Solutions Company. With over 42,000 employees in more than 100 countries, we enable smart, sustainable, and reliable supply chains worldwide - wherever goods are stored, moved, or delivered.KION offers its customers the full spectrum of solutions to make their supply chains future-ready. Our international brands, Linde Material Handling, STILL, and Baoli and our regional brands, Fenwick and OM , stand for outstanding technological innovation, intelligent automation and service excellence in forklift trucks and warehouse equipment. Dematic complements this expertise with state-of-the-art automation technology and AI-supported software solutions that optimize intralogistics across warehousing, production, and distribution.Whether locally or globally - we offer exciting career opportunities in an innovative environment shaped by our core values: Integrity, Collaboration, Courage, and Excellence. Together, we create the magic of supply chain solutions. Join our team - Push it forward.
16/06/2026
Full time
Technical Co-ordinator page is loaded Technical Co-ordinatorlocations: Stoke-on-Trent, United Kingdomtime type: Full timeposted on: Posted Todayjob requisition id: JR-Be the technical heartbeat behind a busy engineering operation. We're looking for a highly organised, technically minded individual to join our on site maintenance team as a Technical Coordinator. This role is ideal for someone who enjoys being close to engineering activity, understands how equipment and spares support a site's performance, and takes pride in keeping processes, data and documentation running like clockwork. You'll work at the centre of the operation - supporting engineers, maintenance leads and management by ensuring the right information, parts and processes are in place to keep the site performing at its best.# We offer: Career Development Competitive Compensation and Benefits Pay Transparency Global Opportunities Learn More Here: Life At Dematic: For over 200 years, Dematic has been a leading supplier of integrated automated technology, software, and services to optimize the supply chain. Dematic employs over 10,000 skilled logistics professionals to serve its customers globally, with engineering centers and manufacturing facilities located around the world. Dematic is one brand under the KION Group of companies and has implemented more than 6,000 integrated systems for a customer base that includes small, medium, and large companies doing business in a variety of market sectors.# Tasks and Qualifications: What you'll be doing: Developing and preparing requests, reports, bids and proposals for spare parts and obsolescence requirements Creating and distributing Product Change Notifications (PCNs) Supporting the RFQ and RSPL processes for new equipment and associated spares Maintaining and updating the site spares and obsolescence database Building and developing cost structures for spares and assets to support budget control Ensuring accuracy and consistency across spares, processes and documentation Using the DMMS system daily to support site operations Assisting with the collection and preparation of KPI data Providing wider organisational and administrative support to the engineering management team as required What you'll bring: Strong organisational ability and attention to detail Confident literacy and numeracy skills GCSE level education or equivalent Solid computer literacy, including Microsoft Word, Outlook, Access, Excel and PowerPoint A collaborative approach and the ability to work effectively within a team Initiative, ownership and a proactive mindset Strong interpersonal skills and an approachable, professional manner A technical background - ideally with electrical competence or engineering experience Experience in spares management or lifecycle management Proven ability to work with IT systems and Microsoft based software to a high standard Excellent written and verbal communication skills Experience in a customer focused environment Ability to build relationships and work across different departments and functions Why this role matters: This isn't just a support role - it's a key position that ensures the engineering team has the clarity, resources and information they need to keep the site running safely and efficiently. If you enjoy combining technical understanding with structured, organised work, this role gives you the best of both worlds. Dematic is proud to provide equal employment opportunities to all employees and applicants. Dematic prohibits discrimination and harassment of any type without regard to race, religion or belief, age, sex, national or ethnic origin, disability status, sexual orientation, gender identity, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. KION brands keep the world moving - globally, regionally, and locally. KION is the Supply Chain Solutions Company. With over 42,000 employees in more than 100 countries, we enable smart, sustainable, and reliable supply chains worldwide - wherever goods are stored, moved, or delivered.KION offers its customers the full spectrum of solutions to make their supply chains future-ready. Our international brands, Linde Material Handling, STILL, and Baoli and our regional brands, Fenwick and OM , stand for outstanding technological innovation, intelligent automation and service excellence in forklift trucks and warehouse equipment. Dematic complements this expertise with state-of-the-art automation technology and AI-supported software solutions that optimize intralogistics across warehousing, production, and distribution.Whether locally or globally - we offer exciting career opportunities in an innovative environment shaped by our core values: Integrity, Collaboration, Courage, and Excellence. Together, we create the magic of supply chain solutions. Join our team - Push it forward.
At Quell we seek to deliver truly innovative, life changing therapies for our patients. Our vision as a company is to build a major global biopharmaceutical company bringing transformational and valued therapies for a range of autoimmune and inflammatory diseases, as well as preventing rejection in organ transplantation, based on modular engineered Tregs. OUR COMPANY Quell was founded in March 2019 in partnership with six prominent immunological experts from King's College London, University College London, and Hannover Medical School, and is led by Iain McGill, a leading pharmaceutical executive with extensive relevant experience, having spent most of his 25 years in the industry in immunology, including the areas of solid organ and cell transplantation. The Company was founded with initial series A financing, led by Syncona Ltd who committed $83M with a further $1M contributed by UCL Technology Fund. THE ROLE Reporting to the Site Director the Office Coordinator will manage the day to day functions of the SWO offices and associated departments. This role is essential to maintaining smooth office operations, ensuring effective internal communications, and supporting departmental collaboration. The position requires excellent organizational skills, adaptability, and the ability to build strong working relationships across the team. This is an office based, five day a week role, and while on site presence is essential to support operations, flexibility will be offered within the role where appropriate. The person will provide comprehensive administrative support, assist with internal communications and events, and ensure compliance with site operational standards. This includes light support for document control, helping maintain the accuracy and accessibility of controlled records used within quality, operational, and safety environments. MAIN RESPONSIBILITIES Office Administration and Operations Work closely with and report directly to the Site Director, providing high level administrative support and ensuring all site level duties, priorities, and operational requirements under their remit are effectively coordinated and completed. Oversee and coordinate the daily operations of the SWO offices and departments to ensure an efficient and productive environment. Manage office supplies, services, and equipment, maintaining inventory and procurement processes in collaboration with suppliers. Support the onboarding and induction of new employees and contractors. Coordinate meeting schedules, internal bookings, governance calendars, and manage meeting room bookings across SWO / WC. Answer incoming phone calls and provide cover for WC duties when required, including supporting WC Office Manager's call handling processes during absences. Maintain health, safety, and compliance standards, ensuring adherence to organizational procedures. Function as the go to contact for information on SWO activities, production information, and production days, ensuring all teams have timely and accurate updates. Process purchase orders, invoices, and delivery notes, maintaining accurate local financial records through internal systems such as My Amici. Provide administrative support for the SWO team in maintaining document control integrity. Manage supplier relationships and negotiate service agreements and local business rates. Help promote team engagement in alignment with building company culture of One Quell, supporting initiatives that strengthen collaboration and belonging. Support facilities / offices management, including reporting and tracking repairs, consulting with the landlord, and coordinating with internal IT to report and follow up on broken equipment. Assist with ad hoc office projects as required to support continuous improvement and operational efficiency. Communications and Engagement Support the Chief of Staff, WC Office Manager, EA to the CEO & CBO, and EA to other Executive members with implementing the internal communications strategy and other activities that require support. Play a key role in intranet content and management to enable communication and engagement across teams. Coordinate internal events such as Town Hall meetings, workshops, and social gatherings. Consult with the Social Committee as one of the SWO representatives to plan and deliver cross site events and initiatives. Align with White City (WC) on cultural activities and events, ensuring consistency and shared engagement across sites. Collaboration and Coordination Function as the main administrative contact across SWO and other sites, maintaining strong communication with GSTT and White City. Collaborate with internal teams to track actions, organize updates, and ensure clear coordination across departments. Support logistics for shipments of non GMP materials, equipment, and office related items between sites as needed. Contribute to cross site information sharing and continuous improvement of administrative procedures. Coordinate off sites, including planning, coordination, and administrative support for team and departmental away days. EXPERIENCE Minimum of 3 years' experience in office coordination or administration, preferably in a fast paced or small company environment. Knowledge of document management or records systems desirable. Experience in procurement processes, supplier coordination, and budget tracking. Skills Competent in Microsoft Office Suite and office management systems. Strong organizational and multitasking skills with high diligence. Excellent communication and interpersonal abilities. Skilled in problem solving and time management with the ability to work independently. Education Qualification in Business Administration or a related field, or equivalent direct experience in office operations or facility coordination. Personal Qualities Team Collaboration and Stakeholder Management Initiative and Accountability Communication and Relationship Building Process and Systems Improvement Adaptability in a Dynamic Work Environment BENEFITS Holidays: 25 days per year Group Personal Pension: Auto enrolled at 6% employer contribution, 3% employee contribution Private Medical Insurance for your whole family £61 Million Investment including brand new lab equipment, innovative methods, and exposure to cutting edge technology Fast paced and progressive company looking for future leaders and innovators
14/06/2026
Full time
At Quell we seek to deliver truly innovative, life changing therapies for our patients. Our vision as a company is to build a major global biopharmaceutical company bringing transformational and valued therapies for a range of autoimmune and inflammatory diseases, as well as preventing rejection in organ transplantation, based on modular engineered Tregs. OUR COMPANY Quell was founded in March 2019 in partnership with six prominent immunological experts from King's College London, University College London, and Hannover Medical School, and is led by Iain McGill, a leading pharmaceutical executive with extensive relevant experience, having spent most of his 25 years in the industry in immunology, including the areas of solid organ and cell transplantation. The Company was founded with initial series A financing, led by Syncona Ltd who committed $83M with a further $1M contributed by UCL Technology Fund. THE ROLE Reporting to the Site Director the Office Coordinator will manage the day to day functions of the SWO offices and associated departments. This role is essential to maintaining smooth office operations, ensuring effective internal communications, and supporting departmental collaboration. The position requires excellent organizational skills, adaptability, and the ability to build strong working relationships across the team. This is an office based, five day a week role, and while on site presence is essential to support operations, flexibility will be offered within the role where appropriate. The person will provide comprehensive administrative support, assist with internal communications and events, and ensure compliance with site operational standards. This includes light support for document control, helping maintain the accuracy and accessibility of controlled records used within quality, operational, and safety environments. MAIN RESPONSIBILITIES Office Administration and Operations Work closely with and report directly to the Site Director, providing high level administrative support and ensuring all site level duties, priorities, and operational requirements under their remit are effectively coordinated and completed. Oversee and coordinate the daily operations of the SWO offices and departments to ensure an efficient and productive environment. Manage office supplies, services, and equipment, maintaining inventory and procurement processes in collaboration with suppliers. Support the onboarding and induction of new employees and contractors. Coordinate meeting schedules, internal bookings, governance calendars, and manage meeting room bookings across SWO / WC. Answer incoming phone calls and provide cover for WC duties when required, including supporting WC Office Manager's call handling processes during absences. Maintain health, safety, and compliance standards, ensuring adherence to organizational procedures. Function as the go to contact for information on SWO activities, production information, and production days, ensuring all teams have timely and accurate updates. Process purchase orders, invoices, and delivery notes, maintaining accurate local financial records through internal systems such as My Amici. Provide administrative support for the SWO team in maintaining document control integrity. Manage supplier relationships and negotiate service agreements and local business rates. Help promote team engagement in alignment with building company culture of One Quell, supporting initiatives that strengthen collaboration and belonging. Support facilities / offices management, including reporting and tracking repairs, consulting with the landlord, and coordinating with internal IT to report and follow up on broken equipment. Assist with ad hoc office projects as required to support continuous improvement and operational efficiency. Communications and Engagement Support the Chief of Staff, WC Office Manager, EA to the CEO & CBO, and EA to other Executive members with implementing the internal communications strategy and other activities that require support. Play a key role in intranet content and management to enable communication and engagement across teams. Coordinate internal events such as Town Hall meetings, workshops, and social gatherings. Consult with the Social Committee as one of the SWO representatives to plan and deliver cross site events and initiatives. Align with White City (WC) on cultural activities and events, ensuring consistency and shared engagement across sites. Collaboration and Coordination Function as the main administrative contact across SWO and other sites, maintaining strong communication with GSTT and White City. Collaborate with internal teams to track actions, organize updates, and ensure clear coordination across departments. Support logistics for shipments of non GMP materials, equipment, and office related items between sites as needed. Contribute to cross site information sharing and continuous improvement of administrative procedures. Coordinate off sites, including planning, coordination, and administrative support for team and departmental away days. EXPERIENCE Minimum of 3 years' experience in office coordination or administration, preferably in a fast paced or small company environment. Knowledge of document management or records systems desirable. Experience in procurement processes, supplier coordination, and budget tracking. Skills Competent in Microsoft Office Suite and office management systems. Strong organizational and multitasking skills with high diligence. Excellent communication and interpersonal abilities. Skilled in problem solving and time management with the ability to work independently. Education Qualification in Business Administration or a related field, or equivalent direct experience in office operations or facility coordination. Personal Qualities Team Collaboration and Stakeholder Management Initiative and Accountability Communication and Relationship Building Process and Systems Improvement Adaptability in a Dynamic Work Environment BENEFITS Holidays: 25 days per year Group Personal Pension: Auto enrolled at 6% employer contribution, 3% employee contribution Private Medical Insurance for your whole family £61 Million Investment including brand new lab equipment, innovative methods, and exposure to cutting edge technology Fast paced and progressive company looking for future leaders and innovators
£32,260 to £36,251 per annum (for exceptional performers, there is scope for further progression up to £41,689 per annum). The role is based on site in the named location. Digital Solutions & Services are responsible for providing the digital platform to enable the best possible service to staff, students and stakeholders across the University and beyond. We take a collaborative approach to developing strategic goals to provide a diverse range of information technology and business services designed to support learning, teaching and research at the University of Derby. As a Digital Delivery Coordinator, you'll be the organisational heartbeat of our technical delivery teams - keeping projects moving, information flowing and activity running smoothly across a busy digital environment. You'll plan and track work, manage dependencies, coordinate technical resources and ensure documentation, reporting and governance are always sharp, accurate and audit-ready. You'll work across multiple technical workstreams, supporting deployments, testing phases, supplier activity and day-to-day operations. You won't manage people, but you'll influence widely - driving clarity, shaping meetings, escalating risks early and helping senior technical leads make informed decisions. This role is a launchpad into digital delivery or technical coordination, gaining exposure to infrastructure, applications, data, service management and supplier engagement. This is a fast-paced, varied role where your organisation, communication and problem-solving skills will make a visible difference from day one. Contract: 12 month fixed term Anticipated interview date: Wednesday 24th June 2026 Experience Demonstrable experience coordinating complex technical or digital delivery activities across multiple concurrent workstreams. Proven track record of structured planning, scheduling and dependency management within technical, engineering or digital environments. Experience maintaining high quality project documentation, including version control, audit ready records and structured reporting. Experience working with technical teams, suppliers and contractors, ensuring smooth onboarding, access provisioning and operational readiness. Experience producing clear, concise management information and dashboards, translating technical or operational data into actionable insights. Experience coordinating technical resources, logistics or specialist equipment to support deployments, testing phases or supplier activity. Experience applying organisational processes, quality controls and compliance standards within a digital or technical function. Experience managing operational or project related data (e.g., asset registers, ticketing systems, project tools) with a strong focus on accuracy and integrity. Experience communicating clearly and confidently with a wide range of stakeholders, including technical teams, suppliers and internal colleagues. Skills, knowledge & abilities Strong proficiency in Microsoft 365 tools, particularly Excel, Teams, SharePoint and Word, with the ability to use them for tracking, reporting and documentation. Strong organisational and planning skills, with the ability to sequence work, manage competing priorities and maintain delivery momentum. Excellent communication skills, able to translate complex technical information into clear, accessible updates for diverse audiences. Skilled in risk identification, escalation and mitigation, with sound judgement on when to involve senior technical leads. High attention to detail, ensuring accuracy, consistency and completeness across documentation, data and reporting. Strong facilitation skills, able to run structured meetings, drive clarity of actions and hold contributors accountable. Competent in using project management, collaboration and reporting tools (e.g., Jira, DevOps, ServiceNow, Miro, Power BI, SharePoint). Understanding of technical delivery lifecycles, including deployments, testing phases, change control and supplier engagement. Knowledge of governance frameworks, quality assurance practices and audit requirements within digital/technical environments. Awareness of data quality principles, including accuracy, completeness, consistency and traceability. Understanding of how technical teams (e.g., infrastructure, applications, data, networks) interact and depend on one another. Ability to coordinate and assure complex technical activity without needing to be the technical decision maker. Ability to anticipate delivery risks, identify constraints early and drive timely resolution. Ability to maintain calm, structured control in fast moving or high pressure delivery environments. Ability to build strong working relationships across technical teams, suppliers and internal stakeholders. Ability to work autonomously, taking ownership of delivery oversight while knowing when to escalate. Benefits Generous annual leave entitlement of 38 days inclusive of bank holidays and concessionary days (pro rata). Wellbeing benefits and support including family-friendly policies and comprehensive Employee Assistance Programme. Access to staff discounts at high street retailers. Discounted onsite gym. Cycle to Work scheme. A flexible working environment. A commitment to personal and professional development. For further information and informal enquiries regarding the role, please contact Nick Hinckley, Head of Solutions Integrations and Data via . For enquiries regarding your application and for sponsorship eligibility, please contact the recruitment team via . The University does not sponsor the employment of international workers under the Skilled Worker route for this role; however, applications are welcome from candidates who are able to demonstrate an alternative right to work in the UK. Equity, diversity and inclusion The University of Derby is committed to promoting equity, diversity and inclusion, regardless of age, disability, gender identity, race, religion or belief, sex and sexual orientation. We are Disability Confident Employers and invite applicants to highlight adjustments they may require to ensure equitable participation in our recruitment processes. We are trans and non-binary inclusive and support staff in choosing preferred titles and pronouns. Shortlisting is anonymised to reduce unconscious bias. We actively celebrate the knowledge, experience and talents each person brings and welcome applicants from diverse backgrounds. We are committed to embedding sustainability in all aspects of the University and expect staff to support the objective to reach net zero carbon by 2050. How to apply You can apply by submitting an online application. If you require any assistance, including documentation in an alternative format, contact the Recruitment team at . The University reserves the right to close this vacancy early if we receive a high volume of applications. Please ensure you submit your application promptly. Please note all applications must be submitted online by Midnight GMT on the closing date. The University of Derby is committed to safeguarding and promoting the welfare of all staff, students and children.
07/06/2026
Full time
£32,260 to £36,251 per annum (for exceptional performers, there is scope for further progression up to £41,689 per annum). The role is based on site in the named location. Digital Solutions & Services are responsible for providing the digital platform to enable the best possible service to staff, students and stakeholders across the University and beyond. We take a collaborative approach to developing strategic goals to provide a diverse range of information technology and business services designed to support learning, teaching and research at the University of Derby. As a Digital Delivery Coordinator, you'll be the organisational heartbeat of our technical delivery teams - keeping projects moving, information flowing and activity running smoothly across a busy digital environment. You'll plan and track work, manage dependencies, coordinate technical resources and ensure documentation, reporting and governance are always sharp, accurate and audit-ready. You'll work across multiple technical workstreams, supporting deployments, testing phases, supplier activity and day-to-day operations. You won't manage people, but you'll influence widely - driving clarity, shaping meetings, escalating risks early and helping senior technical leads make informed decisions. This role is a launchpad into digital delivery or technical coordination, gaining exposure to infrastructure, applications, data, service management and supplier engagement. This is a fast-paced, varied role where your organisation, communication and problem-solving skills will make a visible difference from day one. Contract: 12 month fixed term Anticipated interview date: Wednesday 24th June 2026 Experience Demonstrable experience coordinating complex technical or digital delivery activities across multiple concurrent workstreams. Proven track record of structured planning, scheduling and dependency management within technical, engineering or digital environments. Experience maintaining high quality project documentation, including version control, audit ready records and structured reporting. Experience working with technical teams, suppliers and contractors, ensuring smooth onboarding, access provisioning and operational readiness. Experience producing clear, concise management information and dashboards, translating technical or operational data into actionable insights. Experience coordinating technical resources, logistics or specialist equipment to support deployments, testing phases or supplier activity. Experience applying organisational processes, quality controls and compliance standards within a digital or technical function. Experience managing operational or project related data (e.g., asset registers, ticketing systems, project tools) with a strong focus on accuracy and integrity. Experience communicating clearly and confidently with a wide range of stakeholders, including technical teams, suppliers and internal colleagues. Skills, knowledge & abilities Strong proficiency in Microsoft 365 tools, particularly Excel, Teams, SharePoint and Word, with the ability to use them for tracking, reporting and documentation. Strong organisational and planning skills, with the ability to sequence work, manage competing priorities and maintain delivery momentum. Excellent communication skills, able to translate complex technical information into clear, accessible updates for diverse audiences. Skilled in risk identification, escalation and mitigation, with sound judgement on when to involve senior technical leads. High attention to detail, ensuring accuracy, consistency and completeness across documentation, data and reporting. Strong facilitation skills, able to run structured meetings, drive clarity of actions and hold contributors accountable. Competent in using project management, collaboration and reporting tools (e.g., Jira, DevOps, ServiceNow, Miro, Power BI, SharePoint). Understanding of technical delivery lifecycles, including deployments, testing phases, change control and supplier engagement. Knowledge of governance frameworks, quality assurance practices and audit requirements within digital/technical environments. Awareness of data quality principles, including accuracy, completeness, consistency and traceability. Understanding of how technical teams (e.g., infrastructure, applications, data, networks) interact and depend on one another. Ability to coordinate and assure complex technical activity without needing to be the technical decision maker. Ability to anticipate delivery risks, identify constraints early and drive timely resolution. Ability to maintain calm, structured control in fast moving or high pressure delivery environments. Ability to build strong working relationships across technical teams, suppliers and internal stakeholders. Ability to work autonomously, taking ownership of delivery oversight while knowing when to escalate. Benefits Generous annual leave entitlement of 38 days inclusive of bank holidays and concessionary days (pro rata). Wellbeing benefits and support including family-friendly policies and comprehensive Employee Assistance Programme. Access to staff discounts at high street retailers. Discounted onsite gym. Cycle to Work scheme. A flexible working environment. A commitment to personal and professional development. For further information and informal enquiries regarding the role, please contact Nick Hinckley, Head of Solutions Integrations and Data via . For enquiries regarding your application and for sponsorship eligibility, please contact the recruitment team via . The University does not sponsor the employment of international workers under the Skilled Worker route for this role; however, applications are welcome from candidates who are able to demonstrate an alternative right to work in the UK. Equity, diversity and inclusion The University of Derby is committed to promoting equity, diversity and inclusion, regardless of age, disability, gender identity, race, religion or belief, sex and sexual orientation. We are Disability Confident Employers and invite applicants to highlight adjustments they may require to ensure equitable participation in our recruitment processes. We are trans and non-binary inclusive and support staff in choosing preferred titles and pronouns. Shortlisting is anonymised to reduce unconscious bias. We actively celebrate the knowledge, experience and talents each person brings and welcome applicants from diverse backgrounds. We are committed to embedding sustainability in all aspects of the University and expect staff to support the objective to reach net zero carbon by 2050. How to apply You can apply by submitting an online application. If you require any assistance, including documentation in an alternative format, contact the Recruitment team at . The University reserves the right to close this vacancy early if we receive a high volume of applications. Please ensure you submit your application promptly. Please note all applications must be submitted online by Midnight GMT on the closing date. The University of Derby is committed to safeguarding and promoting the welfare of all staff, students and children.
Office Administrator Salary £30,000 - £34,000 + Benefits Ansty, Coventry We are recruiting on behalf of Geely UK. Who we are? Geely UK is a UK-based subsidiary of Geely International HK. In line with the Group's overseas development strategy, Geely UK is positioned as a regional centre for intellectual property (IP) commercialisation. It serves as the Group's core platform for overseas IP commercialisation, business development and project delivery across the UK and wider European markets. Geely UK focuses on the commercial operation and value realisation of automotive and technology IP assets, developing a standardised and professional local IP business framework to support the Group's global strategy. About the role Manage day-to-day office administration to ensure the smooth and efficient running of the business. Coordinate office facilities, equipment and supplies, maintaining a safe, organised and well-stocked working environment. Provide administrative support across central functions, including document preparation, record management, data entry and correspondence. Act as the first point of contact for visitors, deliveries and general enquiries, maintaining a professional and welcoming office environment. Handle incoming calls and emails, directing enquiries to the appropriate departments. Support international assignees and business visitors with relocation arrangements, including documentation, accommodation, banking, transport and local registration processes. Manage incoming and outgoing post, courier deliveries and official documentation, ensuring secure handling and accurate tracking. Assist with travel and accommodation bookings, as well as general business support activities. Coordinate international business visitor processes, including documentation, compliance checks and liaison with internal stakeholders. Support procurement processes, including requisitions, purchase orders and invoice administration. Coordinate meetings and events, including scheduling, logistics and communication. Maintain accurate and secure filing systems for company records and documentation. Build effective working relationships with internal teams and external suppliers to support operations. Support continuous improvement of administration processes, ensuring compliance with company policies, data protection and confidentiality standards. Assist with employee engagement activities and administration of central services (e.g. benefits, HSE and director-level requests). Experience to succeed GCSEs (or equivalent qualifications), including English and Mathematics at Grade C/4 or above, demonstrating strong literacy and numeracy skills. Business Administration qualification, or equivalent administrative training, desirable but not essential. Previous experience within an office administration, business support, coordinator or similar administrative role, ideally within a fast-paced corporate environment. Experience coordinating meetings, travel arrangements, accommodation bookings and supplier interactions, with strong organisational and communication skills. Knowledge of international business visitor requirements, invitation processes and travel restrictions desirable, but not essential. Strong organisational and time management skills, with the ability to manage multiple priorities in a fast-paced environment. Excellent communication skills, able to engage professionally with internal and external stakeholders. Proficient in Microsoft Office (Outlook, Word, Excel), with the ability to produce accurate documentation and maintain records. High attention to detail and accuracy in all administrative tasks. Able to prioritise workload, work independently and use initiative to resolve issues efficiently. Strong teamwork and relationship-building skills across all levels of the business. Proactive, flexible and able to adapt to changing priorities. Discreet and professional when handling confidential information. What we can offer you Competitive salary 25 days' annual leave plus bank holidays Life insurance, cycle to work scheme, and a salary sacrifice pension scheme Health and wellbeing support, including Medicash health care scheme, Employee Assistance Programme, available 24/7 365 days and network of mental health first aiders. Salary extras giving you discounts across various retailers (e.g supermarkets, eating out, and leisure activities.) At Geely UK, whatever your role, you truly have the opportunity to join a team that helps you perform at your best.
02/06/2026
Full time
Office Administrator Salary £30,000 - £34,000 + Benefits Ansty, Coventry We are recruiting on behalf of Geely UK. Who we are? Geely UK is a UK-based subsidiary of Geely International HK. In line with the Group's overseas development strategy, Geely UK is positioned as a regional centre for intellectual property (IP) commercialisation. It serves as the Group's core platform for overseas IP commercialisation, business development and project delivery across the UK and wider European markets. Geely UK focuses on the commercial operation and value realisation of automotive and technology IP assets, developing a standardised and professional local IP business framework to support the Group's global strategy. About the role Manage day-to-day office administration to ensure the smooth and efficient running of the business. Coordinate office facilities, equipment and supplies, maintaining a safe, organised and well-stocked working environment. Provide administrative support across central functions, including document preparation, record management, data entry and correspondence. Act as the first point of contact for visitors, deliveries and general enquiries, maintaining a professional and welcoming office environment. Handle incoming calls and emails, directing enquiries to the appropriate departments. Support international assignees and business visitors with relocation arrangements, including documentation, accommodation, banking, transport and local registration processes. Manage incoming and outgoing post, courier deliveries and official documentation, ensuring secure handling and accurate tracking. Assist with travel and accommodation bookings, as well as general business support activities. Coordinate international business visitor processes, including documentation, compliance checks and liaison with internal stakeholders. Support procurement processes, including requisitions, purchase orders and invoice administration. Coordinate meetings and events, including scheduling, logistics and communication. Maintain accurate and secure filing systems for company records and documentation. Build effective working relationships with internal teams and external suppliers to support operations. Support continuous improvement of administration processes, ensuring compliance with company policies, data protection and confidentiality standards. Assist with employee engagement activities and administration of central services (e.g. benefits, HSE and director-level requests). Experience to succeed GCSEs (or equivalent qualifications), including English and Mathematics at Grade C/4 or above, demonstrating strong literacy and numeracy skills. Business Administration qualification, or equivalent administrative training, desirable but not essential. Previous experience within an office administration, business support, coordinator or similar administrative role, ideally within a fast-paced corporate environment. Experience coordinating meetings, travel arrangements, accommodation bookings and supplier interactions, with strong organisational and communication skills. Knowledge of international business visitor requirements, invitation processes and travel restrictions desirable, but not essential. Strong organisational and time management skills, with the ability to manage multiple priorities in a fast-paced environment. Excellent communication skills, able to engage professionally with internal and external stakeholders. Proficient in Microsoft Office (Outlook, Word, Excel), with the ability to produce accurate documentation and maintain records. High attention to detail and accuracy in all administrative tasks. Able to prioritise workload, work independently and use initiative to resolve issues efficiently. Strong teamwork and relationship-building skills across all levels of the business. Proactive, flexible and able to adapt to changing priorities. Discreet and professional when handling confidential information. What we can offer you Competitive salary 25 days' annual leave plus bank holidays Life insurance, cycle to work scheme, and a salary sacrifice pension scheme Health and wellbeing support, including Medicash health care scheme, Employee Assistance Programme, available 24/7 365 days and network of mental health first aiders. Salary extras giving you discounts across various retailers (e.g supermarkets, eating out, and leisure activities.) At Geely UK, whatever your role, you truly have the opportunity to join a team that helps you perform at your best.
