79 jobs found

We have an exciting opportunity to join our client for a Facilities Coordinator overseeing the full estate & services. This is a fantastic role for a proactive individual looking to build on their experience in office management, property coordination, or facilities management. As a Facilities Coordinator, you will play a key role in supporting the organisation Managing the property, handy men, support business system and responding to queries. Coordinating suppliers; food & beverage, cleaning, IT, and central facilities teams. Engaging with construction and property teams to support ongoing projects when required. Managing internal communications related to facilities updates. Overseeing purchase orders and ensuring suppliers meet required service levels. Experience: Ideally 2-3 years of experience in office management, estate services or property coordination. You should be comfortable working in a fast-paced environment, managing data, and engaging with senior stakeholders. • Strong organisational and coordination abilities. • Ability to manage multiple suppliers and service providers. • Excellent communication skills with internal customers and senior management. • Data-driven mindset to monitor and improve facility operations. • Familiarity with property and facilities management systems (preferred but not essential) Please email a CV to

Job Description: Logistics Coordinator & HR Administrator Company: Genesis Technology Services Ltd Department: Human Resources & Administration Reporting To: HR & Administration Manager Location: Peterborough, UK (Head Office - Fully On-Site) Contract Type: Full-Time, Permanent Working Hours: Monday to Friday, 9:00am 5:30pm Role Overview We are seeking a highly organised, detail-oriented Logistics Coordinator & HR Administrator to join our HR & Administration team on a fixed-term basis to cover maternity leave. This role provides comprehensive HR administration and operational support while also managing key office logistics and administrative functions. The successful candidate will play a key role in ensuring smooth HR processes, effective employee support, and efficient day-to-day office operations. The role requires strong organisational skills, attention to detail, discretion when handling confidential information, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will have previous experience supporting HR policy and process administration, working with HR management systems/platforms, and a good operational understanding of payroll processes and associated administration. Key Responsibilities 1. HR Administration & Employee Lifecycle • Act as the first point of contact for HR queries (phone, email, and in-person). • Support employees and managers with HR policies, terms, and procedures. • Manage end-to-end employee lifecycle administration: o Onboarding (offer letters, contracts, background checks, welcome packs) o Employee changes (amendments, promotions, contract updates) o Offboarding (leavers documentation, exit process, references) • Maintain accurate employee records in HR systems and files. • Ensure all HR documentation is compliant with UK employment law and company policy. • Manage Right to Work documentation, visas, and work permits tracking. 2. HR Systems & Data Management • Maintain and update HR information systems. • Provide first-line support for HR system queries and escalate where necessary. • Maintain accurate employee master data and HR trackers. • Produce basic HR reports (absence, headcount, turnover, attendance). 3. Recruitment & Onboarding Support • Support the recruitment process including job postings and agency coordination. • Assist with interview scheduling and candidate communications. • Prepare recruitment reports and updates for the HR team. • Coordinate onboarding and induction programmes. 4. HR Processes & Compliance Support • Maintain HR documentation in line with audit and compliance requirements. • Support absence tracking, including sickness and family leave. • Assist in ensuring compliance with HR policies and UK employment regulations. • Maintain records for contractors, insurance compliance, and HR governance. 5. Office & Logistics Administration • Manage office supplies, stationery, and catering orders. • Oversee incoming and outgoing mail, deliveries, and couriers. • Coordinate IT equipment logistics (collections, deliveries, tracking). • Maintain visitor logs and ensure office security procedures are followed. • Manage employee ID cards (issue, replacement, tracking). • Support management of company vehicles, bookings, and accommodation. • Liaise with cleaning and facilities providers to maintain office standards. 6. Finance & Operational Support • Support invoice preparation and processing where required. • Assist with tracking and resolving customer/payment queries (e.g. van hire, services). • Maintain records of attendance and scheduling diaries. • Ensure accurate documentation across operational processes. 7. Employee Engagement & HR Projects • Support HR initiatives including engagement, wellness, and diversity programmes. • Assist with company events, townhalls, and internal communications. • Contribute to HR projects and continuous improvement initiatives. • Support development of policy FAQs and employee guidance documents. Skills & Experience Essential • Previous experience in an HR administrative or HR support role. • Strong organisational and time management skills. • Excellent communication skills (written and verbal). • High attention to detail and accuracy. • Strong IT skills, particularly Microsoft Excel and Office Suite. • Ability to handle confidential information professionally. • Experience supporting and administering HR policies and processes. • Experience using HR management systems/platforms and maintaining accurate employee data. • Good understanding of payroll administration processes and payroll-related coordination. Desirable • CIPD Level 3 (or working towards). • Experience with HR systems. • Exposure to recruitment or office administration/logistics support. Personal Attributes • Reliable, punctual, and proactive. • Able to manage multiple priorities in a fast-paced environment. • Strong team player with a can-do attitude. • Comfortable working both independently and collaboratively. Additional Notes This role combines HR administration with operational office logistics support. It is ideal for someone looking to develop broader HR exposure within a structured, fast-moving business environment.

Exciting Opportunity for an Experienced Facilities Coordinator in a Global Environment. We are supporting a leading global financial services organisation in the search for an experienced and proactive Facilities Coordinator to join their London office. This is an exciting opportunity to play a key role in maintaining an efficient, safe, and high-performing workplace environment within a fast-paced corporate setting. Position: Facilities Coordinator Contract Type: Full-time, Permanent Salary: £40,000 per annum plus bonus (depending on experience) Location: Moorgate, London Working Pattern: Full-time, office-based About the Role Are you a highly organised and solutions-focused professional with experience in workplace operations and facilities coordination? We are seeking a Facilities Coordinator to support the day-to-day management of office facilities, workplace services, and operational processes to ensure a seamless employee and visitor experience. This role will work closely with internal stakeholders, vendors, and building management while supporting office operations, health & safety compliance, workplace projects, and facilities administration. Key Responsibilities Coordinate the day-to-day facilities operations across the London office Oversee the day-to-day running of the reception and front-of-house function Manage and support two receptionists, including rota coordination, training, and performance oversight Act as the main point of contact for building management, contractors, and external service providers Monitor and manage office maintenance requests, ensuring issues are resolved efficiently Support workplace health & safety processes, ensuring compliance with company procedures and regulations Coordinate office access management, security passes, and workplace records Oversee meeting room setups, office supplies, storage areas, and general workplace upkeep Support office moves, workstation setups, and space planning initiatives Assist with vendor management, including scheduling maintenance visits and monitoring service standards Maintain facilities documentation, compliance logs, and workplace reporting records Coordinate business continuity and emergency procedures, including Fire Warden and First Aid support following training Support employee wellbeing initiatives and workplace experience projects Assist with the coordination of internal events, office activities, and workplace communications Monitor office attendance data and prepare monthly facilities and workplace reports for stakeholders Provide administrative support across workplace operations and ad-hoc business projects About You We are looking for a professional and adaptable individual who thrives in a busy corporate environment. You will have: Experience: Previous experience within facilities coordination, workplace operations, office administration, or corporate services Organisation: Strong organisational and multitasking skills with excellent attention to detail Communication: Professional communication skills with a customer-focused and collaborative approach Proficiency: Strong Microsoft Office skills including Outlook, Word, Excel, and PowerPoint Problem Solving: Ability to respond quickly and effectively to operational and facilities-related issues Initiative: Ability to work independently, prioritise workloads, and manage competing demands Professionalism: A proactive, approachable, and solutions-driven attitude Discretion: Ability to handle sensitive and confidential information appropriately Why Join Us? This is a fantastic opportunity to join a collaborative and fast-paced global organisation where you can make a real impact: Competitive salary and benefits package Central London office location Supportive and professional working environment Opportunity to take ownership of a varied and visible role Join a globally recognised organisation with strong long-term growth We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace.

Office Angels is seeking an experienced Facilities Coordinator for their London office. This role involves coordinating day-to-day facilities operations and ensuring a safe, efficient workplace. The successful candidate will oversee reception services, manage maintenance requests, and support health & safety compliance. Moreover, strong organisational skills and proficiency in Microsoft Office are essential. This is a full-time, office-based role with a competitive salary of £40,000 plus a bonus.

Office Angels is seeking an Administrator to join a well-established facilities services team in Erith. This role is office-based and temp to perm, with immediate start available. Responsibilities include data management, liaising with clients, and supporting operations. The ideal candidate is detail-oriented with previous administrative experience and confident communication skills. This position offers a supportive work environment and the chance to be part of a close-knit team.

Office Angels is looking for a Facilities Coordinator in Camden Town to manage the Arlington Building's facilities. This role requires proven experience in Housing or Facilities management, strong interpersonal skills, and flexibility for out-of-hours work. Responsibilities include overseeing contractors, ensuring health and safety compliance, and coordinating repairs. The position is temporary for 3 months, with a pay rate of £16.48 per hour.

Office Angels is seeking an Office Coordinator/Facilities Coordinator in Sutton. This full-time position includes managing reception, supporting facilities operations, and organizing internal events. The ideal candidate should have experience in similar roles, exceptional organisational skills, and proficiency in Microsoft Office. Join a supportive environment focused on professional development and workplace culture enhancements.

Office Coordinator - Temp to Perm City, London - Office-based (5 days) - £30,000 - £32,000 Tiger Recruitment is delighted to be partnering with a prestigious Asset Management firm in the heart of the City, who are seeking a bright, ambitious graduate to join their team as an Office Coordinator. This is a fantastic opportunity for someone at the start of their career to gain exposure to senior leadership, while playing a key role in the smooth running of a dynamic and fast paced office. The successful candidate will be proactive, confident, and eager to take ownership in a role that offers real variety and responsibility from day one. What You'll Be Doing: Managing day to day office operations, including supplies, meeting rooms and facilities administration Acting as the first point of contact - meeting and greeting clients and handling incoming calls Supporting the investment team with administration, scheduling meetings and preparing for pitches Acting as a key contact for commercial assets, liaising with letting agents and supporting refurbishments Assisting senior leadership with travel coordination and research projects Taking ownership of internal events and social coordination Supporting compliance and finance tasks, ensuring documentation and reporting are accurate and up to date Who You Are: Degree educated with a strong willingness to learn and develop Highly organised, with the ability to manage multiple priorities simultaneously Confident in Microsoft Office (Excel, Word, PowerPoint) Excellent English written and verbal communication skills Professional and confident when representing the business, both internally and externally Personable, positive, and able to thrive in a fast paced, team oriented environment Benefits: Discretionary bonus Private healthcare 25 days holiday + bank holidays Regular team events and socials This is an exceptional opportunity for a bright graduate looking to kick start their career within a highly regarded firm, gaining invaluable exposure and experience in a supportive and collaborative environment.

Facilities Coordinator (MUST HAVE EXPERIENCE) Pay rate: £16.48 an hour Working days: Monday to Friday Location: Camden Town Contract Type: Temporary 3 months Responsibilities Principle contact for Renovo, cheques and other all contractors coming into the Arlington Building. Building and maintaining strong Strategic relationships including meetings, KPIs, SLAs, contract review, and VFM. Liaison with internal partners including Care and Support, Finance, Development and Central Operations Lead on the property's Health and Safety and Fire Safety compliance Training and technical advisor for GMs, colleagues and in liaison with the central team Manage the facilities within Arlington. Review contract terms and contractor performance on a regular basis to ensure that a value for money, high standard service is consistently achieved. Negotiate new contracts with providers as appropriate Oversee the Health & Safety - Work Station Assessments within Arlington. Responsible for the security and key holding of office buildings. Assist in maintaining video security - Assist in arranging installations, maintenance and call out arrangements of Intruder alarms, fire alarms, access/security control systems within offices Implement security procedures regarding building, contents, and staff. Oversee contract security in conjunction with Security Company out of hours call out. Ensure that all tasks are log via the service now system, send reports when required on a monthly basis's. Arrange for office repairs and maintenance to be carried out to appropriate standard and regular annual servicing of appliances. Essential Knowledge, Skills and Experience Experience of working within the Housing or Facilities management sector. Educated to GCSE level or equivalent Good working knowledge of Microsoft Word, Excel and Outlook Good inter-personal skills The ability to coordinate and direct repair and cleaning teams Ability to work on own initiative work under pressure to meet deadlines and deliver projects on time i.e. office relocations - office moves or new offices open / closing Ability to be flexibility over working times as out of hour's cover will be required including evenings and weekends for project / building works Awareness and commitment to providing a customer focused service Build and maintain effective links with all Staff, Contractor and external Customers Health and Safety awareness Ability to work as part of a team and on own initiative Knowledge of current legislation, regulation and best practice and the ability to use this knowledge to develop staff and services Office Angels is an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Coordinator/ Facilities Coordinator Location: Sutton - fully office based Salary: up to £30k Hours: 8:30am-5:30pm Start date: ASAP Are you an organised and friendly professional ready to be the welcoming face of a busy office environment? We are seeking a dynamic Receptionist / Facilities Coordinator to join our team. This role is ideal for someone who thrives in a fast paced setting, enjoys multitasking, and is passionate about delivering excellent service. About the Role As the Receptionist / Facilities Coordinator, you will play a key role in the smooth day to day running of the office. You will act as the first point of contact for visitors, support facilities operations, and assist with the coordination of events. Your proactive and solutions focused approach will help create a welcoming, safe, and efficient workplace for all. Key Responsibilities Reception Duties Handle incoming enquiries via phone, email, and other communication channels. Greet and assist visitors, ensuring a professional and welcoming experience. Manage meeting room bookings and coordinate onsite catering. Support employees with travel arrangements and self service guidance. Maintain a clean, organised, and presentable reception and communal areas. Facilities Management Monitor office facilities to ensure compliance with Health and Safety standards. Respond promptly to facilities related queries from staff and visitors. Liaise with external vendors for maintenance, repairs, and cleaning services. Manage workstation allocation and hot desking arrangements across sites. Event Coordination Plan and deliver internal events, ensuring budgets and timelines are met. Assist with wellbeing and corporate social responsibility initiatives. Support senior stakeholders with external meetings and hospitality arrangements. Administrative Support Provide general administrative and project support to multiple teams. Process expenses for senior management. Assist with HR related administrative tasks as required. Health & Safety Act as a First Aider and Fire Warden for the site. Conduct workstation and safety assessments and ensure protocols are followed. About You Previous experience in reception, office administration, facilities, or front of house roles within a busy environment. Strong organisational skills with the ability to manage competing priorities. A professional, approachable manner with excellent communication skills. Proficient in Microsoft Office (Outlook, Teams, Word, Excel) and attention to detail. First Aid and Fire Warden qualified, or willing to undertake training. Proactive, solutions driven mindset with an interest in process improvement. What's on Offer A permanent, full time role with opportunities for professional development. A supportive and collaborative working environment. Involvement in engaging initiatives and events that enhance workplace culture. We are an equal opportunities employer who respects and appreciates people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Join a Thriving Creative Company as an Office Coordinator! Are you a highly organised and people focused Office Coordinator who enjoys working in a fast-paced and creative environment? We are looking for a proactive and enthusiastic individual to help keep our vibrant Central London office running smoothly. This is a fantastic opportunity to become an integral part of a collaborative and social team where every day brings something new. Job Title: Office Coordinator Convenient Location: Central London Remuneration: £32,000 - £36,000 Contract Details: Full-time, Permanent Why Join Us? 30 days holiday A day off for your birthday Bonuses Social events Early finishes Breakfast bar Annual learning fund Health & wellbeing platform Private healthcare Fitness fund More The Role As a key member of our creative team, you will play an important role in maintaining an organised, welcoming, and efficient workplace environment. Responsibilities will include: Welcoming visitors, coordinating deliveries, and creating a positive office experience for guests and team members Ensuring shared office spaces, meeting rooms, and storage areas remain organised and presentable Setting up meeting spaces and arranging refreshments when needed Monitoring and ordering office supplies, kitchen essentials, and stationery Liaising with external contractors and suppliers regarding office facilities and maintenance Assisting with internal systems, access management, and general office administration tools Providing day to day support with IT coordination and equipment setup for staff Helping organise employee celebrations, team gifting, and company events Supporting senior leadership with administrative and coordination tasks as required Tracking office related budgets, expenses, and supplier invoices Coordinating internal meetings, team socials, and company wide gatherings You'll Also Help Shape Our Workplace Culture By: Supporting onboarding for new starters and coordinating employee offboarding processes Maintaining employee records and assisting with HR administration Supporting employee wellbeing initiatives and internal engagement activities Assisting with team events, charity initiatives, and community projects Keeping leadership informed of office updates and proactively resolving operational issues Office Angels is an equal opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.