TransformU

Finance & Team Administrator Full time, Fixed term contract (12 months) Location - Weybridge Area Salary range £25,000 - £30,000 Start date - August/September 2021 TransformU, an IT Change & Solutions specialist, are seeking a well-motivated and well organised Finance & Team Administrator to support the day to day running of a fast paced and rapidly growing organisation. Your duties will include maintaining contract, invoicing and billing information for all of our contractors and clients, verifying services and supplier information and general administration and servicing related to the work of an IT based organisation. You will be required to work with employees within the organisation, external contractors and a large corporate client so must be confident and capable of managing day to day items that arise. This is a brand new opportunity and you will be in a unique position to really make this role a pivotal part of the team at TransformU. You will have gained some work experience in a similar role or have experience of working as a Financial Administrator or Accounts Administrator as the role will be quite finance heavy, because this is where we need some additional support for our Directors. You will have strong numeracy skills, a good grasp of numbers and basic financial terminology. You will be an excellent communicator, both in writing and verbally, as you will be required to send emails, contracts and communicate over the phone and on Microsoft Teams on a daily basis. You will also have good IT based skills, with proficiency of using MS Excel, Word, PowerPoint and Teams. You will be involved in a range of tasks, including: Creating contracts / orders for services provided by the company to its clients Creating contracts and purchase orders with company's suppliers Following up with clients with respect to contract approvals Invoicing clients for services performed (on company and client systems) Recording incoming payments and performing bank reconciliations Verifying services received and recording supplier invoices in the company's systems Running a small payroll, with support, for company employees on the company's systems Executing monthly, quarterly reporting for VAT and Payroll to HMRC ( via company's systems) with support Maintaining document (contracts, orders, invoices) repository on company's document database Team administration: Procuring IT equipment, on boarding company's consultants to client organisation (e.g. - raising on boarding requests), organising systems access, managing team calendar / team availability Skills & Experience required The candidate must have the following skills and experience: Experience of working in a Team Administrator, Finance Administrator, Accounts Assistant or similar role, post school/college or university is essential Experience of working within a commercial setting is advantageous. This could include experience of billing customers, handling invoices and dealing with enquiries. Candidates with experience or qualifications in Finance or Accounting are desirable Strong numeracy skills and a good grasp of financial terminology are essential. Strong attention to detail and organisation skills Excellent communication skills, both written and verbal Excellent MS Office Skills: Excel, Word, PowerPoint are essential. Experience of Microsoft Teams is desirable. Experience of using an Accounting Software such as Sage or QuickBooks is very desirable. Experience of using Contract Administration tools such as DocuSign or Automated Signing tools is desirable. What we will offer you: Training on company's systems and processes to enable the successful candidate to perform their role. We want to be able to nurture someone to develop their skills and work with us. An opportunity to grow in the role and learn new skills such as reporting tools and IT based skills in the future. An encouraging, collaborative work culture with a friendly team of individuals, all specialists in IT and Finance. Role location: Weybridge Area Initial induction period at the company offices Flexible working arrangement post induction, expectation of 60% company office based, 40% home based working 25 days paid holiday per annum Up to 10% performance related bonus Company provided IT equipment Statutory sick pay and pensions