CVL

My client are a government organisation that are based in the East Riding of Yorkshire. They are now looking to add an External Funding Technical Officer. Overall Purpose of the Job: To offer support to the External Funding Team to ensure the best use is made of available ICT resources, e.g. Granttracker, Grantfinder & Grantnet in the delivery of the corporate External Funding Strategy. Principal Accountabilities: To develop and maintain effective administration systems for the gathering and dissemination of external funding information using the tracking systems, ensuring the requirements of the corporate grant policy are met, and to regularly advise the External Funding Team of progress towards the key indicators, milestones and outputs of the External Funding Strategy. To set up systems, manage and maintain records creating a comprehensive picture of external funding activity across all directorates and ensure these records are regularly updated by individual project managers To gather relevant information/data from a range of sources. To undertake analysis of data sets and present information and data as prescribed by the External Funding Manager using range of techniques. To provide information /data to members of the public, Council officers and Members and partners as required or requested. To assist the External Funding & Policy Manager and External Funding Coordinator with the preparation of the annual CIPFA External Funding survey return. To provide the first point of contact / gatekeeper role for the External Team for any source of enquiry (email, face-to-face, telephone etc) relating to the tracker, Grantfinder or ER4C systems, identifying the most appropriate course of action for the enquirer (wide variety and complexity so will be decided on a case-by-case basis). This role will provide the public interface on a daily basis. To liaise directly with identified Project Managers, ensuring the efficient and accurate provision of required external funding information and identifying training and development requirements. To understand the relevance/significance of data to be inputted, ensuring accuracy upon entry within stipulated target dates and reports any obvious discrepancies with the originator. This includes: • Maintain an adequate audit trail to verify performance • Undertake regular validation • Maintain suitable records for inspection and audit purpose • Ensure guidance notes are maintained • Ensure records are secure To carry out administrative duties appropriate to the External Funding Team and associated with the day-to-day running of the External Funding Office. Attendance/ minute taking at meetings to represent the External Funding Team as appropriate. Person Specification: Experience in data presentation, research and statistical techniques including the use of IT and presenting information in a ‘user friendly’ way Experience of using I.T. to a high standard including word processing, spreadsheets, databases and financial packages. Experience of handling complex enquiries whilst maintaining a high standard of customer care (face-to-face, email, telephone etc) Educated to NVQ3 level or equivalent Knowledge of data analysis and collection and presentation techniques Knowledge of the grant funding and project delivery cycle An understanding of the broader context of external funding and how the monitoring of its use can contribute to meeting Council aims and priorities Hours of work - Monday - Friday - 9.00am - 5.00pm