Routes to Work

If you are a registered client with Routes To Work, please contact your caseworker to apply. If you are not a registered client, please contact us to check you are eligible for this opportunity. Job Title: Procurement Plant Administrator Purpose of Role: Plant Administrator based at our Head Office, Motherwell. This is a key role within the Procurement Department to help support the Plant Manager with the company's vehicle fleet and equipment. You will be responsible for maintaining asset registers, arranging servicing and maintenance, handling fuel usage reports, and ensuring accurate records across our fleet management system. Requirements (you will have): Skills, Qualifications & Experience Plant / Machinery knowledge Strong organizational skills with attention to detail. Ability to multitask and work under minimal supervision. Strong communication skills and the ability to work in a team. Driving Licence Strong administration / Microsoft office / excel We pride ourselves on creating a collaborative and supportive work environment where teamwork is valued. Our company is committed to innovation and efficiency, and we encourage continuous improvement in all areas of the business. If you are an organized individual with a passion for operational efficiency, we'd love to hear from you! The Role (requires): The role: Maintain and update the master register for company vehicles and assets. Arrange servicing, maintenance, MOTs, and any required testing. Upload all relevant records to the SharePoint asset number folder. Raise and process asset and maintenance orders, including GRNs. Resolve queries on asset invoices by liaising with appropriate teams. Hired Vehicle Management: Coordinate servicing, MOTs, and maintenance for hired vehicles. Collaborate with internal teams to source and raise orders for additional vehicles. Manage off-hiring processes, ensuring correct orders are issued and tracked. Vehicle Tracking: Maintain tracking systems on all applicable vehicles. Update tracking information and set up alerts for driving behaviours (e.g., speeding, geo zones). Run reports for Line Managers and senior management. Highlight any inappropriate vehicle use to the Line Manager. Fuel Usage Monitoring: Prepare weekly fuel usage reports for the company's fuel management systems. Manage the issuance and cancellation of fuel cards and fobs, as instructed. Weekly Plant Allocations: Manage the weekly plant sheet for projects Ensure accurate GRNs from delivery tickets; follow up with suppliers as needed. Process weekly allocations for cost accruals and handle off-hiring requests. Resolve plant-related invoice queries for projects Other General Duties: Collaborate with other team members and assist with general tasks as needed. Provide coverage for team members on annual leave or during unexpected absences. Address queries or issues raised by Line Manager or Directors promptly.

Routes To Work is seeking a Procurement Plant Administrator to support the Plant Manager with the fleet, assets and maintenance. Based at our Head Office in Motherwell, you will manage asset registers, fuel usage, and weekly plant allocations, ensuring accurate records and efficient service delivery. You will coordinate servicing, track vehicles, raise orders, and liaise with internal teams to resolve invoice queries while maintaining SharePoint records for project assets.