gen2fund.com

Senior Administrator, Corporate Secretarial Job Category : Client Service Requisition Number : SENIO003230 Full-Time Hybrid Locations Showing 1 location Gen II (UK) Southampton Southampton, WHIT PO157AD, GBR Description What's the role? To join our Corporate Secretarial Services team to ensure the provision of a professional, first-class service to team clients. What you'll be doing Your role may include, but will not be limited to, the following tasks which we call 'Defined Business Activities'. The list of defined business activities is not exhaustive and may be amended from time to time: Specific Responsibilities: Understand Scope of Corporate Secretarial Services for Clients: Agree scope of services and expectations for deliverables with Client Service team for each client, to include consideration of billing arrangements (core or additional). Review and Approve Deliverables from Junior Corporate Secretarial Staff: Take primary responsibility for reviewing and approving the deliverables prepared by team members, ensuring the accuracy, quality, and compliance of all documents. Ensure team members adhere to all relevant policies and procedures and scope of services as agreed with client service team. Oversee and Draft Documentation: Take full responsibility for drafting and overseeing the creation of Board, Committee or Shareholder meeting minutes and resolutions. Circulate drafts for approval by client service team and/or client and/or adviser, ensuring feedback from review is considered and if appropriate incorporated into drafts and future work. Client Portfolio Responsibility: Take responsibility for corporate secretarial services to allocated client portfolio, ensuring full compliance with statutory frameworks. Ensure efficient feedback loop with team manager and client relationship manager on client portfolio. Provide information and input on client profiles and file reviews in collaboration with the client service team. Convene and Attend Client Board or Shareholder Meetings: Lead the organisation of board and general meetings for clients within your portfolio, preparing minutes and convening notices, and ensuring seamless governance processes. Ensure preparation and maintenance of governance calendars for clients within your portfolio. Completion of Document Execution and Deadlines: Take ownership of coordinating the signatures of transaction documents, ensuring all filings and documentation are processed within the prescribed deadlines. Adherence to authorisation levels and compliance standards across multiple entities. Ensure Maintenance of Statutory Books and Records: Working with the relevant data control teams, ensure that statutory books and records are accurately maintained, and updates are completed in a timely manner. Ensure Compliance with Statutory Filing Requirements: Ensure timely and accurate filings with Registrar of Companies and any listing authority filings (as applicable) for clients within your portfolio. Ensure Completion Registrations and Renewals: Complete initial registrations and renewals in line with relevant regulations such as the Register of Overseas Entities, Legal Entity Identifier (LEI), trust registrations. ensuring relevant Policies and Procedures are followed at all times. Ensure Accurate Time-Recording: Take responsibility for accurate time recording on your clients, and knowledge of contracted services. Feedback to team manager and client service manager any additional services requested and record time accordingly. The ideal background for this role: In progress with relevant professional qualification e.g. the Chartered Governance Institute. 4+ years' relevant industry experience Understanding and knowledge of the finance/private equity/real estate industry, legislation, company law, corporate governance best practice and regulatory requirements in which we operate Role Location/Hybrid Schedule This role is based in our Southampton office. Although the nature of most of the roles within Gen II cannot be classed as totally flexible, there is scope in some cases for a form of Agile Working. The different ways in which Agile Working can be undertaken is dependent on the demands and needs of the business, the office space available and the individual's preferences and circumstances.

is seeking a Senior Administrator in Corporate Secretarial Services based in Southampton to provide first-class service to clients. The role includes drafting documentation, overseeing deliverables, and ensuring compliance with statutory frameworks. Applicants should have a professional qualification in governance or similar, with over 4 years of industry experience. A hybrid work schedule may be available depending on circumstances.

Gen II in Southampton is seeking a financial assistant to monitor cash flows and maintain asset records. This role requires a strong academic foundation in finance or accounting, and the ideal candidate will work towards a professional qualification in fund administration. Responsibilities include daily monitoring of client accounts, assisting with client reports, and collaborating with senior staff. Candidates should possess sound knowledge of Microsoft Office and an understanding of financial regulations.

Gen II (UK) Southampton Southampton, WHIT PO157AD, GBR Description Working from our Southampton office, you will be assisting Gen II in carrying out its responsibilities under the depositary requirements of the Alternative Investment Fund Management Directive (AIFMD), namely cash flow monitoring, record keeping and verification of assets and general oversight. What you'll be doing Ensure daily cash flow monitoring of client bank accounts is undertaken Maintain asset registers and undertake procedures to verify the ownership of those assets Review of drawdowns and distributions, ensuring the expected procedures have been followed Quarterly review of management account information, valuations and reconciliations Review the reconciliations of monthly cash activity Correspond with clients and intermediaries Ensure funds are compliant with key underlying fund documentation and that any issues are identified, logged and resolved in a timely manner Prepare and present periodic client reports Assist with on-site visits to investment managers and fund administrators Organising own client portfolio, prioritising workload and dealing with matters in a timely manner Work effectively within the team but show appropriate levels of initiative Assist with the onboarding of new clients and funds Supervise and assist in training and development of more junior staff The ideal background for this role: Experience of working in Depositary, Fund Administration or Fund Accounting of private equity or real estate funds Experience of working with a portfolio of clients Strong analytical skills and attention to detail Excellent communication and client service skills Experience of managing a team Sound academic background (preferably Finance/Accounting related) Sound knowledge of Microsoft office, including Excel and Word Role Location/Hybrid Schedule This role is based in our Southampton office. Although the nature of most of the roles within Gen II cannot be classed as totally flexible, there is scope in some cases for a form of Agile Working. The different ways in which Agile Working can be undertaken is dependent on the demands and needs of the business, the office space available and the individual's preferences and circumstances.

Gen II (UK) Southampton Southampton, WHIT PO157AD, GBR Description Working from our Southampton office, you will be assisting Gen II in carrying out its responsibilities under the depositary requirements of the Alternative Investment Fund Management Directive (AIFMD), namely cash flow monitoring, record keeping and verification of assets and general oversight. What you'll be doing Ensure daily cash flow monitoring of client bank accounts is undertaken Maintain asset registers and undertake procedures to verify the ownership of those assets Review of drawdowns and distributions, ensuring the expected procedures have been followed Quarterly review of management account information, valuations and reconciliations Review the reconciliations of monthly cash activity Correspond with clients and intermediaries Ensure funds are compliant with key underlying fund documentation and that any issues are identified, logged and resolved in a timely manner Prepare and present periodic client reports Assist with on site visits to investment managers and fund administrators Organising own client portfolio, prioritising workload and dealing with matters in a timely manner Work effectively within the team but show appropriate levels of initiative Assist with the onboarding of new clients and funds Supervise and assist in training and development of more junior staff The ideal background for this role Experience of working in Depositary, Fund Administration or Fund Accounting of private equity or real estate funds Experience of working with a portfolio of clients Strong analytical skills and attention to detail Excellent communication and client service skills Experience of managing a team Sound academic background (preferably Finance/Accounting related) Sound knowledge of Microsoft office, including Excel and Word Role Location/Hybrid Schedule This role is based in our Southampton office. Although the nature of most of the roles within Gen II cannot be classed as totally flexible, there is scope in some cases for a form of Agile Working. The different ways in which Agile Working can be undertaken is dependent on the demands and needs of the business, the office space available and the individual's preferences and circumstances.

Gen II (UK) Southampton Southampton, WHIT PO157AD, GBR Description What's the role? Within this exciting opportunity, you will be assisting Gen II in carrying out its responsibilities under the depositary requirements of the Alternative Investment Fund Management Directive (AIFMD), namely cash flow monitoring, record keeping and verification of assets and general oversight. What you'll be doing Undertake daily cash flow monitoring of client bank accounts Maintain asset registers and review of ownership documentation of those assets Review of drawdowns and distributions Quarterly analysis of management account information and reconciliations Reconciliations of monthly cash activity Corresponding with clients and intermediaries Assisting more senior staff with their client portfolio Assisting with the preparation of client reports Organising own client portfolio, prioritising workload and dealing with matters in a timely manner Assisting with review of invoices Daily input of time on timesheet The ideal background for this role Sound academic background (preferably Finance/Accounting related) Preference for candidate to be studying towards or willingness to study for a professional qualification such as: Certificate or Diploma in Fund Administration CISI - Foundation Preferred experience working in Depositary or Fund Administration Understanding of the finance industry and regulatory requirements in which we operate Sound knowledge of Microsoft office, including Excel and Word Role Location/Hybrid Schedule This role is based in our Southampton office. Although the nature of most of the roles within Gen II cannot be classed as totally flexible, there is scope in some cases for a form of Agile Working. The different ways in which Agile Working can be undertaken is dependent on the demands and needs of the business, the office space available and the individual's preferences and circumstances.