The Opportunity Reporting to the Deputy or Head of WFM, providing assistance in day to day financial management, staffing and administration for the team. Key responsibilities Support WFM Team - including Soft Services, Hard Services and Project requirements. Day to day responsibility for group finances - coding invoices, approving & managing purchase orders, expense claims, updating finance trackers, forwarding invoices for approval and ensuring timely payment. Monthly meeting with WFM Managers to discuss finance, raising any issues the WFM Manager needs to deal with. Assist finance team with general financial housekeeping activities, such as checking dead job numbers, journaling costs & accruals. Prepare first draft of Operating Plan and Outturn for review with Head of WFM, with high level summary. Submit approved Plan in accordance with regional deadlines. Monitor costs monthly against Operating Plan, advising managers and Head of WFM where there is variance. Approve timesheets for imported time and assist staff with completion to ensure that all timesheets are submitted before month end financial close. Support with new supplier onboarding process for the group. Assist with onboarding of new suppliers on ePermits. Manage the PO process, raising POs, approvals and training. Assisting local offices with communications to suppliers where required. Provide relevant reporting both monthly and on an ad hoc basis as required by Head of WFM. Diary management as required for the Deputy or Head of WFM and management of group shared calendars. Arrange travel for the group as required. Arrange, chair and minute meetings for the group as required. Lead on various WFM projects and process improvement. Manage WFM purchasing for the group/estate. Manage recruitment process and onboarding of new starters - to include ID cards requests, inductions, including H&S, training records, IT accounts, equipment, and shared drive access. Management and development of the WFM SharePoint. Provide inductions to new staff including specialist WFM group software and WFM Procedures. Appraisal admin for the group. Liaison with HR group, Finance Group, Health and Safety and others to ensure compliance with company procedures. Management of the group filing structure and mail manager collections. Ensure all group procedures are reviewed and updated in line with ISO41001. Staff management e.g. holiday requests approval, absence notification procedures, staff absence reporting. Programme administrator for office/WFM projects. System Administrator for ePermits. Organise and approve team training. Coordinate insurance renewals and ensure that the Insurance team are kept up to date of any major changes or hot works. Is this role right for you? 3 years relevant experience. IOSH Working Safely preferred but not essential. Previous Finance knowledge. Understanding of Facilities Management. Previous experience of SAP Concur. High degree of IT literacy, particularly in Microsoft Office including advanced Excel knowledge. Ability to cope with deadlines. Ability to anticipate and pre empt problems. People person with a positive attitude and high degree of customer service delivery. Strong work ethic. Team player. Flexibility to adapt to changing needs of the business. What we offer you At Arup, we care about each member's success, so we can grow together. Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive - through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do. We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup's legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts. Different people, shared values Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you're pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas - this drives our excellence. Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross cultural working to gender equity and LGBTQ+ and disability inclusion - we aim to create a space for you to express yourself and make a positive difference. We are committed to making our recruitment process and workplaces accessible to all candidates. Please contact to let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.
27/07/2026
Full time
The Opportunity Reporting to the Deputy or Head of WFM, providing assistance in day to day financial management, staffing and administration for the team. Key responsibilities Support WFM Team - including Soft Services, Hard Services and Project requirements. Day to day responsibility for group finances - coding invoices, approving & managing purchase orders, expense claims, updating finance trackers, forwarding invoices for approval and ensuring timely payment. Monthly meeting with WFM Managers to discuss finance, raising any issues the WFM Manager needs to deal with. Assist finance team with general financial housekeeping activities, such as checking dead job numbers, journaling costs & accruals. Prepare first draft of Operating Plan and Outturn for review with Head of WFM, with high level summary. Submit approved Plan in accordance with regional deadlines. Monitor costs monthly against Operating Plan, advising managers and Head of WFM where there is variance. Approve timesheets for imported time and assist staff with completion to ensure that all timesheets are submitted before month end financial close. Support with new supplier onboarding process for the group. Assist with onboarding of new suppliers on ePermits. Manage the PO process, raising POs, approvals and training. Assisting local offices with communications to suppliers where required. Provide relevant reporting both monthly and on an ad hoc basis as required by Head of WFM. Diary management as required for the Deputy or Head of WFM and management of group shared calendars. Arrange travel for the group as required. Arrange, chair and minute meetings for the group as required. Lead on various WFM projects and process improvement. Manage WFM purchasing for the group/estate. Manage recruitment process and onboarding of new starters - to include ID cards requests, inductions, including H&S, training records, IT accounts, equipment, and shared drive access. Management and development of the WFM SharePoint. Provide inductions to new staff including specialist WFM group software and WFM Procedures. Appraisal admin for the group. Liaison with HR group, Finance Group, Health and Safety and others to ensure compliance with company procedures. Management of the group filing structure and mail manager collections. Ensure all group procedures are reviewed and updated in line with ISO41001. Staff management e.g. holiday requests approval, absence notification procedures, staff absence reporting. Programme administrator for office/WFM projects. System Administrator for ePermits. Organise and approve team training. Coordinate insurance renewals and ensure that the Insurance team are kept up to date of any major changes or hot works. Is this role right for you? 3 years relevant experience. IOSH Working Safely preferred but not essential. Previous Finance knowledge. Understanding of Facilities Management. Previous experience of SAP Concur. High degree of IT literacy, particularly in Microsoft Office including advanced Excel knowledge. Ability to cope with deadlines. Ability to anticipate and pre empt problems. People person with a positive attitude and high degree of customer service delivery. Strong work ethic. Team player. Flexibility to adapt to changing needs of the business. What we offer you At Arup, we care about each member's success, so we can grow together. Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive - through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do. We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup's legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts. Different people, shared values Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you're pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas - this drives our excellence. Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross cultural working to gender equity and LGBTQ+ and disability inclusion - we aim to create a space for you to express yourself and make a positive difference. We are committed to making our recruitment process and workplaces accessible to all candidates. Please contact to let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.
EF Cambridge is seeking a proactive and tech-savvy individual to join our facilities team as Facilities & IT Coordinator, working at our large international campus in Hills Road. Position Details Full-time - Monday to Friday 8.30am-5.30pm August/September start Permanent contract The ideal candidate will be a hands-on problem solver who enjoys working in a fast-paced, multicultural environment, ensuring our facilities and technology run smoothly for students and staff alike. If this sounds like you, we encourage you to apply! Careers at EF Open the world with us At EF Education First, we believe the world is better when people strive to understand one another. With 600+ schools and offices in 50 countries, we offer immersive programs in language, travel, cultural exchange, and academics, turning dreams into global opportunities. Join us in our shared mission of opening the world through education. Your Role Provides overall care and upkeep of the EF School building Maintenance of school equipment Keeping up to date with compliance matters and informing school staff and management about any updates in this area Ensuring health & safety and accreditation compliance Ensure school ledger with weekly, quarterly and yearly tasks Is kept up to date and accurate Maintaining security of the building to ensure we are compliant Responsible for organising and coordinating School supplies, stock inventory and IT inventory Liaising with finance with regards to invoices and supplier payments Work with the School Director to oversee the school budget for school building upkeep including cleaning and fixtures and fittings Provides necessary information and requests from staff IT concerns Ensure supplier communication is recorded and updated routinely and shared Works closely with the Accommodation Manager to oversee the Residence facilities, compliance, safety and IT in each building. Attend in-house meetings and EF central meetings on a regular basis and ensure effective communication of policies through staff meetings. Works towards whole school goals Complies with all health and safety regulations Takes part in an emergency on call phone rota with other school staff Is a trained Fire Warden with assigned duties in the fire evacuation procedure. Assists with other duties as requested by the School Director Requirements Strong organisational and administrative skills Excellent attention to detail Willing to undertake Health and Safety, OSH and First Aid in the workplace training Keen interest in IT, technology and willingness to learn Experience of working with external suppliers, negotiation skills a plus Creative approach to problem solving A positive attitude as well as a strong sense of ownership and the drive to succeed. Commitment to providing excellent customer service A flexible approach to work & hours of work undertaken is essential All responsibilities will be undertaken in accordance with EF policy and legal frameworks as well as ISI and British Council criteria Have the right to live and work in the UK on commencement of employment Clean DBS check and two references required Why You'll Love Working with EF International environment with diverse students and staff Continuous professional development and training opportunities Regular social events and team activities Ambition is nurtured and fast-tracked career enhancement opportunities are provided Staff are encouraged to innovate, take ownership of their ideas and bring them to fruition A culture that values innovation, ownership, and initiative Employee assistance program Access to EF Hello language learning platform EF Education First - Our History and Values Career Progression at EF EF is committed to safeguarding and promoting the welfare of children and adults and expects all staff and volunteers to share this commitment. References will be followed up and will ask specifically whether there is any reason that the applicant should not be engaged in situations where they have responsibility for, or substantial access to, persons under 18. Upon interview all gaps in CVs must be explained satisfactorily and proof of identity and, where applicable, qualifications will be required. Appropriate suitability checks will be required prior to confirmation of appointment. EF is proud to be an equal opportunity employer and we are committed to inclusion and belonging across race, ethnicity, gender, age, religion, identity, parental status, experience, and everything else that makes you unique.
27/07/2026
Full time
EF Cambridge is seeking a proactive and tech-savvy individual to join our facilities team as Facilities & IT Coordinator, working at our large international campus in Hills Road. Position Details Full-time - Monday to Friday 8.30am-5.30pm August/September start Permanent contract The ideal candidate will be a hands-on problem solver who enjoys working in a fast-paced, multicultural environment, ensuring our facilities and technology run smoothly for students and staff alike. If this sounds like you, we encourage you to apply! Careers at EF Open the world with us At EF Education First, we believe the world is better when people strive to understand one another. With 600+ schools and offices in 50 countries, we offer immersive programs in language, travel, cultural exchange, and academics, turning dreams into global opportunities. Join us in our shared mission of opening the world through education. Your Role Provides overall care and upkeep of the EF School building Maintenance of school equipment Keeping up to date with compliance matters and informing school staff and management about any updates in this area Ensuring health & safety and accreditation compliance Ensure school ledger with weekly, quarterly and yearly tasks Is kept up to date and accurate Maintaining security of the building to ensure we are compliant Responsible for organising and coordinating School supplies, stock inventory and IT inventory Liaising with finance with regards to invoices and supplier payments Work with the School Director to oversee the school budget for school building upkeep including cleaning and fixtures and fittings Provides necessary information and requests from staff IT concerns Ensure supplier communication is recorded and updated routinely and shared Works closely with the Accommodation Manager to oversee the Residence facilities, compliance, safety and IT in each building. Attend in-house meetings and EF central meetings on a regular basis and ensure effective communication of policies through staff meetings. Works towards whole school goals Complies with all health and safety regulations Takes part in an emergency on call phone rota with other school staff Is a trained Fire Warden with assigned duties in the fire evacuation procedure. Assists with other duties as requested by the School Director Requirements Strong organisational and administrative skills Excellent attention to detail Willing to undertake Health and Safety, OSH and First Aid in the workplace training Keen interest in IT, technology and willingness to learn Experience of working with external suppliers, negotiation skills a plus Creative approach to problem solving A positive attitude as well as a strong sense of ownership and the drive to succeed. Commitment to providing excellent customer service A flexible approach to work & hours of work undertaken is essential All responsibilities will be undertaken in accordance with EF policy and legal frameworks as well as ISI and British Council criteria Have the right to live and work in the UK on commencement of employment Clean DBS check and two references required Why You'll Love Working with EF International environment with diverse students and staff Continuous professional development and training opportunities Regular social events and team activities Ambition is nurtured and fast-tracked career enhancement opportunities are provided Staff are encouraged to innovate, take ownership of their ideas and bring them to fruition A culture that values innovation, ownership, and initiative Employee assistance program Access to EF Hello language learning platform EF Education First - Our History and Values Career Progression at EF EF is committed to safeguarding and promoting the welfare of children and adults and expects all staff and volunteers to share this commitment. References will be followed up and will ask specifically whether there is any reason that the applicant should not be engaged in situations where they have responsibility for, or substantial access to, persons under 18. Upon interview all gaps in CVs must be explained satisfactorily and proof of identity and, where applicable, qualifications will be required. Appropriate suitability checks will be required prior to confirmation of appointment. EF is proud to be an equal opportunity employer and we are committed to inclusion and belonging across race, ethnicity, gender, age, religion, identity, parental status, experience, and everything else that makes you unique.
EF Cambridge is seeking a proactive Facilities & IT Coordinator to maintain the school building, equipment, and IT inventories on a large international campus in Hills Road. The role involves coordinating suppliers, health and safety compliance, and budget-related tasks in a fast-paced, multicultural environment. The successful candidate will be hands-on, organised, and able to communicate policies effectively.
27/07/2026
Full time
EF Cambridge is seeking a proactive Facilities & IT Coordinator to maintain the school building, equipment, and IT inventories on a large international campus in Hills Road. The role involves coordinating suppliers, health and safety compliance, and budget-related tasks in a fast-paced, multicultural environment. The successful candidate will be hands-on, organised, and able to communicate policies effectively.
Cambridge University Hospitals
Cambridge, Cambridgeshire
Main area Division E - Paediatrics Grade Band 4 Contract Permanent Hours Full time Part time Flexible working 37.5 hours per week (Full Time or Part Time / Flexible working hours may be considered) Job ref 180-E-CVA849 Employer Cambridge University Hospitals NHS Foundation Trust Employer type NHS Site Addenbrookes Hospital-Division E Town Cambridge Salary £28,392 - £31,157 p.a. pro rata Salary period Yearly Closing 30/07/:59 Job overview An exciting opportunity has arisen to join the Children's Services team at Cambridge University Hospitals in a key administrative role within the CHEERS Network (Child and Adolescent East of England Rheumatology Service). You will work closely with colleagues across Children's Services at CUH and across the network at a regional level. The role requires administrative and organisational skills, the ability to prioritise effectively whilst working to deadlines, a keen eye for details and excellent communication skills. Experience with data and Microsoft Office, specifically Excel and Word are highly desirable. If you are a motivated team player with the ability to successfully manage multiple priorities and would like to work as a key member of a busy team, then we would love to hear from you. Main duties of the job To support the professional administration to the Child and Adolescent East of England Rheumatology Service (CHEERS) to all its users, including patients, relatives and colleagues. You will provide comprehensive high quality administrative support to the Paediatric Rheumatology Clinical Team. This will specifically include liaising with colleagues from around the region to ensure care is optimised for patients, their families and our colleagues within the clinical network, as well as proactively managing patient pathways, booking patients in line with Trust and Network Policies and National targets. Working for our organisation Our Trust Cambridge University Hospitals (CUH) NHS Foundation Trust comprises Addenbrooke's Hospital and the Rosie Hospital in Cambridge. With over 13,000 staff and over 1100 beds the priorities of the Trust focus on a quality service which is all about people - patients, staff and partners. Recognised as providing 'outstanding' care to our patients and rated 'Good' overall by the Care Quality Commissioner, is testament to the skill and dedication of the people who work here. CUH's values - Together - Safe, Kind, Excellent - are at the heart of patient care, defining the way all staff work and behave. The Trust provides accessible high-quality healthcare for the local people of Cambridge, together with specialist services, dealing with rare or complex conditions for a regional, national and international population. CUH is committed to promoting a diverse and inclusive community - a place where we can all be ourselves. We value our differences and fully advocate and support an inclusive working environment where every individual can fulfil their potential. We want to ensure our people are truly representative of all the communities that we serve. We welcome applications for all positions in the organisation irrespective of people's age, disability, ethnicity, race, nationality, gender identity, sex, sexual orientation, religion or belief, marriage and civil partnership status, or pregnancy and maternity status or social economic background. Detailed job description and main responsibilities Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities. Due to Home Office immigration rules, a full time permanent vacancy cannot be filled by individuals on a Student visa. Therefore, please be advised that if you are a Student visa holder, we will not be able to offer you a full time permanent contract unless you have: applied for a Graduate visa or you will have successfully completed your course and have applied for a Graduate visa before the anticipated start date of your employment As per Home Office guidelines, please be aware that, unfortunately, the Trust is unable to offer sponsorship for this particular position. The advert will close at midnight on 30 July 2026. Interviews are due to be held in the week commencing 3 August 2026. Benefits to you At Cambridge University Hospitals, we want to do all we can to support good working days. We offer development opportunities and a wide range of benefits, including on-site leisure facilities, shopping concourse and day nurseries. Our good work programme currently includes providing reduced cost Stagecoach bus travel to and from Cambridge University Hospital site. Park and Ride bus journeys between Babraham Road and Trumpington sites are free, as is the route to and from Cambridge train station and our hospitals. We also subsidise the cost of parking on site for eligible staff. On CUH campus, hot food is available 24/7 and at a reduced cost for colleagues. Recently we launched the first of our staff pod break spaces. Located in the Deakin Centre, we have a purpose-created colleague-only café, with free tea and coffee, a break space and private outside area for colleagues to rest, refuel and recharge. Just one of the ways we are working hard to support good working days at CUH. CUH is committed to assisting employees in achieving a good work-life balance irrespective of role or personal circumstances. Flexible arrangements may include, but are not limited to, part-time working, job-share, term-time working and flexible start and finish times. Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered. We welcome applications from the Armed Forces. Person specification Qualifications NVQ Level 4 or NQV Level 3 plus knowledge of medical terminology, organisational policies and procedures and knowledge and experience of Outpatient Services and collating data Typing qualification or equivalent experience (if applicable) Specific technical / professional qualification (if applicable) Secretary qualification or equivalent Experience Experience of working in a busy clerical / office environment or Reception service Secretarial and/or administrative experience, including minute taking Prioritising, planning and organising own tasks Working within guidelines Experience of dealing with difficult situations and confrontations Data entry experience and documentation Experience of producing documents to a high standard Confidentiality and data protection processes and procedures Previous experience of working in NHS Previous experience of working with medical records, specifically Epic Experience of working with EPIC hospital system Knowledge Understanding of confidentiality and data protection processes and procedures Sound knowledge of office procedures Good working knowledge of Microsoft Office packages Awareness of NHS targets and Trust priorities Knowledge of the Trust including awareness of priorities Knowledge of Trust information systems Knowledge of Medical Terminology Skills Ability to manage/work as part of a team Excellent communication skills including telephone, email, face to face Ability to organise and manage own time keeping to schedule and deadlines Ability to use own initiative and work autonomously IT skills - ability to use Microsoft packages, including Excel and email Willing to take on / learn new skills Ability to show attention to detail and accuracy Ability to adapt and embrace change To be flexible in response to service needs Ability to work under pressure Ability to store and safeguard confidential documents Ability to touch type Ability to think laterally and an innovative approach to problem solving Additional Requirements The ability to understand and behave at all times, towards patients, visitors and colleagues according to the Trust values of Safe, Kind, Excellent. Employer certification / accreditation badges The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
27/07/2026
Full time
Main area Division E - Paediatrics Grade Band 4 Contract Permanent Hours Full time Part time Flexible working 37.5 hours per week (Full Time or Part Time / Flexible working hours may be considered) Job ref 180-E-CVA849 Employer Cambridge University Hospitals NHS Foundation Trust Employer type NHS Site Addenbrookes Hospital-Division E Town Cambridge Salary £28,392 - £31,157 p.a. pro rata Salary period Yearly Closing 30/07/:59 Job overview An exciting opportunity has arisen to join the Children's Services team at Cambridge University Hospitals in a key administrative role within the CHEERS Network (Child and Adolescent East of England Rheumatology Service). You will work closely with colleagues across Children's Services at CUH and across the network at a regional level. The role requires administrative and organisational skills, the ability to prioritise effectively whilst working to deadlines, a keen eye for details and excellent communication skills. Experience with data and Microsoft Office, specifically Excel and Word are highly desirable. If you are a motivated team player with the ability to successfully manage multiple priorities and would like to work as a key member of a busy team, then we would love to hear from you. Main duties of the job To support the professional administration to the Child and Adolescent East of England Rheumatology Service (CHEERS) to all its users, including patients, relatives and colleagues. You will provide comprehensive high quality administrative support to the Paediatric Rheumatology Clinical Team. This will specifically include liaising with colleagues from around the region to ensure care is optimised for patients, their families and our colleagues within the clinical network, as well as proactively managing patient pathways, booking patients in line with Trust and Network Policies and National targets. Working for our organisation Our Trust Cambridge University Hospitals (CUH) NHS Foundation Trust comprises Addenbrooke's Hospital and the Rosie Hospital in Cambridge. With over 13,000 staff and over 1100 beds the priorities of the Trust focus on a quality service which is all about people - patients, staff and partners. Recognised as providing 'outstanding' care to our patients and rated 'Good' overall by the Care Quality Commissioner, is testament to the skill and dedication of the people who work here. CUH's values - Together - Safe, Kind, Excellent - are at the heart of patient care, defining the way all staff work and behave. The Trust provides accessible high-quality healthcare for the local people of Cambridge, together with specialist services, dealing with rare or complex conditions for a regional, national and international population. CUH is committed to promoting a diverse and inclusive community - a place where we can all be ourselves. We value our differences and fully advocate and support an inclusive working environment where every individual can fulfil their potential. We want to ensure our people are truly representative of all the communities that we serve. We welcome applications for all positions in the organisation irrespective of people's age, disability, ethnicity, race, nationality, gender identity, sex, sexual orientation, religion or belief, marriage and civil partnership status, or pregnancy and maternity status or social economic background. Detailed job description and main responsibilities Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities. Due to Home Office immigration rules, a full time permanent vacancy cannot be filled by individuals on a Student visa. Therefore, please be advised that if you are a Student visa holder, we will not be able to offer you a full time permanent contract unless you have: applied for a Graduate visa or you will have successfully completed your course and have applied for a Graduate visa before the anticipated start date of your employment As per Home Office guidelines, please be aware that, unfortunately, the Trust is unable to offer sponsorship for this particular position. The advert will close at midnight on 30 July 2026. Interviews are due to be held in the week commencing 3 August 2026. Benefits to you At Cambridge University Hospitals, we want to do all we can to support good working days. We offer development opportunities and a wide range of benefits, including on-site leisure facilities, shopping concourse and day nurseries. Our good work programme currently includes providing reduced cost Stagecoach bus travel to and from Cambridge University Hospital site. Park and Ride bus journeys between Babraham Road and Trumpington sites are free, as is the route to and from Cambridge train station and our hospitals. We also subsidise the cost of parking on site for eligible staff. On CUH campus, hot food is available 24/7 and at a reduced cost for colleagues. Recently we launched the first of our staff pod break spaces. Located in the Deakin Centre, we have a purpose-created colleague-only café, with free tea and coffee, a break space and private outside area for colleagues to rest, refuel and recharge. Just one of the ways we are working hard to support good working days at CUH. CUH is committed to assisting employees in achieving a good work-life balance irrespective of role or personal circumstances. Flexible arrangements may include, but are not limited to, part-time working, job-share, term-time working and flexible start and finish times. Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered. We welcome applications from the Armed Forces. Person specification Qualifications NVQ Level 4 or NQV Level 3 plus knowledge of medical terminology, organisational policies and procedures and knowledge and experience of Outpatient Services and collating data Typing qualification or equivalent experience (if applicable) Specific technical / professional qualification (if applicable) Secretary qualification or equivalent Experience Experience of working in a busy clerical / office environment or Reception service Secretarial and/or administrative experience, including minute taking Prioritising, planning and organising own tasks Working within guidelines Experience of dealing with difficult situations and confrontations Data entry experience and documentation Experience of producing documents to a high standard Confidentiality and data protection processes and procedures Previous experience of working in NHS Previous experience of working with medical records, specifically Epic Experience of working with EPIC hospital system Knowledge Understanding of confidentiality and data protection processes and procedures Sound knowledge of office procedures Good working knowledge of Microsoft Office packages Awareness of NHS targets and Trust priorities Knowledge of the Trust including awareness of priorities Knowledge of Trust information systems Knowledge of Medical Terminology Skills Ability to manage/work as part of a team Excellent communication skills including telephone, email, face to face Ability to organise and manage own time keeping to schedule and deadlines Ability to use own initiative and work autonomously IT skills - ability to use Microsoft packages, including Excel and email Willing to take on / learn new skills Ability to show attention to detail and accuracy Ability to adapt and embrace change To be flexible in response to service needs Ability to work under pressure Ability to store and safeguard confidential documents Ability to touch type Ability to think laterally and an innovative approach to problem solving Additional Requirements The ability to understand and behave at all times, towards patients, visitors and colleagues according to the Trust values of Safe, Kind, Excellent. Employer certification / accreditation badges The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
New Directions Holdings Limited
Cardiff, South Glamorgan
Who are we? We are New Directions, a group of companies that provide UK wide services (including recruitment, training, care provision and other support services) within education, social care and domiciliary care, from a network of offices across the UK. At New Directions, we deeply value our employees as the heart of our success, and we do this through our Impact Initiative. We recognise that each individual brings unique skills, perspectives, and dedication that drive our growth and innovation. We foster a culture of respect, inclusivity, and collaboration where every voice matters. By investing in professional development, well being, and work life balance, we ensure our people feel supported and empowered to thrive. We celebrate achievements, encourage creativity, and provide opportunities for advancement. In summary, our Impact Initiative makes sure you feel valued - with celebrations, wellbeing support, and chances to give back as a team. The Group Facilities Coordinator will be responsible for supporting all aspects of the facilities requirements within the business, effectively managing H&S, contractors/suppliers, procurement across all ND offices. Support the Group Facilities Manager by overseeing and managing the facilities team and day to day operation of premises and facilities services across the organisation. Assist with all aspects of legislative and Health & Safety compliance, including IOSH regulations, fire safety, risk assessments, company policies, and RIDDOR reporting where required. Protect company assets through direct influence over the facilities environment in this role, including hardware, software, systems, and information, and report any suspected security breaches or risk areas promptly. Establish and maintain positive working relationships with colleagues, contractors, and stakeholders across the organisation. Coordinate and support Health & Safety compliance, including risk assessments, office inspections, compliance reporting, and assisting the Group Facilities Manager with H&S duties. Support ISO 14001 and ISO 27001 compliance requirements. Maintain head office security systems and records, including keyholders, alarms, security passes, and the Paxton access system. Assist local managers with the above tasks for satellite sites. Assist with the management of office leases, landlord liaison, statutory compliance, repairs, servicing, and maintenance schedules. Support the sourcing and setup of new office locations in collaboration with managers and the Head of Facilities. Coordinate contractor services, supplier agreements, procurement activities, and stock ordering to ensure cost effective and efficient facilities management. Manage office supplies, stationery, printing resources, deliveries, and procurement processes across all offices. Act as first point of contact for fleet management requirements, including trackers, repairs, maintenance, insurance claims, MID registrations, breakdown cover, fuel cards and fleet reporting. Monitor and manage Facilities Helpdesk requests and liaise with managers regarding facilities requirements. What we offer: Fantastic employee benefits including: A flexible working environment, with the opportunity for hybrid working Health Cashback scheme Life Assurance of 4 x salary Pension Salary Sacrifice Scheme A generous annual leave entitlement of 25 days holiday plus bank holidays (rising to 27 days holiday after two years' service) Opportunity to purchase additional annual leave through salary sacrifice A day off for your birthday A Giving Back day - to offer your services to the local community Electric Vehicle Salary Sacrifice Scheme (subject to qualifying eligibility criteria) Cycle to Work Salary Sacrifice Scheme (subject to qualifying eligibility criteria) Opportunity to join our 3% interest Christmas savings scheme Employee referral scheme; you can earn between £250 and £500 for each successful referral into the business Regular social, health and well being events Free on site parking On site Gym
27/07/2026
Full time
Who are we? We are New Directions, a group of companies that provide UK wide services (including recruitment, training, care provision and other support services) within education, social care and domiciliary care, from a network of offices across the UK. At New Directions, we deeply value our employees as the heart of our success, and we do this through our Impact Initiative. We recognise that each individual brings unique skills, perspectives, and dedication that drive our growth and innovation. We foster a culture of respect, inclusivity, and collaboration where every voice matters. By investing in professional development, well being, and work life balance, we ensure our people feel supported and empowered to thrive. We celebrate achievements, encourage creativity, and provide opportunities for advancement. In summary, our Impact Initiative makes sure you feel valued - with celebrations, wellbeing support, and chances to give back as a team. The Group Facilities Coordinator will be responsible for supporting all aspects of the facilities requirements within the business, effectively managing H&S, contractors/suppliers, procurement across all ND offices. Support the Group Facilities Manager by overseeing and managing the facilities team and day to day operation of premises and facilities services across the organisation. Assist with all aspects of legislative and Health & Safety compliance, including IOSH regulations, fire safety, risk assessments, company policies, and RIDDOR reporting where required. Protect company assets through direct influence over the facilities environment in this role, including hardware, software, systems, and information, and report any suspected security breaches or risk areas promptly. Establish and maintain positive working relationships with colleagues, contractors, and stakeholders across the organisation. Coordinate and support Health & Safety compliance, including risk assessments, office inspections, compliance reporting, and assisting the Group Facilities Manager with H&S duties. Support ISO 14001 and ISO 27001 compliance requirements. Maintain head office security systems and records, including keyholders, alarms, security passes, and the Paxton access system. Assist local managers with the above tasks for satellite sites. Assist with the management of office leases, landlord liaison, statutory compliance, repairs, servicing, and maintenance schedules. Support the sourcing and setup of new office locations in collaboration with managers and the Head of Facilities. Coordinate contractor services, supplier agreements, procurement activities, and stock ordering to ensure cost effective and efficient facilities management. Manage office supplies, stationery, printing resources, deliveries, and procurement processes across all offices. Act as first point of contact for fleet management requirements, including trackers, repairs, maintenance, insurance claims, MID registrations, breakdown cover, fuel cards and fleet reporting. Monitor and manage Facilities Helpdesk requests and liaise with managers regarding facilities requirements. What we offer: Fantastic employee benefits including: A flexible working environment, with the opportunity for hybrid working Health Cashback scheme Life Assurance of 4 x salary Pension Salary Sacrifice Scheme A generous annual leave entitlement of 25 days holiday plus bank holidays (rising to 27 days holiday after two years' service) Opportunity to purchase additional annual leave through salary sacrifice A day off for your birthday A Giving Back day - to offer your services to the local community Electric Vehicle Salary Sacrifice Scheme (subject to qualifying eligibility criteria) Cycle to Work Salary Sacrifice Scheme (subject to qualifying eligibility criteria) Opportunity to join our 3% interest Christmas savings scheme Employee referral scheme; you can earn between £250 and £500 for each successful referral into the business Regular social, health and well being events Free on site parking On site Gym
About Crown Lift Trucks Ltd Since its entry into the material handling industry in the 1960s, Crown Equipment Corporation has earned a reputation for exceptional product design, engineering and manufacturing of its award-winning line of electric lift trucks. From our smallest pallet truck to our highest lifting VNA truck, our goal is to always provide the user with the safest, most efficient and ergonomic forklift truck possible. Crown supports customers with a wide selection of electric forklift trucks ranging from pallet trucks to very narrow-aisle VNA trucks. Our brand promise is: "Crown designs, manufactures, distributes, services and supports material handling products that provide customers with superior value." Quality and performance are the foundation of Crown's success. Since our inception, our company culture has always been about people performing and working as a team to ensure that quality is built into every forklift truck we make. Crown's headquarters, manufacturing facilities and network of branches offer diverse and challenging careers in a broad range of professional and vocational roles. Job Description Answer and process incoming parts requests from all UK branches. Pull orders, receive, and put away stock. Order parts and develop relationships with Crown Parts Centre and outside vendors. Enhance branch satisfaction with parts support and by responding to branch concerns/requests. Maintain direct contact with all branch parts coordinators/administrators. Process paperwork. Inventory control to include cycle counts of stockroom. Person Specification Essential Skills: GCSEs or equivalent Good verbal communication, written communication, interpersonal, organizational, numerical perception, and computer skills Parts or inventory control experience and lift truck industry experience preferred Working knowledge of Microsoft Office (including Excel and Word), Parts and Service manuals, Internet Ordering software. Ability to follow instructions given in written, oral or diagram form. Ability to problem solve and find alternative solutions with regards to long lead times from suppliers. Flexibility to work as part of a team and as an individual. Desirable Skills: Knowledge of Baan software or equivalent package Vacancy Details Hours of Work: Monday to Thursday - 08:00am to 16:30pm (with 1 hour unpaid for lunch) Friday - 08:00am to 4:00pm (with 1 hour unpaid for lunch) Salary: Dependent on experience Holidays: 25 days holiday. At Crown, we know that our employees are the driving force behind our success in the material handling industry. We cultivate a culture of passionate people and inspired innovation. In fact, throughout Crown's history, more than 1,000 employees have reached a 25-year milestone, and we are proud to have travelled their career paths with them. From employee training and development to competitive compensation packages, we invest in our employees, knowing that people are always at the core of what moves us forward. In addition to financial remuneration and participation, we offer our employees various social benefits including but not limited to: Company pension plan. 25 days annual leave plus bank holidays. Excellent discount scheme with access to the best perks from some of the UK's biggest brands. Employee assistance programme.
27/07/2026
Full time
About Crown Lift Trucks Ltd Since its entry into the material handling industry in the 1960s, Crown Equipment Corporation has earned a reputation for exceptional product design, engineering and manufacturing of its award-winning line of electric lift trucks. From our smallest pallet truck to our highest lifting VNA truck, our goal is to always provide the user with the safest, most efficient and ergonomic forklift truck possible. Crown supports customers with a wide selection of electric forklift trucks ranging from pallet trucks to very narrow-aisle VNA trucks. Our brand promise is: "Crown designs, manufactures, distributes, services and supports material handling products that provide customers with superior value." Quality and performance are the foundation of Crown's success. Since our inception, our company culture has always been about people performing and working as a team to ensure that quality is built into every forklift truck we make. Crown's headquarters, manufacturing facilities and network of branches offer diverse and challenging careers in a broad range of professional and vocational roles. Job Description Answer and process incoming parts requests from all UK branches. Pull orders, receive, and put away stock. Order parts and develop relationships with Crown Parts Centre and outside vendors. Enhance branch satisfaction with parts support and by responding to branch concerns/requests. Maintain direct contact with all branch parts coordinators/administrators. Process paperwork. Inventory control to include cycle counts of stockroom. Person Specification Essential Skills: GCSEs or equivalent Good verbal communication, written communication, interpersonal, organizational, numerical perception, and computer skills Parts or inventory control experience and lift truck industry experience preferred Working knowledge of Microsoft Office (including Excel and Word), Parts and Service manuals, Internet Ordering software. Ability to follow instructions given in written, oral or diagram form. Ability to problem solve and find alternative solutions with regards to long lead times from suppliers. Flexibility to work as part of a team and as an individual. Desirable Skills: Knowledge of Baan software or equivalent package Vacancy Details Hours of Work: Monday to Thursday - 08:00am to 16:30pm (with 1 hour unpaid for lunch) Friday - 08:00am to 4:00pm (with 1 hour unpaid for lunch) Salary: Dependent on experience Holidays: 25 days holiday. At Crown, we know that our employees are the driving force behind our success in the material handling industry. We cultivate a culture of passionate people and inspired innovation. In fact, throughout Crown's history, more than 1,000 employees have reached a 25-year milestone, and we are proud to have travelled their career paths with them. From employee training and development to competitive compensation packages, we invest in our employees, knowing that people are always at the core of what moves us forward. In addition to financial remuneration and participation, we offer our employees various social benefits including but not limited to: Company pension plan. 25 days annual leave plus bank holidays. Excellent discount scheme with access to the best perks from some of the UK's biggest brands. Employee assistance programme.
Equipment Engineer, Technical Customer SupportApplyremote type: Remotelocations: United Kingdom (Remote)time type: Full timeposted on: Posted Todayjob requisition id: R Equipment Engineer - Technical Customer Support Region: Lower midlands and Northampton. About us Solenis is a leading global producer of specialty chemicals focused on delivering sustainable solutions for water-intensive industries, including consumer, industrial, institutional, food and beverage, and pool and spa water markets. These technologies are used by customers to improve operational efficiencies, enhance product quality, protect plant assets, minimize environmental impact, and create cleaner and safer environments. The company has 71 manufacturing facilities strategically located around the globe and employs a team of over 15,400 professionals in 130 countries across six continents. Solenis is a 2026 US Best Managed Company. For additional information about Solenis, please visit We are thrilled to go to market for the search of our new Equipment Engineer to work with a number of our Water Treatment and Food & Beverage customers across the lower Midlands and Southwest UK regions. As an Equipment Engineer, you will join our team of specialists. You will be responsible for carrying out installation and commissioning of new equipment, planned/scheduled maintenance checks as well as responding to emergency breakdowns. As an Equipment Engineer, you will be based from home where you will receive engineering appointments from our Service Coordinators. You will manage your own diary to ensure appointments are full filled in a timely manner to ensure completion, which will require strong time management skills. About you You'll be an experienced, multi-skilled Field Service Engineer, which a strong background in the fault finding and repair of Mechanical, Electrical and Automated/PLC driven equipment. Your experience will have ideally been gained working in manufacturing/production environments.The ideal candidate will need strong communication skills and interpersonal skills. You will to be highly organised with the ability to work under own initiative. You will be computer literate, be willing to travel between customer sites and live within a commutable distance of lower midlands and the Northampton region. What you'll bring: HNC or ONC in Mechanical or Electrical Engineering. Experience of working in Food & Beverage, Water Treatment, or a manufacturing environment PLC fault finding experience preferred. Proven problem solving and troubleshooting ability in engineering. Automation and Project Management skills an advantage. A clean driving license. The benefits: A competitive salary, Annual bonus scheme A company enhanced pension scheme and Private healthcare. Company vehicle with tools Life assurance. Employee assistance programme. We understand that candidates will not meet every single desired qualification. If your experience looks a little different from what we've identified and you think you can bring value to the role, we'd love to learn more about you. At Solenis, we understand that our greatest asset is our people. That is why we offer competitive compensation, comprehensive benefits and numerous opportunities for professional growth and development. So, if you are interested in working for a world-class company and enjoy solving complex challenges, consider joining our team. Solenis is proud to be an Equal Opportunity Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or national origin and will not be discriminated against on the basis of disability
27/07/2026
Full time
Equipment Engineer, Technical Customer SupportApplyremote type: Remotelocations: United Kingdom (Remote)time type: Full timeposted on: Posted Todayjob requisition id: R Equipment Engineer - Technical Customer Support Region: Lower midlands and Northampton. About us Solenis is a leading global producer of specialty chemicals focused on delivering sustainable solutions for water-intensive industries, including consumer, industrial, institutional, food and beverage, and pool and spa water markets. These technologies are used by customers to improve operational efficiencies, enhance product quality, protect plant assets, minimize environmental impact, and create cleaner and safer environments. The company has 71 manufacturing facilities strategically located around the globe and employs a team of over 15,400 professionals in 130 countries across six continents. Solenis is a 2026 US Best Managed Company. For additional information about Solenis, please visit We are thrilled to go to market for the search of our new Equipment Engineer to work with a number of our Water Treatment and Food & Beverage customers across the lower Midlands and Southwest UK regions. As an Equipment Engineer, you will join our team of specialists. You will be responsible for carrying out installation and commissioning of new equipment, planned/scheduled maintenance checks as well as responding to emergency breakdowns. As an Equipment Engineer, you will be based from home where you will receive engineering appointments from our Service Coordinators. You will manage your own diary to ensure appointments are full filled in a timely manner to ensure completion, which will require strong time management skills. About you You'll be an experienced, multi-skilled Field Service Engineer, which a strong background in the fault finding and repair of Mechanical, Electrical and Automated/PLC driven equipment. Your experience will have ideally been gained working in manufacturing/production environments.The ideal candidate will need strong communication skills and interpersonal skills. You will to be highly organised with the ability to work under own initiative. You will be computer literate, be willing to travel between customer sites and live within a commutable distance of lower midlands and the Northampton region. What you'll bring: HNC or ONC in Mechanical or Electrical Engineering. Experience of working in Food & Beverage, Water Treatment, or a manufacturing environment PLC fault finding experience preferred. Proven problem solving and troubleshooting ability in engineering. Automation and Project Management skills an advantage. A clean driving license. The benefits: A competitive salary, Annual bonus scheme A company enhanced pension scheme and Private healthcare. Company vehicle with tools Life assurance. Employee assistance programme. We understand that candidates will not meet every single desired qualification. If your experience looks a little different from what we've identified and you think you can bring value to the role, we'd love to learn more about you. At Solenis, we understand that our greatest asset is our people. That is why we offer competitive compensation, comprehensive benefits and numerous opportunities for professional growth and development. So, if you are interested in working for a world-class company and enjoy solving complex challenges, consider joining our team. Solenis is proud to be an Equal Opportunity Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or national origin and will not be discriminated against on the basis of disability
Job Overview We are looking for a friendly, professional, and highly organised Receptionist & Facilities Coordinator to join our EMEA Headquarters in London. Key Responsibilities Act as the first point of contact for visitors, employees, clients, and contractors. Manage reception services, visitor registration, ID badges, and access control. Coordinate meeting rooms, catering, onsite meetings, and workplace events. Answer and direct calls, manage reception enquiries, post, and courier services. Support office operations, including supplies, stationery, kitchen facilities, and meeting room equipment. Coordinate repairs, maintenance activities, and workplace services. Assist with invoice processing and Accounts Payable submissions. Support Health & Safety, Fire Safety, and workplace compliance activities. Help maintain a welcoming, safe, and professional office environment. About You Previous experience in Reception, Front of House, Hospitality. Strong customer service and communication skills. Comfortable managing multiple priorities and stakeholders in a busy office environment. Facilities experience including working with vendors, service providers, and office operations. Proactive, organised, and detail oriented. Bilingual language skills would be an advantage. Hours of Work This is a full time, permanent role based out of our London office 5 days per week, 9 5. Why Join Us This is an exciting opportunity to play a key role in creating an outstanding workplace experience at our EMEA headquarters while gaining exposure to facilities management, events, workplace operations, and employee experience initiatives. If you're a people focused professional who thrives in a fast paced environment and enjoys delivering exceptional service, we'd love to hear from you. Equal Employment Opportunity At Clarivate, we are committed to providing equal employment opportunities for all qualified persons with respect to hiring, compensation, promotion, training, and other terms, conditions, and privileges of employment. We comply with applicable laws and regulations governing non discrimination in all locations.
26/07/2026
Full time
Job Overview We are looking for a friendly, professional, and highly organised Receptionist & Facilities Coordinator to join our EMEA Headquarters in London. Key Responsibilities Act as the first point of contact for visitors, employees, clients, and contractors. Manage reception services, visitor registration, ID badges, and access control. Coordinate meeting rooms, catering, onsite meetings, and workplace events. Answer and direct calls, manage reception enquiries, post, and courier services. Support office operations, including supplies, stationery, kitchen facilities, and meeting room equipment. Coordinate repairs, maintenance activities, and workplace services. Assist with invoice processing and Accounts Payable submissions. Support Health & Safety, Fire Safety, and workplace compliance activities. Help maintain a welcoming, safe, and professional office environment. About You Previous experience in Reception, Front of House, Hospitality. Strong customer service and communication skills. Comfortable managing multiple priorities and stakeholders in a busy office environment. Facilities experience including working with vendors, service providers, and office operations. Proactive, organised, and detail oriented. Bilingual language skills would be an advantage. Hours of Work This is a full time, permanent role based out of our London office 5 days per week, 9 5. Why Join Us This is an exciting opportunity to play a key role in creating an outstanding workplace experience at our EMEA headquarters while gaining exposure to facilities management, events, workplace operations, and employee experience initiatives. If you're a people focused professional who thrives in a fast paced environment and enjoys delivering exceptional service, we'd love to hear from you. Equal Employment Opportunity At Clarivate, we are committed to providing equal employment opportunities for all qualified persons with respect to hiring, compensation, promotion, training, and other terms, conditions, and privileges of employment. We comply with applicable laws and regulations governing non discrimination in all locations.
Clarivate Analytics is seeking a friendly, professional Receptionist & Facilities Coordinator to join our EMEA Headquarters in London. You will be the first point of contact for visitors and staff, ensuring a welcoming and efficient front of house and smooth facilities operations. Based in our London office, the role is full-time with responsibility for coordinating meeting rooms, deliveries, supplier liaison, safety and workplace services, and supporting accounts payable processes as needed.
26/07/2026
Full time
Clarivate Analytics is seeking a friendly, professional Receptionist & Facilities Coordinator to join our EMEA Headquarters in London. You will be the first point of contact for visitors and staff, ensuring a welcoming and efficient front of house and smooth facilities operations. Based in our London office, the role is full-time with responsibility for coordinating meeting rooms, deliveries, supplier liaison, safety and workplace services, and supporting accounts payable processes as needed.
Job title: IT Services Coordinator Contact type: Permanent Salary:£39,518.74per annum Working hours:35hours per week, fulltime Location: Manchester - agile Closing date: 30July 2026 About us At One Manchester, we're building places people are proud to call home. We own and manage over 12,000 homes across central, south and east Manchester - but we're more than just a landlord. We provide services, support and opportunities that help people and communities thrive. Everything we do is shaped by our HEART values, our customers and our commitment to creating positive change across our city. We believe safe, affordable homes are the foundation for better lives, and we work together to deliver services that make a meaningful impact every day. We're continuing to evolve and improve how we work, making this an exciting time to join One Manchester. As we deliver the ambitions set out in our Corporate Plan, we're looking for people who share our values and want to help create inclusive, connected and sustainable places where people can thrive. We're proud of our inclusive, customer-focused culture and the way our colleagues work together to make a difference every day. We're looking for people who share our values, care about customers and enjoy working collaboratively to improve services and communities. About the role Support the IT team in managing change, transition and service coordination activities, ensuring IT services, systems and processes are effectively planned, communicated, implemented and embedded into business-as-usual operations. Work closely with Operations, Service Desk, and Solutions & Architecture teams to ensure service readiness, clear ownership, accurate documentation and successful stakeholder engagement. What you'll be doing - Coordinate IT change and transition activities, ensuring governance and ITSM processes are followed. - Support service readiness, handovers and business-as-usual adoption for new, changed and retiring services. - Collaborate with key IT teams to manage risks, dependencies, operational impacts and support requirements. - Maintain visibility of changes, releases and transition activities, providing timely stakeholder updates. - Support Change Advisory Board (CAB) activities, including documentation, impact assessments and reviews. - Ensure service documentation, knowledge articles, support models and operational procedures are in place before release. - Monitor change and transition performance, identify issues and support continuous improvement initiatives. - Promote consistent ITSM practices and support process, governance and ITSM tool improvements. - Coordinate IT Business Partnering activities, maintain service improvement logs and support departmental delivery planning. What we're looking for -Experience in an IT service management environment, with knowledge of change, release, transition and service improvement processes. - Understanding of ITIL principles and ITSM best practices. - Experience supporting IT process improvement, governance and operational documentation. - Knowledge of administering or supporting ITSM tools, including workflows, reporting and knowledge management. - Strong planning, coordination and stakeholder management skills. - Experience managing service readiness, handovers and service improvement initiatives. - Excellent communication, reporting and documentation skills. - Proficient in Microsoft 365 and service management reporting tools. - Ability to build effective relationships across technical teams, suppliers and business stakeholders. - Organised, proactive and customer-focused, with a commitment to driving successful service adoption and continuous improvement. We know that great services start with great people. That's why we're committed to creating a workplace where colleagues feel supported, valued and able to grow. Alongside meaningful work and opportunities to develop, you'll also benefit from: - 27 days' annual leave when you join us, rising to 30 days after three years' service, plus UK bank holidays -the option to buy or sell annual leave through our holiday scheme -a genuine approach to agile and flexible working, dependent on the role -an excellent pension scheme with an 11.4% employer contribution through the Smart SHPS DC salary sacrifice scheme -supportive people policies that help you balance work and life -Medicash healthcare cash plan membership, with Level 1 cover paid by us -a 24/7 Employee Assistance Programme -Perkbox, our benefits platform giving you access to hundreds of discounts, benefits and wellbeing resources - a Cycle to Work scheme through Halfords -access to Manchester Credit Union for affordable financial support, including loans, savings accounts and money guidance -support to gain professional qualifications, with paid memberships fees for relevant professional bodies Equality, diversity and inclusion We're committed to creating a diverse and inclusive organisation where everyone feels valued, respected and able to be themselves. We welcome applications for employment from eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity. As part of our commitment to improving representation, we operate the Rooney Rule and aim to interview at least one ethnically diverse candidate for all roles, and at least one female candidate for roles within our Trades and Facilities teams where women are currently underrepresented. We're also committed to supporting flexible and agile working where possible. If you require flexibility or adjusted working arrangements (including part time hours), we encourage you to speak to us as part of the recruitment process and we can let you know if it can be considered for this particular role.
26/07/2026
Full time
Job title: IT Services Coordinator Contact type: Permanent Salary:£39,518.74per annum Working hours:35hours per week, fulltime Location: Manchester - agile Closing date: 30July 2026 About us At One Manchester, we're building places people are proud to call home. We own and manage over 12,000 homes across central, south and east Manchester - but we're more than just a landlord. We provide services, support and opportunities that help people and communities thrive. Everything we do is shaped by our HEART values, our customers and our commitment to creating positive change across our city. We believe safe, affordable homes are the foundation for better lives, and we work together to deliver services that make a meaningful impact every day. We're continuing to evolve and improve how we work, making this an exciting time to join One Manchester. As we deliver the ambitions set out in our Corporate Plan, we're looking for people who share our values and want to help create inclusive, connected and sustainable places where people can thrive. We're proud of our inclusive, customer-focused culture and the way our colleagues work together to make a difference every day. We're looking for people who share our values, care about customers and enjoy working collaboratively to improve services and communities. About the role Support the IT team in managing change, transition and service coordination activities, ensuring IT services, systems and processes are effectively planned, communicated, implemented and embedded into business-as-usual operations. Work closely with Operations, Service Desk, and Solutions & Architecture teams to ensure service readiness, clear ownership, accurate documentation and successful stakeholder engagement. What you'll be doing - Coordinate IT change and transition activities, ensuring governance and ITSM processes are followed. - Support service readiness, handovers and business-as-usual adoption for new, changed and retiring services. - Collaborate with key IT teams to manage risks, dependencies, operational impacts and support requirements. - Maintain visibility of changes, releases and transition activities, providing timely stakeholder updates. - Support Change Advisory Board (CAB) activities, including documentation, impact assessments and reviews. - Ensure service documentation, knowledge articles, support models and operational procedures are in place before release. - Monitor change and transition performance, identify issues and support continuous improvement initiatives. - Promote consistent ITSM practices and support process, governance and ITSM tool improvements. - Coordinate IT Business Partnering activities, maintain service improvement logs and support departmental delivery planning. What we're looking for -Experience in an IT service management environment, with knowledge of change, release, transition and service improvement processes. - Understanding of ITIL principles and ITSM best practices. - Experience supporting IT process improvement, governance and operational documentation. - Knowledge of administering or supporting ITSM tools, including workflows, reporting and knowledge management. - Strong planning, coordination and stakeholder management skills. - Experience managing service readiness, handovers and service improvement initiatives. - Excellent communication, reporting and documentation skills. - Proficient in Microsoft 365 and service management reporting tools. - Ability to build effective relationships across technical teams, suppliers and business stakeholders. - Organised, proactive and customer-focused, with a commitment to driving successful service adoption and continuous improvement. We know that great services start with great people. That's why we're committed to creating a workplace where colleagues feel supported, valued and able to grow. Alongside meaningful work and opportunities to develop, you'll also benefit from: - 27 days' annual leave when you join us, rising to 30 days after three years' service, plus UK bank holidays -the option to buy or sell annual leave through our holiday scheme -a genuine approach to agile and flexible working, dependent on the role -an excellent pension scheme with an 11.4% employer contribution through the Smart SHPS DC salary sacrifice scheme -supportive people policies that help you balance work and life -Medicash healthcare cash plan membership, with Level 1 cover paid by us -a 24/7 Employee Assistance Programme -Perkbox, our benefits platform giving you access to hundreds of discounts, benefits and wellbeing resources - a Cycle to Work scheme through Halfords -access to Manchester Credit Union for affordable financial support, including loans, savings accounts and money guidance -support to gain professional qualifications, with paid memberships fees for relevant professional bodies Equality, diversity and inclusion We're committed to creating a diverse and inclusive organisation where everyone feels valued, respected and able to be themselves. We welcome applications for employment from eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity. As part of our commitment to improving representation, we operate the Rooney Rule and aim to interview at least one ethnically diverse candidate for all roles, and at least one female candidate for roles within our Trades and Facilities teams where women are currently underrepresented. We're also committed to supporting flexible and agile working where possible. If you require flexibility or adjusted working arrangements (including part time hours), we encourage you to speak to us as part of the recruitment process and we can let you know if it can be considered for this particular role.
Job Title: Lead Worker - Learning Disability Community Wellbeing Service Hourly Rate: £13.44 Per Hour Employment Status: Permanent - Part-time and full-time roles are available Responsible To: Service Coordinator Location: Recruiting in North and South West Birmingham Erdington, Kingstanding, Great Barr Northfield, Selly Oak and Longbridge Who We Look For Are you a warm, personable, and highly motivated individual who can empower and support people with a learning disability? Do you have passion for what you do, are a strong communicator and have good problem-solving skills? Midland Mencap is looking to recruit Lead Workers to provide support to adults with learning disabilities in the Birmingham area. We place a high value upon integrity, ethical standards, and a commitment to excellence. If you have experience working with adults with a learning disability, that's a bonus. But don't be put off if not. We value transferable skills from other sectors and provide comprehensive training to all our staff. What Does A Lead Worker Do? Lead Workers are responsible for providing the appropriate support to an individual within their home environment and ensuring that they remain an active part of their local community. You will support citizens to find and sustain their own home, receive the right benefits, maintain their wellbeing, and access employment, training and volunteering opportunities. The ideal candidate will be able to work in a person-centred way, enabling individuals to exercise choice and control over their own lives to maximise their independence. With the support of a Coordinator, you'll need to be able to work on your own initiative, be comfortable lone working and keep accurate digital records. Duties and Responsibilities Provide support consistent with individual, person-centred, support plans & risk assessments. To identify and connect individuals to community facilities, local services and professionals. Uphold and promote rights, dignity, respect and choices. Assist and support citizens to develop independent living skills, including digital literacy. Assist citizens in maintaining relationships with family, friends and the local community. Assist and support citizens in managing their finances and maximising income. Support to overcome accessibility barriers, explaining information & using accessible formats. To support with access to GPs, dentists, opticians & hospitals, including Annual Health Checks. To support with maintaining emotional, physical, spiritual, cultural and psychological well-being. To record achievements and citizen outcomes, and where possible support with move on. Act in accordance with Midland Mencap's Health and Safety & Equal Opportunities policy. To provide senior staff with any information that affects the well-being of citizens or service operation. To maintain accurate digital records consistent with the service and legal requirements. To use a work issued mobile device to 'Check In/Out' of support sessions. To provide face-to-face support wherever practical, supplemented by remote contact as required. To be willing to undertake training, complete the Care Certificate & attend regular supervision. Experience Essential The ability to work on your own initiative. Willing to work as part of a team. Skills & Ability Essential To support & achieve agreed outcomes in line with support plans. To work with colleagues, family, volunteers, and wider support network to maximise health and wellbeing. To support with tenancy sustainment, promote independence and establish community connections. To support in providing a service which is non-judgemental, responsive, reactive, and tailored to individual needs. The ability to identify, assess and act upon risks. Be highly motivated, creative, pro-active, and resourceful. Be IT proficient, with the ability to use a mobile device to record support sessions, outcomes achieved and gather information for Key Performance Indicators. Ability to follow organisational policies and procedures. Ability to work flexible hours around citizen(s) needs, which may include evenings, weekends, and public holidays. To contribute to ongoing supervision and personal development. Maintain confidentiality and GDPR. Good listening, literacy, and numeracy skills. Willingness to undertake training as required. Ability to travel within the Birmingham area. Training & Qualifications Essential NVQ Level 3 in Health and Social Care or a willingness to undergo training.
26/07/2026
Full time
Job Title: Lead Worker - Learning Disability Community Wellbeing Service Hourly Rate: £13.44 Per Hour Employment Status: Permanent - Part-time and full-time roles are available Responsible To: Service Coordinator Location: Recruiting in North and South West Birmingham Erdington, Kingstanding, Great Barr Northfield, Selly Oak and Longbridge Who We Look For Are you a warm, personable, and highly motivated individual who can empower and support people with a learning disability? Do you have passion for what you do, are a strong communicator and have good problem-solving skills? Midland Mencap is looking to recruit Lead Workers to provide support to adults with learning disabilities in the Birmingham area. We place a high value upon integrity, ethical standards, and a commitment to excellence. If you have experience working with adults with a learning disability, that's a bonus. But don't be put off if not. We value transferable skills from other sectors and provide comprehensive training to all our staff. What Does A Lead Worker Do? Lead Workers are responsible for providing the appropriate support to an individual within their home environment and ensuring that they remain an active part of their local community. You will support citizens to find and sustain their own home, receive the right benefits, maintain their wellbeing, and access employment, training and volunteering opportunities. The ideal candidate will be able to work in a person-centred way, enabling individuals to exercise choice and control over their own lives to maximise their independence. With the support of a Coordinator, you'll need to be able to work on your own initiative, be comfortable lone working and keep accurate digital records. Duties and Responsibilities Provide support consistent with individual, person-centred, support plans & risk assessments. To identify and connect individuals to community facilities, local services and professionals. Uphold and promote rights, dignity, respect and choices. Assist and support citizens to develop independent living skills, including digital literacy. Assist citizens in maintaining relationships with family, friends and the local community. Assist and support citizens in managing their finances and maximising income. Support to overcome accessibility barriers, explaining information & using accessible formats. To support with access to GPs, dentists, opticians & hospitals, including Annual Health Checks. To support with maintaining emotional, physical, spiritual, cultural and psychological well-being. To record achievements and citizen outcomes, and where possible support with move on. Act in accordance with Midland Mencap's Health and Safety & Equal Opportunities policy. To provide senior staff with any information that affects the well-being of citizens or service operation. To maintain accurate digital records consistent with the service and legal requirements. To use a work issued mobile device to 'Check In/Out' of support sessions. To provide face-to-face support wherever practical, supplemented by remote contact as required. To be willing to undertake training, complete the Care Certificate & attend regular supervision. Experience Essential The ability to work on your own initiative. Willing to work as part of a team. Skills & Ability Essential To support & achieve agreed outcomes in line with support plans. To work with colleagues, family, volunteers, and wider support network to maximise health and wellbeing. To support with tenancy sustainment, promote independence and establish community connections. To support in providing a service which is non-judgemental, responsive, reactive, and tailored to individual needs. The ability to identify, assess and act upon risks. Be highly motivated, creative, pro-active, and resourceful. Be IT proficient, with the ability to use a mobile device to record support sessions, outcomes achieved and gather information for Key Performance Indicators. Ability to follow organisational policies and procedures. Ability to work flexible hours around citizen(s) needs, which may include evenings, weekends, and public holidays. To contribute to ongoing supervision and personal development. Maintain confidentiality and GDPR. Good listening, literacy, and numeracy skills. Willingness to undertake training as required. Ability to travel within the Birmingham area. Training & Qualifications Essential NVQ Level 3 in Health and Social Care or a willingness to undergo training.
Are you someone who loves being busy, enjoys meeting people and takes pride in making sure everything runs smoothly? Are you the kind of person who doesn't wait to be asked, spots what needs doing and just gets stuck in? If you're friendly, energetic and organised, and enjoy a role where no two days are quite the same, we'd love to hear from you. Who we are. From personal leasing for individual customers through to managing entire fleets for some of the UK's best-known brands. At Novuna Vehicle Solutions We're leading the way with Electric Vehicle Leasing, Alternative Fuels and Fleet Electrification. From installing home-charging units for individual drivers to helping our commercial fleet customers select vehicles and plan their infrastructure. Whatyou'll do. This is a part-time role working 25 hours per week, Monday to Friday, 08:00-13:00. Due to the nature of the role, this position is fully site-based at our Trowbridge office. Reporting to the Vehicle Solutions Facilities Manager, you'll be a key part of our Reception & Facilities team and the first point of contact for everyone who visits our Trowbridge site.You'll be the person who makes sure visitors receive a warm welcome, colleagues have what they need and our workplace looks and feels its best. You'll need to be comfortable switching between tasks, getting involved wherever you're needed and taking ownership of making things happen.No two days will be exactly the same. One minute you could be welcoming a visitor or helping someone with a query, and the next you might be sorting out a meeting room, arranging a courier, helping with a facilities issue or making sure the site is ready for the day ahead. You'll also: Manage meeting rooms and support colleagues with desk and parking bookings Arrange group travel and accommodation, manage post and courier services and order office supplies Support colleagues and visitors with practical queries, including EV charging assistance Work with suppliers and internal teams to resolve issues and keep things moving Spot what needs doing and take action. Be willing to roll your sleeves up and get involved with whatever needs doing to keep the site running smoothly What you'll bring. Ideally, you'll have experience working in a similar role, but most of all, you'll be friendly and approachable, with energy, initiative and a practical, hands on approach. You'll enjoy being busy, meeting people and making things happen. You'll be someone who: Takes pride in delivering a great customer experience and making people feel welcome Enjoys being hands on and isn't afraid to roll up your sleeves when something needs doing Can juggle different priorities and stay calm when things get busy Builds positive relationships with colleagues, visitors and suppliers Communicates confidently and professionally, whether face to face, over the phone or by email Is organised, reliable and comfortable working independently What's in it for you? Our benefits package is designed with flexibility in mind, allowing you to customise it to meet your unique needs. Whether you're focused on your health, financial security, or simply want to enhance your lifestyle, we offer a variety of options to support you. Our offer to you includes: An excellent bonus scheme 25 days' holiday, plus bank holidays and the option to buy/sell 5 days Full wellbeing package including BUPA, digital GP service, 24/7 employee assistance, plus wellbeing events throughout the year Being Yourself. At Novuna, we're a Disability Confidentemployer, dedicated to creating an inclusive workplace where everyone can be themselves and thrive. If you need any adjustments to support you during the recruitment process, please reach out to us directly.
26/07/2026
Full time
Are you someone who loves being busy, enjoys meeting people and takes pride in making sure everything runs smoothly? Are you the kind of person who doesn't wait to be asked, spots what needs doing and just gets stuck in? If you're friendly, energetic and organised, and enjoy a role where no two days are quite the same, we'd love to hear from you. Who we are. From personal leasing for individual customers through to managing entire fleets for some of the UK's best-known brands. At Novuna Vehicle Solutions We're leading the way with Electric Vehicle Leasing, Alternative Fuels and Fleet Electrification. From installing home-charging units for individual drivers to helping our commercial fleet customers select vehicles and plan their infrastructure. Whatyou'll do. This is a part-time role working 25 hours per week, Monday to Friday, 08:00-13:00. Due to the nature of the role, this position is fully site-based at our Trowbridge office. Reporting to the Vehicle Solutions Facilities Manager, you'll be a key part of our Reception & Facilities team and the first point of contact for everyone who visits our Trowbridge site.You'll be the person who makes sure visitors receive a warm welcome, colleagues have what they need and our workplace looks and feels its best. You'll need to be comfortable switching between tasks, getting involved wherever you're needed and taking ownership of making things happen.No two days will be exactly the same. One minute you could be welcoming a visitor or helping someone with a query, and the next you might be sorting out a meeting room, arranging a courier, helping with a facilities issue or making sure the site is ready for the day ahead. You'll also: Manage meeting rooms and support colleagues with desk and parking bookings Arrange group travel and accommodation, manage post and courier services and order office supplies Support colleagues and visitors with practical queries, including EV charging assistance Work with suppliers and internal teams to resolve issues and keep things moving Spot what needs doing and take action. Be willing to roll your sleeves up and get involved with whatever needs doing to keep the site running smoothly What you'll bring. Ideally, you'll have experience working in a similar role, but most of all, you'll be friendly and approachable, with energy, initiative and a practical, hands on approach. You'll enjoy being busy, meeting people and making things happen. You'll be someone who: Takes pride in delivering a great customer experience and making people feel welcome Enjoys being hands on and isn't afraid to roll up your sleeves when something needs doing Can juggle different priorities and stay calm when things get busy Builds positive relationships with colleagues, visitors and suppliers Communicates confidently and professionally, whether face to face, over the phone or by email Is organised, reliable and comfortable working independently What's in it for you? Our benefits package is designed with flexibility in mind, allowing you to customise it to meet your unique needs. Whether you're focused on your health, financial security, or simply want to enhance your lifestyle, we offer a variety of options to support you. Our offer to you includes: An excellent bonus scheme 25 days' holiday, plus bank holidays and the option to buy/sell 5 days Full wellbeing package including BUPA, digital GP service, 24/7 employee assistance, plus wellbeing events throughout the year Being Yourself. At Novuna, we're a Disability Confidentemployer, dedicated to creating an inclusive workplace where everyone can be themselves and thrive. If you need any adjustments to support you during the recruitment process, please reach out to us directly.
JLL supports the Whole You, personally and professionally.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.The Facilities Coordinator will assist with operational activities in accounting and finance, maintenance and operations, vendor oversight, purchasing of material, equipment & supplies, occupancy services and helpdesk. The Facilities Coordinator is also required to provide administrative support where requiredWorkplace ManagementProvides hospitality and support for guests, visitors, and employees at client locationResolves problems associated with all building services including janitorial, conference rooms, workstation as well as interior and exterior furnishings, fixtures and equipment, printers and meal/snack serviceAssist with the coordination and scheduling of maintenance activities locally to ensure completion within the defined Service Level Agreement (SLA)Works with all internal departments such as IT, Security, Kitchen, Real Estate to ensure all works within the office are completed to a high standardTake ownership for the CMMS systems to claim tickets and ensure all issues are completed within the defined Service Level Agreements (SLAs)Convert requests outside of CMMS systems (phone calls, text, email, etc.) into tickets that can be tracked and resolvedComplete detailed inspections to discover all issues and assign ticketsEnsure that facilities are compliant with local building, health, safety, and fire codes and regulations, report any issues immediately through the appropriate channelsCreate and implement site operational rules and standard operating procedures.Identify opportunities for improved operational standardsProactive in finding improvements and following through on a plan to completeComplete short and long-term projects for the clientEnsure all work completed stays within the client's budgetIdentify costs saving ideas on a monthly basisCoordinates special events in support of client or JLLPick-up, drop-off, prepare postage/labelsSupport the client event team with coordinating JLL onsite vendors to set up eventsCoordinate with the relevant client teams to set up co-location spacesManage office supplies and reorder stock as requiredFinance ManagementAssist in financial processes to ensure that all financial management requirements are completed in a timely and accurate mannerSupport to track all site relevant actual spends vs. budgetEnsure prompt and accurate management of purchase ordersRaising and receipting of purchase orders in E1 or other systems as requiredHealth & Safety ManagementConduct regular audits to ensure safety procedures on site are in place and workingEnsure all records are kept up to date in relevant locationsEnsure H&S Roles and Responsibilities for the account are understood and in place on site.Assist in carrying out safety procedures when neededReporting on JLL H&S platforms as requiredVendor and Supplier Management Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors' works)Work with our suppliers to develop a one team approach to managing the services and report any issues to JLL managementAssist in the procurement of vendors and services as requiredAccount PerformanceDevelop and maintain strong and healthy relationships with the client and key stakeholdersEnsure client satisfaction with delivery of facility management services and provide a lead role in monitoring and increasing customer satisfactionComplete all reports at their scheduled intervals (monthly, quarterly, annual) and provide analysis that contributes to continuous improvementAccomplish Key Performance Indicators (KPIs) as identified by the Account LeadEnsure compliance with JLL minimum audit standardsUpdate facilities related information as requested.Other duties as assigned by the Account Lead / Real EstateIdentify any innovations and best practises that can support the accountContribute to the JLL H&S standards and work within the agreed H&S roles and responsibilitiesClient Focus & Relationship ManagementDemonstrates proactive & professional approach to customer service and stakeholder engagementAbility to interact with a wide range of client staff, including senior levelsHas a customer service oriented attitudeIf this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements below. We're interested in getting to know you and what you bring to the table!Personalized benefits that support personal well-being and growth:JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.About JLL -We're JLL-a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
26/07/2026
Full time
JLL supports the Whole You, personally and professionally.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.The Facilities Coordinator will assist with operational activities in accounting and finance, maintenance and operations, vendor oversight, purchasing of material, equipment & supplies, occupancy services and helpdesk. The Facilities Coordinator is also required to provide administrative support where requiredWorkplace ManagementProvides hospitality and support for guests, visitors, and employees at client locationResolves problems associated with all building services including janitorial, conference rooms, workstation as well as interior and exterior furnishings, fixtures and equipment, printers and meal/snack serviceAssist with the coordination and scheduling of maintenance activities locally to ensure completion within the defined Service Level Agreement (SLA)Works with all internal departments such as IT, Security, Kitchen, Real Estate to ensure all works within the office are completed to a high standardTake ownership for the CMMS systems to claim tickets and ensure all issues are completed within the defined Service Level Agreements (SLAs)Convert requests outside of CMMS systems (phone calls, text, email, etc.) into tickets that can be tracked and resolvedComplete detailed inspections to discover all issues and assign ticketsEnsure that facilities are compliant with local building, health, safety, and fire codes and regulations, report any issues immediately through the appropriate channelsCreate and implement site operational rules and standard operating procedures.Identify opportunities for improved operational standardsProactive in finding improvements and following through on a plan to completeComplete short and long-term projects for the clientEnsure all work completed stays within the client's budgetIdentify costs saving ideas on a monthly basisCoordinates special events in support of client or JLLPick-up, drop-off, prepare postage/labelsSupport the client event team with coordinating JLL onsite vendors to set up eventsCoordinate with the relevant client teams to set up co-location spacesManage office supplies and reorder stock as requiredFinance ManagementAssist in financial processes to ensure that all financial management requirements are completed in a timely and accurate mannerSupport to track all site relevant actual spends vs. budgetEnsure prompt and accurate management of purchase ordersRaising and receipting of purchase orders in E1 or other systems as requiredHealth & Safety ManagementConduct regular audits to ensure safety procedures on site are in place and workingEnsure all records are kept up to date in relevant locationsEnsure H&S Roles and Responsibilities for the account are understood and in place on site.Assist in carrying out safety procedures when neededReporting on JLL H&S platforms as requiredVendor and Supplier Management Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors' works)Work with our suppliers to develop a one team approach to managing the services and report any issues to JLL managementAssist in the procurement of vendors and services as requiredAccount PerformanceDevelop and maintain strong and healthy relationships with the client and key stakeholdersEnsure client satisfaction with delivery of facility management services and provide a lead role in monitoring and increasing customer satisfactionComplete all reports at their scheduled intervals (monthly, quarterly, annual) and provide analysis that contributes to continuous improvementAccomplish Key Performance Indicators (KPIs) as identified by the Account LeadEnsure compliance with JLL minimum audit standardsUpdate facilities related information as requested.Other duties as assigned by the Account Lead / Real EstateIdentify any innovations and best practises that can support the accountContribute to the JLL H&S standards and work within the agreed H&S roles and responsibilitiesClient Focus & Relationship ManagementDemonstrates proactive & professional approach to customer service and stakeholder engagementAbility to interact with a wide range of client staff, including senior levelsHas a customer service oriented attitudeIf this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements below. We're interested in getting to know you and what you bring to the table!Personalized benefits that support personal well-being and growth:JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.About JLL -We're JLL-a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
Front Office AdministratorApplylocations: Heathrowtime type: Full timeposted on: Posted Todaytime left to apply: End Date: February 28, 2027 (30+ days left to apply)job requisition id: JR18424# Join Ferrovial: Where Innovation Meets Opportunity Are you ready to elevate your career with a global leader in infrastructure solving complex problems and generating a positive outcome on people's lives? At Ferrovial , we are not just a company; we are a community of innovators and trailblazers. Listed on three major stock markets: Nasdaq (US), Euronext Amsterdam (Netherlands) and IBEX 35 (Spain), we are also member of the Dow Jones Sustainability Index and FTSE4Good. We operate in more than 15 countries and have a workforce of over 24,000 professionals worldwide., including Highways, Airports, Construction, and Energy. Ferrovial Construction is internationally recognized for its capacity to design and build civil engineering and construction projects, mainly in large transportation infrastructure. Its track-record to date includes more than 304 miles of tunnels, 11,930 miles of roads (including 2,485 miles of highways), 2920 miles of railroad lines (including 434 miles of high-speed railroads) and 16,994 miles of road maintenance and repair. Why Ferrovial? Global presence, local impact : Be part of a company that is shaping the future of infrastructure worldwide, with challenging roles and projects that make a real difference. Collaborative excellence : Work alongside talented professionals in a collaborative environment where your ideas and contributions are valued. Inclusive Culture: Thrive in an innovative and respectful workplace that values every voice, celebrates what makes us unique and turns differences into innovation. Career growth : Benefit from global and cross-business unit mobility, with development processes designed to ensure your professional growth. Compelling benefits and employee wellbeing : Enjoy a comprehensive benefits package that rewards your hard work and dedication and take advantage of initiatives designed to support your physical and psychological health. Productivity tools : Utilize cutting-edge tools like Microsoft Copilot to enhance your productivity and efficiency.# Job Description: Front Office Administrator Reports To: Assistant Office Manager Location: Heathrow Offices The role Provide high-quality administrative and front-of-house support for Ferrovial Construction UK's Heathrow project. Key Responsibilities: To manage room bookings for the project and any meeting requirements including IT and catering Provide comprehensive facilities management service inclusive of, ordering stationary, sorting post, stocking the kitchen, advising on car park spaces and couriers for internal and external visitors, general filing and ad-hoc admin duties. Management of office IT equipment such as printers and providing support and coordinator of equipment for new starters and/or leavers To provide administrative support to the management team upon request To promote company values in all dealings with other employees, clients, subcontractors and other external contacts Participate actively in the planning and execution of company events Organise orientation and training of new staff members Provide support to the engineering teams to file information into the available databases and ensure filing systems are maintained and current Reporting office progress to senior management and working with them to improve office operations and procedures Managing all deliveries Acting as a fire marshal and first aider for the office (attending relevant training); Provide all of the above for the different Ferrovial offices around Heathrow (Boiler house, Building 820, Wineglass, LCC3, Compass Center and Europark) Helping the Office Manager with any other tasks which may arise Prepare all of the documentation required for Landside and airside passes, for people and vehicles Support all of the tasks related with licensing and permits required to access and deliver works airside Key Accountabilities Provide administrative support in a timely and accurate manner Support site productivity and help ensure project activities are delivered on time Communicate effectively with project teams and departments to support day-to-day operations Assist with facilities management activities, including reception duties where required Skills and Competence Strong administrative, organisational and time management skills, with excellent attention to detail Excellent written and verbal communication skills Strong IT skills, including proficiency in Microsoft Office applications, particularly Excel Motivated to learn and contribute positively to the team A collaborative team player who works effectively with others Proactive and able to take initiative Able to work under pressure and meet deadlines Flexible, resilient and adaptable, with a positive approach to changing priorities Qualifications: Hours: 40.5 per week - 4 days Office based / 1 day Working from homePlease note that this job description does not represent a comprehensive list of activities and employees may be requested to undertake other reasonable duties. Seize the challenge. Move the world together! Innovative, creative, respectful, and diverse are some of the ways we describe ourselves. We are motivated by challenges, and we collaborate across our business units to move the world together. Your journey to a fulfilling career starts here! Ferrovial is an equal opportunity employer. We treat all jobs applications equally, regardless of gender, color, race, ethnicity, religion, national origin, age, disability, pregnancy, sexual orientation, gender identity and expression, covered veteran status or protected genetic information (each, a "Protected Class"), or any other protected class in accordance with applicable laws.
26/07/2026
Full time
Front Office AdministratorApplylocations: Heathrowtime type: Full timeposted on: Posted Todaytime left to apply: End Date: February 28, 2027 (30+ days left to apply)job requisition id: JR18424# Join Ferrovial: Where Innovation Meets Opportunity Are you ready to elevate your career with a global leader in infrastructure solving complex problems and generating a positive outcome on people's lives? At Ferrovial , we are not just a company; we are a community of innovators and trailblazers. Listed on three major stock markets: Nasdaq (US), Euronext Amsterdam (Netherlands) and IBEX 35 (Spain), we are also member of the Dow Jones Sustainability Index and FTSE4Good. We operate in more than 15 countries and have a workforce of over 24,000 professionals worldwide., including Highways, Airports, Construction, and Energy. Ferrovial Construction is internationally recognized for its capacity to design and build civil engineering and construction projects, mainly in large transportation infrastructure. Its track-record to date includes more than 304 miles of tunnels, 11,930 miles of roads (including 2,485 miles of highways), 2920 miles of railroad lines (including 434 miles of high-speed railroads) and 16,994 miles of road maintenance and repair. Why Ferrovial? Global presence, local impact : Be part of a company that is shaping the future of infrastructure worldwide, with challenging roles and projects that make a real difference. Collaborative excellence : Work alongside talented professionals in a collaborative environment where your ideas and contributions are valued. Inclusive Culture: Thrive in an innovative and respectful workplace that values every voice, celebrates what makes us unique and turns differences into innovation. Career growth : Benefit from global and cross-business unit mobility, with development processes designed to ensure your professional growth. Compelling benefits and employee wellbeing : Enjoy a comprehensive benefits package that rewards your hard work and dedication and take advantage of initiatives designed to support your physical and psychological health. Productivity tools : Utilize cutting-edge tools like Microsoft Copilot to enhance your productivity and efficiency.# Job Description: Front Office Administrator Reports To: Assistant Office Manager Location: Heathrow Offices The role Provide high-quality administrative and front-of-house support for Ferrovial Construction UK's Heathrow project. Key Responsibilities: To manage room bookings for the project and any meeting requirements including IT and catering Provide comprehensive facilities management service inclusive of, ordering stationary, sorting post, stocking the kitchen, advising on car park spaces and couriers for internal and external visitors, general filing and ad-hoc admin duties. Management of office IT equipment such as printers and providing support and coordinator of equipment for new starters and/or leavers To provide administrative support to the management team upon request To promote company values in all dealings with other employees, clients, subcontractors and other external contacts Participate actively in the planning and execution of company events Organise orientation and training of new staff members Provide support to the engineering teams to file information into the available databases and ensure filing systems are maintained and current Reporting office progress to senior management and working with them to improve office operations and procedures Managing all deliveries Acting as a fire marshal and first aider for the office (attending relevant training); Provide all of the above for the different Ferrovial offices around Heathrow (Boiler house, Building 820, Wineglass, LCC3, Compass Center and Europark) Helping the Office Manager with any other tasks which may arise Prepare all of the documentation required for Landside and airside passes, for people and vehicles Support all of the tasks related with licensing and permits required to access and deliver works airside Key Accountabilities Provide administrative support in a timely and accurate manner Support site productivity and help ensure project activities are delivered on time Communicate effectively with project teams and departments to support day-to-day operations Assist with facilities management activities, including reception duties where required Skills and Competence Strong administrative, organisational and time management skills, with excellent attention to detail Excellent written and verbal communication skills Strong IT skills, including proficiency in Microsoft Office applications, particularly Excel Motivated to learn and contribute positively to the team A collaborative team player who works effectively with others Proactive and able to take initiative Able to work under pressure and meet deadlines Flexible, resilient and adaptable, with a positive approach to changing priorities Qualifications: Hours: 40.5 per week - 4 days Office based / 1 day Working from homePlease note that this job description does not represent a comprehensive list of activities and employees may be requested to undertake other reasonable duties. Seize the challenge. Move the world together! Innovative, creative, respectful, and diverse are some of the ways we describe ourselves. We are motivated by challenges, and we collaborate across our business units to move the world together. Your journey to a fulfilling career starts here! Ferrovial is an equal opportunity employer. We treat all jobs applications equally, regardless of gender, color, race, ethnicity, religion, national origin, age, disability, pregnancy, sexual orientation, gender identity and expression, covered veteran status or protected genetic information (each, a "Protected Class"), or any other protected class in accordance with applicable laws.
Jones Lang LaSalle Incorporated is seeking a Facilities Coordinator to support daily operations, vendor oversight, and financial processes at the client site. This role supports occupancy services, helpdesk, and workplace management to maintain high standards of service. The position involves coordinating maintenance, ensuring safety compliance, and managing CMMS workflows with an emphasis on delivering efficient, cost-conscious facilities services.
26/07/2026
Full time
Jones Lang LaSalle Incorporated is seeking a Facilities Coordinator to support daily operations, vendor oversight, and financial processes at the client site. This role supports occupancy services, helpdesk, and workplace management to maintain high standards of service. The position involves coordinating maintenance, ensuring safety compliance, and managing CMMS workflows with an emphasis on delivering efficient, cost-conscious facilities services.
Join Ferrovial: Where Innovation Meets Opportunity Are you ready to elevate your career with a global leader in infrastructure solving complex problems and generating a positive outcome on people's lives? At Ferrovial, we are not just a company; we are a community of innovators and trailblazers. Listed on three major stock markets: Nasdaq (US), Euronext Amsterdam (Netherlands) and IBEX 35 (Spain), we are also member of the Dow Jones Sustainability Index and FTSE4Good. We operate in more than 15 countries and have a workforce of over 24,000 professionals worldwide., including Highways, Airports, Construction, and Energy. Ferrovial Construction is internationally recognized for its capacity to design and build civil engineering and construction projects, mainly in large transportation infrastructure. Its track-record to date includes more than 304 miles of tunnels, 11,930 miles of roads (including 2,485 miles of highways), 2920 miles of railroad lines (including 434 miles of high-speed railroads) and 16,994 miles of road maintenance and repair. Why Ferrovial? Global presence, local impact: Be part of a company that is shaping the future of infrastructure worldwide, with challenging roles and projects that make a real difference. Collaborative excellence:Work alongside talented professionals in a collaborative environment where your ideas and contributions are valued. Inclusive Culture: Thrive in an innovative and respectful workplace that values every voice, celebrates what makes us unique and turns differences into innovation. Career growth: Benefit from global and cross-business unit mobility, with development processes designed to ensure your professional growth. Compelling benefits and employee wellbeing: Enjoy a comprehensive benefits package that rewards your hard work and dedication and take advantage of initiatives designed to support your physical and psychological health. Productivity tools: Utilize cutting-edge tools like Microsoft Copilot to enhance your productivity and efficiency. Job Description: Front Office Administrator Reports To:Assistant Office Manager Location:Heathrow Offices The role Provide high-quality administrative and front-of-house support for Ferrovial Construction UK's Heathrow project. Key Responsibilities: To manage room bookings for the project and any meeting requirements including IT and catering Provide comprehensive facilities management service inclusive of, ordering stationary, sorting post, stocking the kitchen, advising on car park spaces and couriers for internal and external visitors, general filing and ad-hoc admin duties. Management of office IT equipment such as printers and providing support and coordinator of equipment for new starters and/or leavers To provide administrative support to the management team upon request To promote company values in all dealings with other employees, clients, subcontractors and other external contacts Participate actively in the planning and execution of company events Organise orientation and training of new staff members Provide support to the engineering teams to file information into the available databases and ensure filing systems are maintained and current Reporting office progress to senior management and working with them to improve office operations and procedures Managing all deliveries Acting as a fire marshal and first aider for the office (attending relevant training); Provide all of the above for the different Ferrovial offices around Heathrow (Boiler house, Building 820, Wineglass, LCC3, Compass Center and Europark) Helping the Office Manager with any other tasks which may arise Prepare all of the documentation required for Landside and airside passes, for people and vehicles Support all of the tasks related with licensing and permits required to access and deliver works airside Key Accountabilities Provide administrative support in a timely and accurate manner Support site productivity and help ensure project activities are delivered on time Communicate effectively with project teams and departments to support day-to-day operations Assist with facilities management activities, including reception duties where required Skills and Competence Strong administrative, organisational and time management skills, with excellent attention to detail Excellent written and verbal communication skills Strong IT skills, including proficiency in Microsoft Office applications, particularly Excel Motivated to learn and contribute positively to the team A collaborative team player who works effectively with others Proactive and able to take initiative Able to work under pressure and meet deadlines Flexible, resilient and adaptable, with a positive approach to changing priorities Qualifications: Hours:40.5 per week - 4 days Office based / 1 day Working from home Please note that this job description does not represent a comprehensive list of activities and employees may be requested to undertake other reasonable duties. Seize the challenge. Move the world together! Innovative, creative, respectful, and diverse are some of the ways we describe ourselves. We are motivated by challenges, and we collaborate across our business units to move the world together. Your journey to a fulfilling career starts here! Ferrovial is an equal opportunity employer. We treat all jobs applications equally, regardless of gender, color, race, ethnicity, religion, national origin, age, disability, pregnancy, sexual orientation, gender identity and expression, covered veteran status or protected genetic information (each, a "Protected Class"), or any other protected class in accordance with applicable laws.
26/07/2026
Full time
Join Ferrovial: Where Innovation Meets Opportunity Are you ready to elevate your career with a global leader in infrastructure solving complex problems and generating a positive outcome on people's lives? At Ferrovial, we are not just a company; we are a community of innovators and trailblazers. Listed on three major stock markets: Nasdaq (US), Euronext Amsterdam (Netherlands) and IBEX 35 (Spain), we are also member of the Dow Jones Sustainability Index and FTSE4Good. We operate in more than 15 countries and have a workforce of over 24,000 professionals worldwide., including Highways, Airports, Construction, and Energy. Ferrovial Construction is internationally recognized for its capacity to design and build civil engineering and construction projects, mainly in large transportation infrastructure. Its track-record to date includes more than 304 miles of tunnels, 11,930 miles of roads (including 2,485 miles of highways), 2920 miles of railroad lines (including 434 miles of high-speed railroads) and 16,994 miles of road maintenance and repair. Why Ferrovial? Global presence, local impact: Be part of a company that is shaping the future of infrastructure worldwide, with challenging roles and projects that make a real difference. Collaborative excellence:Work alongside talented professionals in a collaborative environment where your ideas and contributions are valued. Inclusive Culture: Thrive in an innovative and respectful workplace that values every voice, celebrates what makes us unique and turns differences into innovation. Career growth: Benefit from global and cross-business unit mobility, with development processes designed to ensure your professional growth. Compelling benefits and employee wellbeing: Enjoy a comprehensive benefits package that rewards your hard work and dedication and take advantage of initiatives designed to support your physical and psychological health. Productivity tools: Utilize cutting-edge tools like Microsoft Copilot to enhance your productivity and efficiency. Job Description: Front Office Administrator Reports To:Assistant Office Manager Location:Heathrow Offices The role Provide high-quality administrative and front-of-house support for Ferrovial Construction UK's Heathrow project. Key Responsibilities: To manage room bookings for the project and any meeting requirements including IT and catering Provide comprehensive facilities management service inclusive of, ordering stationary, sorting post, stocking the kitchen, advising on car park spaces and couriers for internal and external visitors, general filing and ad-hoc admin duties. Management of office IT equipment such as printers and providing support and coordinator of equipment for new starters and/or leavers To provide administrative support to the management team upon request To promote company values in all dealings with other employees, clients, subcontractors and other external contacts Participate actively in the planning and execution of company events Organise orientation and training of new staff members Provide support to the engineering teams to file information into the available databases and ensure filing systems are maintained and current Reporting office progress to senior management and working with them to improve office operations and procedures Managing all deliveries Acting as a fire marshal and first aider for the office (attending relevant training); Provide all of the above for the different Ferrovial offices around Heathrow (Boiler house, Building 820, Wineglass, LCC3, Compass Center and Europark) Helping the Office Manager with any other tasks which may arise Prepare all of the documentation required for Landside and airside passes, for people and vehicles Support all of the tasks related with licensing and permits required to access and deliver works airside Key Accountabilities Provide administrative support in a timely and accurate manner Support site productivity and help ensure project activities are delivered on time Communicate effectively with project teams and departments to support day-to-day operations Assist with facilities management activities, including reception duties where required Skills and Competence Strong administrative, organisational and time management skills, with excellent attention to detail Excellent written and verbal communication skills Strong IT skills, including proficiency in Microsoft Office applications, particularly Excel Motivated to learn and contribute positively to the team A collaborative team player who works effectively with others Proactive and able to take initiative Able to work under pressure and meet deadlines Flexible, resilient and adaptable, with a positive approach to changing priorities Qualifications: Hours:40.5 per week - 4 days Office based / 1 day Working from home Please note that this job description does not represent a comprehensive list of activities and employees may be requested to undertake other reasonable duties. Seize the challenge. Move the world together! Innovative, creative, respectful, and diverse are some of the ways we describe ourselves. We are motivated by challenges, and we collaborate across our business units to move the world together. Your journey to a fulfilling career starts here! Ferrovial is an equal opportunity employer. We treat all jobs applications equally, regardless of gender, color, race, ethnicity, religion, national origin, age, disability, pregnancy, sexual orientation, gender identity and expression, covered veteran status or protected genetic information (each, a "Protected Class"), or any other protected class in accordance with applicable laws.
Senior Office Administrator (Construction) -12 month Maternity Cover Location: Taunton Outskirts (you will need to be a driver) Salary: £28K - £35K PA DOE Hours: Full Time -Mon-Fri -37 hrs Are you the kind of person who thrives on keeping everything organised, running smoothly, and one step ahead? Do you love variety in your day, enjoy being the go-to person in the office, and take pride in making things happen behind the scenes? If so, we have a fantastic opportunity to join a growing business with an incredible culture and a genuinely brilliant team. This isn't your typical corporate environment. Think modern, creative workspaces, a relaxed and friendly atmosphere, plenty of personality, dog-loving colleagues with the option to bring your dog to work, great coffee, regular team socials, and a group of hardworking people who genuinely enjoy working together. The Role As the Office Coordinator, you'll be the backbone of the business, helping to ensure the smooth day-to-day operation of the office while supporting a variety of teams across the organisation. No two days will be the same. You'll be involved in everything from administration and finance support through to office coordination, compliance, training records, fleet administration and supplier management. Key responsibilities will include: Processing supplier invoices and company expenses Managing company credit card reconciliations Maintaining training records and supporting grant applications Coordinating office supplies and facilities Managing insurance renewals and business documentation Taking meeting minutes and tracking actions Handling incoming calls and general enquiries Supporting compliance processes and risk assessments Fleet administration Providing general office management and administrative support across the business About You We're looking for someone who is: Experienced within Office Management, Administration or a similar role Experience of working within a construction or engineering company an advantage but not essential Highly organised and naturally proactive Comfortable managing multiple priorities Detail-focused with excellent accuracy Confident communicating with colleagues, suppliers and customers Positive, approachable and team-oriented Fun and inquisitive disposition Proficient in Microsoft Office What's In it for you? A modern office environment A genuinely supportive and down-to-earth team Great company culture where people enjoy coming to work Regular social events and team activities Fantastic coffee and a fun workplace atmosphere Pool table and breakout spaces Opportunities to learn and develop Potential longer-term opportunities beyond the initial contract This is an excellent opportunity for someone who enjoys being at the heart of a business and wants to join a company where culture, teamwork and people really matter. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels UK is an Equal Opportunities Employer.
26/07/2026
Full time
Senior Office Administrator (Construction) -12 month Maternity Cover Location: Taunton Outskirts (you will need to be a driver) Salary: £28K - £35K PA DOE Hours: Full Time -Mon-Fri -37 hrs Are you the kind of person who thrives on keeping everything organised, running smoothly, and one step ahead? Do you love variety in your day, enjoy being the go-to person in the office, and take pride in making things happen behind the scenes? If so, we have a fantastic opportunity to join a growing business with an incredible culture and a genuinely brilliant team. This isn't your typical corporate environment. Think modern, creative workspaces, a relaxed and friendly atmosphere, plenty of personality, dog-loving colleagues with the option to bring your dog to work, great coffee, regular team socials, and a group of hardworking people who genuinely enjoy working together. The Role As the Office Coordinator, you'll be the backbone of the business, helping to ensure the smooth day-to-day operation of the office while supporting a variety of teams across the organisation. No two days will be the same. You'll be involved in everything from administration and finance support through to office coordination, compliance, training records, fleet administration and supplier management. Key responsibilities will include: Processing supplier invoices and company expenses Managing company credit card reconciliations Maintaining training records and supporting grant applications Coordinating office supplies and facilities Managing insurance renewals and business documentation Taking meeting minutes and tracking actions Handling incoming calls and general enquiries Supporting compliance processes and risk assessments Fleet administration Providing general office management and administrative support across the business About You We're looking for someone who is: Experienced within Office Management, Administration or a similar role Experience of working within a construction or engineering company an advantage but not essential Highly organised and naturally proactive Comfortable managing multiple priorities Detail-focused with excellent accuracy Confident communicating with colleagues, suppliers and customers Positive, approachable and team-oriented Fun and inquisitive disposition Proficient in Microsoft Office What's In it for you? A modern office environment A genuinely supportive and down-to-earth team Great company culture where people enjoy coming to work Regular social events and team activities Fantastic coffee and a fun workplace atmosphere Pool table and breakout spaces Opportunities to learn and develop Potential longer-term opportunities beyond the initial contract This is an excellent opportunity for someone who enjoys being at the heart of a business and wants to join a company where culture, teamwork and people really matter. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels UK is an Equal Opportunities Employer.
Funding End Date 31 Aug 2028 Hours per week 37 Project Title Senior Project Software Developer (COPO) Months Duration 24 Flexible Options Although full-time hours are available, applications from those interested in working part-time hours are also welcomed. Job Description Main Purpose of the Job The Earlham Institute is seeking a versatile full-stack Research Software Engineer (RSE) to join the team behind COPO (Collaborative OPen Omics). COPO is a production-deployed metadata and data-brokering platform that has been developed and operated at the Institute since 2015. COPO underpins some of the largest biodiversity genomics programmes attempted to date, having brokered more than 80,000 samples from over 4,800 species to public repositories such as the European Nucleotide Archive, with automated validation, expert curation and full audit trails. The successful candidate will join the small engineering team that builds and operates COPO, contributing across the full stack -frontend interfaces, APIs, and the services that connect them to the platform's validation, curation and submission pipelines. Data visualisation, dashboards and API design will be at the centre of the role, but the post is deliberately broad: COPO supports a range of research communities and projects, and the work varies with the needs of those the platform serves. This is a broadly scoped full-stack role with metadata validation, translation, visualisation and API design as its primary focus. It suits an engineer who enjoys turning complex scientific data into clear, reliable, well-documented interfaces that researchers and the wider community can depend on. Being a senior, hands-on role, you will own significant components of the project end to end, make day-to-day architectural decisions, and drive delivery to time. Key Relationships Internal: COPO Team Lead / Group Leader (direction, prioritisation, line management); the COPO development team of fellow engineers and frontend developers (collaboration, code review, and mentoring); EI bioinformaticians and research scientists (scientific and metadata requirements); Scientific Computing / IT infrastructure teams (compute, storage and platform services); and project managers / programme coordinators (planning, reporting and effort estimates). External: genomics and biodiversity programmes and projects that COPO supports; EMBL-EBI / ELIXIR services such as ENA and BioSamples; other public repositories and registries such as Zenodo and DataCite; metadata-standards communities including RO-Crate, ISA, MIxS, Darwin Core and Bioschemas; and the wider open-source community and downstream COPO users. Main Activities & Responsibilities Dashboards, data visualisation and data portals Design, build and maintain interactive dashboards and public data portals, from data model through to production deployment. Translate complex, multi-source scientific metadata into clear, accurate and accessible visualisations. Build reporting and summary views that are reproducible and auditable, including snapshots for governance and reporting. Apply good practice in accessibility, responsive design and information design so that outputs are usable by researchers and the public alike. APIs and backend services Develop, document and maintain RESTful APIs that expose metadata in multiple formats for internal tools and external consumers. Integrate frontend and portal services with COPO's validation, curation and submission pipelines. Ensure APIs are performant, versioned, secure and well documented so third parties can build against them with minimal support. Full-stack engineering and platform contribution Contribute across the COPO codebase: frontend, backend and supporting services as a flexible member of a small engineering team. Write clean, tested, maintainable code with appropriate use of version control, code review, CI/CD and containerisation (Git, Docker). Help deploy and operate COPO instances, working with colleagues on deployment, monitoring, backup and reliability. Collaboration, standards and support Work closely with the technical lead and engineering colleagues to extend the platform and its metadata standards. Help add support for new data types and metadata schemas, and reflect these in the interfaces and APIs you build. Support research users onboarding onto the platform, including documentation, tutorials and responsive help. Produce clear technical documentation and contribute to open-source releases under permissive licences. As agreed with line manager, any other duties commensurate with the nature of the role. Person Profile Education & Qualifications Requirement Importance Degree (or equivalent professional/practical experience) in computer science, software engineering, bioinformatics or a related discipline Essential Specialist Knowledge & Skills Requirement Importance Proficiency with version control (Git) and collaborative development workflows, including code review Essential Understanding of FAIR data principles, ontologies or controlled vocabularies Essential An understanding of, and willingness to apply, good engineering practice: automated testing, clear documentation and basic security awareness Essential Able to translate complex requirements into clear, usable interfaces, with strong attention to accuracy and detail Essential Familiarity with cloud or research-computing infrastructure Desirable Exposure to genomics, biodiversity, ecology or a related life-science domain Desirable Requirement Importance Demonstrable experience building and maintaining full-stack web applications in JavaScript and a backend language (Python preferred) Essential Experience designing, building and documenting RESTful APIs Essential Experience with containerisation and deployment (Docker; CI/CD pipelines) Essential Experience designing and building data visualisations or dashboards, using libraries such as Plotly, D3, or equivalent Desirable Experience working with structured or scientific data, metadata standards, or data-intensive systems Desirable Management and Leadership Requirement Importance Experience mentoring, coaching or line-managing other developers Essential Interpersonal & Communication Skills Requirement Importance Committed to open, reproducible and well-tested software Essential Able to work both independently and as a flexible, collaborative member of a small team Essential Good written and verbal communication skills, including the ability to produce clear technical documentation and explain technical matters to non-specialists Essential Comfortable working with, and responsive to, a distributed community of research users Essential Able to work independently, use initiative and apply problem solving skills Essential Additional Requirements Requirement Importance Promotes equality and values diversity Essential Attention to detail Essential Willingness to embrace the expected values and behaviours of all staff at the Institute, ensuring it is a great place to work Essential Able to present a positive image of self and the Institute, promoting both the international reputation and public engagement aims of the Institute Essential Willingness to work outside standard working hours when required Essential Ability to maintain confidentiality and security of information where appropriate Essential Who We Are About the Earlham Institute The Earlham Institute harnesses the power of data-driven biology to accelerate solutions for health, biodiversity, and food security. Based at Norwich Research Park, the Earlham Institute is one of eight institutes strategically funded by BBSRC. Our science combines world-class technology, interdisciplinary expertise, and training and development across genomics, engineering biology and data science, to decode the scale and complexity of living systems. We believe we can achieve more if we work together. That's why we collaborate with the global science community and industry partners, while also inspiring the next generation of scientists and technical specialists. Our Science Earlham Institute scientists specialise in developing and testing the latest tools and approaches needed to decode living systems and make biological predictions. We are home to state-of-the-art facilities and technology, creating a unique combination of expertise and infrastructure. We have dedicated laboratories for genome sequencing, single-cell analysis, engineering biology, and large-scale automation; as well as one of the largest supercomputing facilities for life science research in Europe. Our Advanced Training team also provides access to specialised scientific training to upskill the next generation of research and technical staff. Our Culture Our collegiate and innovative research environment comes with significant support, including a commitment to your professional development, research and administrative assistance, and opportunities to build collaborations with scientists and industry on the Norwich Research Park, across the UK, and internationally. The Institute is also home to talented technical and operational staff, whose invaluable contributions enable our science to have the maximum impact. We aim to recognise, reward, and develop all staff and students so that every individual feels able to achieve their best with us. We work hard to nurture an engaged and positive workplace, centred on core values that include openness, technical excellence, and collaboration . click apply for full job details
26/07/2026
Full time
Funding End Date 31 Aug 2028 Hours per week 37 Project Title Senior Project Software Developer (COPO) Months Duration 24 Flexible Options Although full-time hours are available, applications from those interested in working part-time hours are also welcomed. Job Description Main Purpose of the Job The Earlham Institute is seeking a versatile full-stack Research Software Engineer (RSE) to join the team behind COPO (Collaborative OPen Omics). COPO is a production-deployed metadata and data-brokering platform that has been developed and operated at the Institute since 2015. COPO underpins some of the largest biodiversity genomics programmes attempted to date, having brokered more than 80,000 samples from over 4,800 species to public repositories such as the European Nucleotide Archive, with automated validation, expert curation and full audit trails. The successful candidate will join the small engineering team that builds and operates COPO, contributing across the full stack -frontend interfaces, APIs, and the services that connect them to the platform's validation, curation and submission pipelines. Data visualisation, dashboards and API design will be at the centre of the role, but the post is deliberately broad: COPO supports a range of research communities and projects, and the work varies with the needs of those the platform serves. This is a broadly scoped full-stack role with metadata validation, translation, visualisation and API design as its primary focus. It suits an engineer who enjoys turning complex scientific data into clear, reliable, well-documented interfaces that researchers and the wider community can depend on. Being a senior, hands-on role, you will own significant components of the project end to end, make day-to-day architectural decisions, and drive delivery to time. Key Relationships Internal: COPO Team Lead / Group Leader (direction, prioritisation, line management); the COPO development team of fellow engineers and frontend developers (collaboration, code review, and mentoring); EI bioinformaticians and research scientists (scientific and metadata requirements); Scientific Computing / IT infrastructure teams (compute, storage and platform services); and project managers / programme coordinators (planning, reporting and effort estimates). External: genomics and biodiversity programmes and projects that COPO supports; EMBL-EBI / ELIXIR services such as ENA and BioSamples; other public repositories and registries such as Zenodo and DataCite; metadata-standards communities including RO-Crate, ISA, MIxS, Darwin Core and Bioschemas; and the wider open-source community and downstream COPO users. Main Activities & Responsibilities Dashboards, data visualisation and data portals Design, build and maintain interactive dashboards and public data portals, from data model through to production deployment. Translate complex, multi-source scientific metadata into clear, accurate and accessible visualisations. Build reporting and summary views that are reproducible and auditable, including snapshots for governance and reporting. Apply good practice in accessibility, responsive design and information design so that outputs are usable by researchers and the public alike. APIs and backend services Develop, document and maintain RESTful APIs that expose metadata in multiple formats for internal tools and external consumers. Integrate frontend and portal services with COPO's validation, curation and submission pipelines. Ensure APIs are performant, versioned, secure and well documented so third parties can build against them with minimal support. Full-stack engineering and platform contribution Contribute across the COPO codebase: frontend, backend and supporting services as a flexible member of a small engineering team. Write clean, tested, maintainable code with appropriate use of version control, code review, CI/CD and containerisation (Git, Docker). Help deploy and operate COPO instances, working with colleagues on deployment, monitoring, backup and reliability. Collaboration, standards and support Work closely with the technical lead and engineering colleagues to extend the platform and its metadata standards. Help add support for new data types and metadata schemas, and reflect these in the interfaces and APIs you build. Support research users onboarding onto the platform, including documentation, tutorials and responsive help. Produce clear technical documentation and contribute to open-source releases under permissive licences. As agreed with line manager, any other duties commensurate with the nature of the role. Person Profile Education & Qualifications Requirement Importance Degree (or equivalent professional/practical experience) in computer science, software engineering, bioinformatics or a related discipline Essential Specialist Knowledge & Skills Requirement Importance Proficiency with version control (Git) and collaborative development workflows, including code review Essential Understanding of FAIR data principles, ontologies or controlled vocabularies Essential An understanding of, and willingness to apply, good engineering practice: automated testing, clear documentation and basic security awareness Essential Able to translate complex requirements into clear, usable interfaces, with strong attention to accuracy and detail Essential Familiarity with cloud or research-computing infrastructure Desirable Exposure to genomics, biodiversity, ecology or a related life-science domain Desirable Requirement Importance Demonstrable experience building and maintaining full-stack web applications in JavaScript and a backend language (Python preferred) Essential Experience designing, building and documenting RESTful APIs Essential Experience with containerisation and deployment (Docker; CI/CD pipelines) Essential Experience designing and building data visualisations or dashboards, using libraries such as Plotly, D3, or equivalent Desirable Experience working with structured or scientific data, metadata standards, or data-intensive systems Desirable Management and Leadership Requirement Importance Experience mentoring, coaching or line-managing other developers Essential Interpersonal & Communication Skills Requirement Importance Committed to open, reproducible and well-tested software Essential Able to work both independently and as a flexible, collaborative member of a small team Essential Good written and verbal communication skills, including the ability to produce clear technical documentation and explain technical matters to non-specialists Essential Comfortable working with, and responsive to, a distributed community of research users Essential Able to work independently, use initiative and apply problem solving skills Essential Additional Requirements Requirement Importance Promotes equality and values diversity Essential Attention to detail Essential Willingness to embrace the expected values and behaviours of all staff at the Institute, ensuring it is a great place to work Essential Able to present a positive image of self and the Institute, promoting both the international reputation and public engagement aims of the Institute Essential Willingness to work outside standard working hours when required Essential Ability to maintain confidentiality and security of information where appropriate Essential Who We Are About the Earlham Institute The Earlham Institute harnesses the power of data-driven biology to accelerate solutions for health, biodiversity, and food security. Based at Norwich Research Park, the Earlham Institute is one of eight institutes strategically funded by BBSRC. Our science combines world-class technology, interdisciplinary expertise, and training and development across genomics, engineering biology and data science, to decode the scale and complexity of living systems. We believe we can achieve more if we work together. That's why we collaborate with the global science community and industry partners, while also inspiring the next generation of scientists and technical specialists. Our Science Earlham Institute scientists specialise in developing and testing the latest tools and approaches needed to decode living systems and make biological predictions. We are home to state-of-the-art facilities and technology, creating a unique combination of expertise and infrastructure. We have dedicated laboratories for genome sequencing, single-cell analysis, engineering biology, and large-scale automation; as well as one of the largest supercomputing facilities for life science research in Europe. Our Advanced Training team also provides access to specialised scientific training to upskill the next generation of research and technical staff. Our Culture Our collegiate and innovative research environment comes with significant support, including a commitment to your professional development, research and administrative assistance, and opportunities to build collaborations with scientists and industry on the Norwich Research Park, across the UK, and internationally. The Institute is also home to talented technical and operational staff, whose invaluable contributions enable our science to have the maximum impact. We aim to recognise, reward, and develop all staff and students so that every individual feels able to achieve their best with us. We work hard to nurture an engaged and positive workplace, centred on core values that include openness, technical excellence, and collaboration . click apply for full job details
Hull Culture and Leisure Ltd is seeking a Facilities Coordinator/Caretaker to support the city's libraries across multiple sites. You will monitor building health and safety, liaise with contractors, drive the library van as required, and help maintain efficient building operations. Key duties include safeguarding staff and the public, handling stock, ensuring access during events, and coordinating furniture and equipment for meetings.
26/07/2026
Full time
Hull Culture and Leisure Ltd is seeking a Facilities Coordinator/Caretaker to support the city's libraries across multiple sites. You will monitor building health and safety, liaise with contractors, drive the library van as required, and help maintain efficient building operations. Key duties include safeguarding staff and the public, handling stock, ensuring access during events, and coordinating furniture and equipment for meetings.
Allstaff Office Division are delighted to bring to the market the role of Service Helpdesk Coordinator based near Blantyre. Due to the location of the company own transport is an advantage. This is a full time permanent role hours are Monday to Friday, 7:30am - 4:30pm (1-hour lunch), 40 hours per week. There is option of hybrid working (3 days in office, 2 at home) after successful probationary. Our client is looking to recruit an experienced Service Helpdesk Coordinator to join their busy service team. This is an excellent opportunity for an organised and customer-focused individual who enjoys working in a fast-paced environment and takes pride in delivering an outstanding customer experience. Working as part of a supportive team, you will play a key role in coordinating service requests, communicating with customers and engineers, and ensuring service activities are managed efficiently from start to finish. Key Responsibilities Accurately log service requests using the internal service management system within agreed timescales. Update customer portals and ensure all information is accurate and up to date. Respond professionally to customer and engineer enquiries by telephone and email. Liaise with internal departments to ensure service issues are resolved promptly. Prioritise multiple tasks while maintaining excellent attention to detail. Support colleagues to ensure service delivery targets and customer expectations are consistently achieved. Contribute to continuous improvement initiatives and support business management processes. Maintain high standards of customer service at all times. Experience Required A minimum of 12 months' experience in a customer service, helpdesk, service desk or service coordination environment. Experience working within a fast paced, high-volume environment. Strong organisational skills with the ability to manage competing priorities. Excellent verbal and written communication skills. Good IT skills with confidence using multiple software systems simultaneously. A proactive approach to problem solving and delivering excellent customer service. Previous experience within engineering, maintenance or facilities management would be advantageous but is not essential. Skills & Attributes Excellent communication and interpersonal skills. Strong attention to detail and accuracy. The ability to remain calm under pressure. A positive, team-focused attitude. A proactive and organised approach to workload management. A commitment to providing exceptional customer service. Benefits Competitive salary. 33 days annual leave including Bank Holidays, increasing with service. Annual salary review. Company bonus scheme. Enhanced sick pay. Life assurance. Employee Assistance Programme. Online learning and development opportunities. Employee discount platform. Complimentary tea, coffee and fresh fruit. If you are interested in this Service Helpdesk Coordinator role then we encourage you to apply for this opportunity or contact us directly. Follow us on LinkedIn or Instagram for updates, news, and further job opportunities. Allstaff is operating as an Employment Agency for the supply of Permanent and Contract staff employed directly by the hirer. By sending your CV you are consenting to Allstaff processing your personal data for the purposes of providing work finding services, including processing using AI & software solution providers and back office support.
26/07/2026
Full time
Allstaff Office Division are delighted to bring to the market the role of Service Helpdesk Coordinator based near Blantyre. Due to the location of the company own transport is an advantage. This is a full time permanent role hours are Monday to Friday, 7:30am - 4:30pm (1-hour lunch), 40 hours per week. There is option of hybrid working (3 days in office, 2 at home) after successful probationary. Our client is looking to recruit an experienced Service Helpdesk Coordinator to join their busy service team. This is an excellent opportunity for an organised and customer-focused individual who enjoys working in a fast-paced environment and takes pride in delivering an outstanding customer experience. Working as part of a supportive team, you will play a key role in coordinating service requests, communicating with customers and engineers, and ensuring service activities are managed efficiently from start to finish. Key Responsibilities Accurately log service requests using the internal service management system within agreed timescales. Update customer portals and ensure all information is accurate and up to date. Respond professionally to customer and engineer enquiries by telephone and email. Liaise with internal departments to ensure service issues are resolved promptly. Prioritise multiple tasks while maintaining excellent attention to detail. Support colleagues to ensure service delivery targets and customer expectations are consistently achieved. Contribute to continuous improvement initiatives and support business management processes. Maintain high standards of customer service at all times. Experience Required A minimum of 12 months' experience in a customer service, helpdesk, service desk or service coordination environment. Experience working within a fast paced, high-volume environment. Strong organisational skills with the ability to manage competing priorities. Excellent verbal and written communication skills. Good IT skills with confidence using multiple software systems simultaneously. A proactive approach to problem solving and delivering excellent customer service. Previous experience within engineering, maintenance or facilities management would be advantageous but is not essential. Skills & Attributes Excellent communication and interpersonal skills. Strong attention to detail and accuracy. The ability to remain calm under pressure. A positive, team-focused attitude. A proactive and organised approach to workload management. A commitment to providing exceptional customer service. Benefits Competitive salary. 33 days annual leave including Bank Holidays, increasing with service. Annual salary review. Company bonus scheme. Enhanced sick pay. Life assurance. Employee Assistance Programme. Online learning and development opportunities. Employee discount platform. Complimentary tea, coffee and fresh fruit. If you are interested in this Service Helpdesk Coordinator role then we encourage you to apply for this opportunity or contact us directly. Follow us on LinkedIn or Instagram for updates, news, and further job opportunities. Allstaff is operating as an Employment Agency for the supply of Permanent and Contract staff employed directly by the hirer. By sending your CV you are consenting to Allstaff processing your personal data for the purposes of providing work finding services, including processing using AI & software solution providers and back office support.
