Purchasing Administrator

Position

Purchasing Administrator

We require a passionate, energetic and motivated individual who wishes to develop a career within the IT sector. The Purchasing Administrator will be fully trained to take responsibility for all aspects of the purchasing process. The candidate should have excellent attention to detail and thrive on work that is often fast-paced and challenging.

As a Purchasing Administrator at our Ealing office you will:

• Maintain good supplier relationships
• Negotiate terms and discounts with suppliers
• Liaise with third parties and other departments to resolve issues
• Set up and update pricing / maintain details on our internal systems/ERP
• Process purchase orders and make payments
• Onboard new suppliers
• Fulfil/despatch ESD licences
• Deal with customer queries
• Communicate effectively with software vendors
• SLA management
• Timely order fulfilment
• Cross-functional coordination

Requirements

The ideal Purchasing Administrator will have the following qualities:

• Clear spoken and written English is essential
• High attention to detail supported by strong numerical skills
• Have initiative and a pro-active, enthusiastic ‘can do’ attitude
• Analytical thinker
• Ability to work to deadlines
• Be willing to learn about the software IT industry
• Preferably with some purchasing / procurement experience
• Strong administrative skills
• Understanding of SLAs and order fulfilment processes
• Communication and interpersonal skills
• Experience in Purchasing or Procurement
• Problem solving and initiative

Other information

Benefits:

• £29,000 per annum
• Quarterly KPI bonus
• Private Medical Insurance
• Healthcare scheme
• Excellent contributory pension scheme
• Life Cover
• Online retail discounts
• Cycle to Work scheme
• Full training programme with continuing professional development
• Opportunities for promotion and career progression

The role is a mix of 2 home working days and 3 office-based days, candidates should therefore have a reasonable commute to our Ealing office. Working hours 9.00am – 5.30pm Monday to Friday.

Our Commitment to Inclusion:

At QBS, we believe diversity isn’t just a box to tick, it’s the engine that drives innovation, creativity, and growth. We’re building a culture where everyone belongs, every voice is heard, and every perspective is valued.

We welcome people of all backgrounds, experiences, and identities, because we know that different ways of thinking make us stronger. Whether you’re starting your career or bringing decades of experience, what matters most is your passion, potential, and willingness to make an impact.